Transcript How to give an effective presentation

Effective Presentation
Lena Qiying Ma
Professor
Biogeochemistry of Trace Metals
Soil and Water Science Department
University of Florida
The key to success is
Outline
♦ Effective presentation
 Key steps
 Content
 Technical
 Organization
 Visual aids: legible, short and simple
 Delivery




5 components of presentation
Nonverbal communication
Keep audience interested
Panic control
♦ Attending conference
♦ 7 Ps of effective presentation
Key steps in preparing a talk
♦ Know your audience
 Educate your audience
 Pitch according to knowledge level
♦ Know your topic
 Tell a story
♦ Outline your talk
 Work backwards
 Tell what to talk, tell them, and tell what told
♦ Practice
 Practice, practice and practice
http://www.pharmtox.med.uwo.ca/undergrad/survivalwebv3/frame.htm
Audience attention span
http://www.efcats.org/pages/presentation/oralpresentation.html
Three Ts of presentation
♦ Introduction
 Tell what you are going to tell them
♦ Main body
 Tell them
♦ Conclusion
 Tell what you told them
http://www.ruf.rice.edu/~riceowl/oral_presentations.htm#organization
Typical presentation
♦ Plan, prepare and present
♦ Introduction - 20%
 What you did, why you did it, & how you did it
♦ Results - 60%
 Provide < 3-4 facts since few remember > two
♦ Conclusion - 20%
 Summarize results
 Make conclusions
 Discussion implications
http://web.archive.org/web/20010620075413/www.hms.harvard.edu/fdd/comm/two.html
Visual aids
Visual aids
♦ Legible, short and simple
♦ Legible
 Font: Arial or Universal >Times New Roman
 Size: >24-32 pt
 Titles: 44 points + 4 & Body: 32 points + 4
 Colors
 Contrasting and clear background
♦ Short: less is more




Slide
Line
Title
Sentence
7 lines
6-8 words
1 line
1 line
http://lqma.ifas.ufl.edu/SOS6931/pdf%20files/Int-Conf-%20CSSW.pdf
Visual aids
♦ Simple
 Round off numbers & cut decimal places
 Substitute symbols for words
 Abbreviate where possible
 Delete footnotes
 Omit sources
 Avoid underlines
http://lqma.ifas.ufl.edu/SOS6931/pdf%20files/Int-Conf-%20CSSW.pdf
Cluttering and simplified chart
http://ecglink.com/library/ps/powerpoint.html
Poor, better and best
5 components of presentation
♦ Appearance
 First impressions last a long time
 Posture is part of appearance
 Appear alert but relaxed
 Take a minute to arrange your papers
 Take a breath
 Glance at the audience
♦ Movement
 Moving stimulus attracts attention
 Match your message
♦ Gestures
 Show the organizational pattern
 Emphasize issues
♦ Facial expression and eye contact
 Build rapport with an audience
 Communication is a two-way process
♦ Vocal behavior
 Inflection, articulation, pitch, volume & rate of speech
http://web.archive.org/web/20010620075413/www.hms.harvard.edu/fdd/comm/two.html
Nonverbal communication
♦ Shakespeare's dictum
 Suit action to word and word to action
♦ Non-verbal is > verbal message
 Facial expressions
 Vocal tone
 Words
55%
38%
7%
http://web.archive.org/web/20010620075413/www.hms.harvard.edu/fdd/comm/two.html
Keeping audience's interest
♦
♦
♦
♦
Variety
Add stories
Use humor
Establish rapport
 Eye contact
 Use gestures
♦ Ask questions
http://web.cba.neu.edu/~ewertheim/skills/oral.htm
Tips for effective presentation
♦
♦
♦
♦
♦
♦
♦
♦
Never apologize
One minute per slide
One idea/point per slides
Never read from slides
Words can’t be read at arm’s length won’t do
A picture = thousand of words
Keywords only: at-a-glance comprehension
Record presentation
http://web.archive.org/web/20010620075413/www.hms.harvard.edu/fdd/comm/two.html
Podium panic
♦ Most people afraid of public speaking
♦ Reduce stress
 Smile
 Nervousness is understandable and invisible
 Positive thinking
 Work like magic
 You are whom you think you are
 Use deep breathing techniques
 Check out the room first
 Concentrate on the message
 Practice, especially the first few slides
http://web.cba.neu.edu/~ewertheim/skills/oral.htm
Things to do in a conference
♦ Three reasons attending a conference
 Information, inspiration, & interaction
♦ Give presentation
♦ Attend oral presentation
 Always ask questions
 Introduce yourself after the presentation
♦ Meet people
 Go to their posters.
 Hang around the poster area in your field. This
is where everyone in your field hangs out.
 Hang out with your supervisor.
7 Ps of effective presentation
1.
2.
3.
4.
5.
6.
7.
Purpose
People
Place
Preparation
Planning: effective organization
Personality: positive
Performance: effective delivery
Engleberg (1994): Principles of public presentation