Transcript How To Create A Web Conference

How to use the Internet to create a
functional web conference?
Tiffany Clarke, MPA
NASBHC Training of Trainers
April 21-23, 2008
Welcome & Introductions

Tiffany A. Clarke – NASBHC, Program
Associate
Objectives
Participants will be able to:

Describe the strengths and challenges
associated with producing and
implementing a web conference.

List the steps associated with designing
and producing effective web conferences.

Discuss methods for listening and
responding to questions posed online
and/or by phone during a web conference
Agenda
An overview of various web conference
styles
 Web conference planning
 Brief web conference demo
 Questions & Answers

What is a web conference…..

A Web Conference (webinar or webbased seminar) is a presentation
and/or workshop that is shared over
the Web while participants listen to
audio through their telephone
(conference call and online
presentation all at once) OR audio
streamed through their computer.
What is a web conference….

Web conferences allow participants to
ask the presenter questions and get
answers in real time, as well as view
slideshows, explore websites, take
polls and review documents - a great
way to present trainings and skill
building sessions to SBHC staff
located across your state!
Web Conference

There are several types of web
conferences
● Inexpensive Conference
● PowerPoint slides with a conference call number
● Middle of the Road
● Using a “self service” web conference company
that allows one to have support when NEEDED
● Expensive Conference
● Using a full service web conference company
Web Conference Plan

Arrange the time for the presentation & send out a
“save the date” as early as possible

Secure presenter(s) and set a due date for
submission of the presentation

Create a “practice” date with the presenters to go
through the presentation BEFORE the actual
presentation day

Send out OR upload the powerpoint to presentation
BEFORE practice session

Create session evaluation BEFORE presentation
and distribute at the end of the session

Analyze evaluation results
Demo

Web ex
Demo

VCall
Final Tips and Suggestions
1.
2.
3.
4.
5.
Make sure that everyone has the agenda
Pre-load PowerPoint, Keynote, and other
presentations before hand
Make sure that your participants have any
pre-conference materials, BEFORE hand
Use techniques, such as highlighting and
underlining, to keep your audiences
attention
Create polling questions to be given
throughout the conference to keep the
“pulse” of your audience
Final Tips and Suggestions
6.
7.
8.
9.
Be creative with your presentation
Enable private Q & A, so that
participants can feel comfortable
asking questions and will make the
presentation more interactive
Work with a service that allows you to
keep record of your presentation
Create a final presentation evaluation
Resources

VCall
● www.vcall.com

WebEx
● www.webex.com

GoToMeeting
● www.gotomeeting.com

MegaMeeting
● www.megameeting.com

Infinite Conferencing
● http://www.infiniteconferencing.com/