Transcript word - California State University, Los Angeles

Microsoft Word-Advanced
Professor Robert Sandberg
Charter College of Education
California State University - Los Angeles
Copyright 2002
Classroom/School Uses




Mail merge for parent
communications
Comment tool for annotating
student work.
Add sounds and movies.
Automated HTML for webpages and
the website wizard.
Copyright 2002
Mail Merge

3 basic steps:



create the form letter or mailing label
create the database, spreadsheet, or text
document containing the names and
addresses with each field corresponding to a
variable in your form letter or label
perform the merge and print the letters or
labels.
Copyright 2002
MS Word Merge Help Files
Copyright 2002
MS Word Comment Tool
You can easily annotated student work submitted
on disk.
1. open the student file
2. click where you want the comment to
appear
3. choose “Comment” from the Insert menu
4. type your comment
5. click elsewhere to add another comment
Copyright 2002
Insert Comment Screens
Copyright 2002
Insert Sound Comment Screens
To add a sound
comment, click the
cassette icon.
Sound recorder
automatically opens
and you record your
comment using the
microphone
Copyright 2002
Insert Movies and Sounds
There are three basic ways to
insert sounds in MS Office




from the clip art files
from an existing file
insert as object
Copyright 2002
Inserting Sounds/Movies from Clip Art
Copyright 2002
Inserting Sounds/Movies as an Object
First select
“Object”
from the
Insert
menu. If
new, for
sound,
choose
wave
sound. If
existing,
click the
“Create
from File”
tab.
Copyright 2002
Automated Webpages and Websites

There are 3 basic ways to create
“automatic” webpages in word:



1. Simply “Save As” webpage
2. Open a new document as a webpage
template
3. Use the Web Page Wizard
Copyright 2002
Saving as an HTML or Webpage
Choose Save As
from the file menu.
In the “Save as
type” drop down
menu, choose “web
page” or “html” if
you have an earlier
version of Office.
Copyright 2002
Web Templates and the Web Page Wizard
CAUTION: Word generated web
pages can be unreliable in browsers
other than Explorer. It adds special
MS codes that are not read by
browsers like Netscape. Netscape’s
“Composer” is free with Netscape,
fairly easy to use, and generates
much “cleaner” html code.
Copyright 2002