Transcript Creating A Knowledge Archive for State Higher Education

Creating A Knowledge Archive
for State Higher Education
Organizations
A Pilot - 2002
Rob Sheehan & Kirk Trickett
Ohio Board of Regents
prepared for SHEEO/NCES Workshop, June, 2002
What is a knowledge archive?
 A way to store data facts
 A consistent methodology for recording
data facts
 A web based method to share data facts
 A secure vehicle for communication
 A tool for reviewing data facts with
colleagues (internally) or the public
Why a need for a knowledge
archive?
Why a need for a knowledge
archive?
 Find data facts more quickly
 Record data facts more consistently
 Common needs across states - reduce
redundant efforts
 Quickly share emergent facts
 Cross check accuracy of data facts with
peer input
What are minimum elements of a
functional knowledge archive?
 Web delivery system
 Automatic email communication
 Restricted set of contributors
 Multi-level view (public and private)
 Security behind a firewall & SSL Encryption
 Ease of administration
 Decentralized storage of data facts
 Unlimited, but organized set of facts
What are the steps to develop
the knowledge archive?
 Step 1:
Develop minimal set of
requirements to code each fact
What are the steps to develop
the knowledge archive?
 Step 2:
Develop optional additional
attributes for each fact
What are the steps to develop
the knowledge archive?
 Step 3:
Develop security process for
registered users
What are the steps to develop
the knowledge archive?
 Step 4:
Develop minimal dataset on users
able to add to or edit facts
What are the steps to develop
the knowledge archive?
 Step 5:
Develop efficient way to present
facts on web
What are the steps to develop
the knowledge archive?
 Step 6:
Develop search methodology for
facts
• Search by text or sub-string in
– Fact
– Subject
– Year
What are the steps to develop
the knowledge archive?
 Step 7:
Develop way to log to
administrator(s) added facts
05/22/2002 - 09:50:05 am
obr216.regents.state.oh.us
ktrickett
Test fact
2002 Continue
mail sent
05/24/2002 - 08:31:30 am
obr140.regents.state.oh.us
rsheehan
test test Continue
mail sent
How do we use the knowledge
archive?
 As viewer:
go to
• www.regents.state.oh.us/knowledgebase
How do we use the knowledge
archive?
 As contributor:
www.regents.state.oh.us/knowledgebase
 request an account from the main screen:
• your name, title, organization, email, phone
– (subject to change)
 submit acceptance of knowledgebase
archive guidelines (organizational
approval necessary)
 receive userid & password
What are the technical requirements for
knowledge archive as piloted?
 The only requirement to access the HEI
knowledgebase is to have a current web
browser with an active Internet connection
This has been tested on both Windows and Mac
OS platforms and Internet Explorer 4.x or Netscape
Navigator 4.x or newer
 No plug-ins are required to access
