Transcript PPT = Great Way to Present

Now:
PowerPoint 2000:
Introduction to the
Basics
Next Week:
PPT = Great Way to Present
(Plus Integrate, Share, Even
Web Publish) Lots of
MultiMedia
Behind the Scenes: Making
Folders to Hold PPT shows &
resources
Getting Started: Finding PPT,
Creating a Permanent Shortcut
• Click Start, Programs, Microsoft Office or
Microsoft PPT
• In PPT, click File, New, Blank Presentation
• To make a permanent desktop PPT icon,
Taking Control: Using the Blank
Presentation Format
Q: Why not use templates?
A: While often templates are fine for simple
bulleted text, their decorative elements can
interfere with or crowd non-text
Also the blank presentation style lets you
establish your own look(s), put in WU
identifiers, etc
Setting the Stage: Most
Useful Actions
The Slide Master Lets You
Make Your Own Template
• To open Slide Master,
Click View, Master,
Slide Master
• Starting Slide Master
• It lets you establish
uniform show elements:
– Font style, size &
color
– Bulleted format
– Background
– Transition style
Slide Master 1st Choice:
Background
• To change default white
bkg, click Format,
Background
• To create custom one,
click in lower box (see
arrow), dropdown box
appears
• Click More Colors for
solid colors
• Click Fill Effects for
shaded, two tone, & to
insert pictures
Slide Master Font Choices
• Click Format, Font
• Font box lets you
choose font kind,
style, size, color &
effects
• My preferences for
regular classroom
showing:
– Non-serif font (not
Times New Roman = serif font
curly)
Arial = sans serif font
– Title = 40-44 pt
bold
– Bullets = 24-28 pt
regular
This = 28 pt
This = 44 pt
Slide Master Bullet Choices:
Tucker Style Example
• Use 2 levels; delete rest
• Top Level A, B, C
– Select top bullet level,
click Format, Bullets
& Numbering.
– Click Numbered tab
– Select A, B, C style
• 2nd Level 1, 2, 3: use
same method, Select 1,
2, 3 style
“Set Up Show” Choices
To open, click Slide Show, Set Up Show.
Sets presentation style, pen color, etc
Setting Slide Transition Style
• Transition is special
effect used to
introduce slide change
• Doesn’t need to be
done first, but this way
you don’t forget
• Click Slide Show,
Slide Transition
• Click down arrow
button (shown left) to
select effect
• Can also choose
manual / automatic
slide advance, sound
Creating The Show: Common
Ingredients
•
•
•
•
•
Choosing Formats
Doing Bulleted text (basics already covered)
Inserting Images
Inserting Sound (or Video)
Inserting hyperlinks to the web
Choosing Layouts
• Default layout
chosen when new
show first created
• Can override for
any slide
• To do so, click
Format, Slide
Layout, select
different layout
Inserting an Image
• Click Insert, Picture
• Choose source (Clip
Art, From File, etc)
Image
Enhancements
One way:
• Select image
• Right Click,
choose
Format
Picture
• Choose Tabs
for size,
border lines &
color, etc
Format
Picture
Button
Right
Click
Box
Alternative “Mouse Drag”
Method of Resizing Image
• Select Image
• Note rectangular “handles”
that appear around it
• Move cursor to corner
sizing handle
• When cursor turns to
double arrows (see
example) hold left mouse
button down, drag corner
sideways – image will
enlarge (or shrink)
Cropping Images
• Click View, Toolbars, and
select Drawing toolbar. If it is
not already checked, do so
• Select image
• Find & select Crop tool on
Drawing Toolbar – your cursor
will become a crop tool
• Place cursor/crop tool over
sizing handle, hold left mouse
button down, move handle
inward until desired crop
achieved
• NOTE: cropped areas aren’t
lost, just hidden
Cropped image
Uncropped image
Inserting Sound Links
• To insert your own sound file:
• Click Insert, Movies & Sounds, Sound
from File
• Browsing box will appear showing your own
files: select desired sound file
• Small horn image will appear on slide & you
will be asked if you want the sound to play
automatically as slide is selected
Sound Examples
• Example 1: Bullwinkle
theme = automatic,
with appearance of
slide
• Example 2: Elvis
commentary = on click
Inserting
Hyperlink
•
•
•
•
Put cursor in text box or select icon to make into link
Click Insert, Hyperlink
Edit Hyperlink box will appear
For web link, select top Existing Web Page choice
in left box (circled in red), then key in or browse to
add url, click OK
Example: Weblink on Jackie Robinson
Web Resources:
American Memory Exhibit –
“Jackie Robinson & Baseball”
(http://lcweb2.loc.gov/ammem/jrhtml/jrabout.html)
Printing Handouts
• Click File, Print
• PPT handout print options:
– Slides: Single slide / page
– Handout: 2-9 slides / page
– Outline: bulleted text only
• Can print all, selected, or
single slide; collate, etc
• TIP: at WU, do not click
printer icon (will get automatic
print without chance to make
selections)