Transcript Document
Content Management System Overview GOALS – To understand how the GSB web site will be changing. – To understand what a Content Management System (CMS) is. – To understand the benefits of implementing a Content Management System. – To place this session in the overall training schedule – To understand who will be using the Content Management System and in what capacity. – To see the new site in action! 7/21/2015 1 Content Management System Overview GSB’s Future Web Site Today – Combination of HTML (for static content) and Cold Fusion (for dynamic content). – To update must know HTML or Cold Fusion Future - HTML or Cold Fusion not required to create or update static or dynamic content - Content entry performed through web site using forms 7/21/2015 2 Content Management System Overview GSB’s Future Web Site Today – Varied navigation and look and feel across site Future - Standard look and feel across site using page templates - Navigation automatically updated when pages are added, edited or removed 7/21/2015 3 Content Management System Overview GSB’s Future Web Site Today – Easy for content to become out of date Future - Content can be assigned an expiry date. - When content expires system can notify owner, delete the content or archive the content 7/21/2015 4 Content Management System Overview GSB’s Future Web Site Today – No personalization Future - Content can be restricted to only groups of people. - Content can be personalized based on user demographics of visitors 7/21/2015 5 Content Management System Overview GSB’s Future Web Site Today – Content can be changed on a site without anyone knowing – No approval process for new or edited content Future - Content that is created, edited or deleted may enter a workflow. - The change doesn’t happen until those required approve - Different workflows including approval required by one or more people and notification - Workflow covered in more detailed later. 7/21/2015 6 Content Management System Overview GSB’s Future Web Site Today - Copy and paste is only way to re-use content Future - Content can be shared across multiple pages - A change in one place is reflected everywhere it is displayed - One can only view content they have permission to see - Existing content can be searched 7/21/2015 7 Content Management System Overview What is a Content Management System (CMS)? - A system used to manage the content of a Web Site - Typically consists of two elements; - Functionality that allows the content manager or author, who may not know HTML, to manage the creation, modification, and removal of content from a web site without needing the expertise of a webmaster - Functionality that publishes content to a web site 7/21/2015 8 Content Management System Overview What is are the benefits of a CMS? - Alleviates ‘Web Group/Publications bottleneck’ by automating tasks and shifting ownership of content to departments - Allows individuals to produce and store content through form based web tools. - Allows individuals to create pages through wizards, including the ability to specify how the page will look and what content it will contain. - Allows for content re-use. One piece of content can be published to multiple locations. Changes to that content will be reflected in those areas of publications. - Indexing, search and retrieval. Content can be parsed for keywords, headings, graphics, and other elements. - Provides version control. Content can be updated to a newer version or restored to a previous version. 7/21/2015 9 Content Management System Overview Who will use the CMS? - Publications - Web Group - Departments (Admissions, Student Life, CIS, Career Services etc.) - Managers - Editors 7/21/2015 13 Content Management System Overview Who will use CMS and how. - Publications - Provide look and feel through page prototypes - Approve some content before publication - Create and update content - Decide where content should be displayed (for areas of the website they own) 7/21/2015 14 Content Management System Overview Who will use CMS and how. - Web Group - Develop tools used by departments and publications - System administrative duties - Troubleshoot technical issues 7/21/2015 15 Content Management System Overview Who will use CMS and how. - Departments - Managers - Create and update content - Decide where content should be displayed (for areas of the website they own) - Create pages through page wizard - Editors - Create and update content 7/21/2015 - Decide where content should be displayed (for areas of the website they own) 16 Content Management System Overview Demo! - Logging In - ‘My Page’ - Creating a page - Adding Content - Sharing content - Editing content 7/21/2015 17 Content Management System Overview What’s Next Creating pages and content - Understanding page basics - Using the page wizard to create numerous pages - Creating content from scratch - Re-using content 7/21/2015 18