Transcript Human Resources Business Process and Policy Training

Human Resources
Data Services at
Stanford
Hire Temps or Casuals
(not students)
About Temps and Casuals
Temporary and casual workers are referred to as
“contingent” workers
Temps and casuals are not “regular employees”
Temps and casuals are not benefits-eligible
No requisition is required to hire them
There are approximately 2,000 temps and casuals at
any given time at Stanford
Records must be maintained for temps and casuals
as vigilantly as they are for regular employees: they
are a large part of Stanford’s workforce
Terminate promptly
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Temps and Casuals: Definitions
Temporary employees are appointed for up to six
consecutive months at any percentage of time. If
duties are technical, maintenance, or service duties,
appointment is for up to four consecutive months at
any percentage of time.
Casual employees are appointed at less than halftime for up to six consecutive months or longer. If
duties are technical, maintenance, or service duties,
appointment may be less than half time for four
consecutive months or longer.
From Administrative Guide Memo 23.1, sections 9
and 10, at http://adminguide.stanford.edu/23_1.pdf.
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Contingents Share Positions
Many Temps share a single position
Many Casuals share a single position
Therefore, information about the unique
individual is entered on the Job record
Temp 1
Temp 2
revised 3/08
Temp 5
Temp Position
e.g., 9150
Temp 3
Temp 4
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BVZZ and Work Assignment Dept
All PS HRMS users have access to the
org of BVZZ in order to see all temp and
casual records, since they frequently
move around to various departments to
work
The Work Assignment Dept defaults to
this “virtual org” of BVZZ and must be
change to a true organization code
revised 3/08
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STF Service Date
For Temps & Casuals: PS sets to
“01/01/1901” when Service Date is blank
Temps and Casuals don’t have real Service Dates
01/01/1901 represents a non-valid Service Date
PeopleSoft passes 01/01/1901 to Kronos because
Kronos requires a value in the field
Change the STF Service Date when temp or
casual are hired to a benefit eligible position.
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STF Service Date
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PeopleSoft System Steps
Web Forms originator does Hire Web From
Web Forms Approver approves
Web Forms Expert User loads it in PeopleSoft
If brand new contingent (not in PS) use Hire Action
If an existing contingent employee adds or moves
to another contingent position, use the Add
Concurrent Job action
If Hiring a Temp or Casual into a Regular (benefitseligible) position, see the rehire job aid.
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Hiring New Temps and Casuals
Make sure key data is correct before entering
Personal data is entered at same time as hire
data
Enter the correct Classification Group and
Responsibility Level
Enter the Reports To Field
Use Tickler Panel to track Temp period end
date
Be sure to change Work Assignment Dept
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Add or Move to Another Contingent Job
Many Stanford employees work at more
than one job
Use Add Concurrent Job in PS
Always use the lowest job record # that
is available
Recycle terminated job records
Use the rehire web form
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