Transcript Before You Begin: Assign Information Classification

Portage Township Schools
Outlook 2010
Training
Alan Gardner
Chief Executive Officer
Current Technologies Computer Learning Center
1
Network Misconceptions
 When Logging in you only need to put
firstname.lastname
 You do not need to put Portage.k12.in.us
 Outlook is now keyed to Lastname for
searches.
2
Saving My Files
 H Drive is where your old stuff should be
 My Documents is your centrally repository
going forward
• Wherever you login, your my documents will follow
you.
 Space issues
• Not for Videos and films from personal events.
• Pictures and videos should be archived out to
external media after 3 years.
3
Active Sync on IPAD or IPHONE
 Tap Settings > Mail, Contacts, Calendars > Add
Account > Microsoft Exchange.
 Enter the information in the fields below, then hit
Next
4
IPAD/IPhone Exchange Active Example
5
Add the Server owa.portage.k12.in.us
6
Choose what gets synced
7
Android Sync to Exchange
 On the ANDROID
device please select
Settings > Accounts &
Sync > Add Account >
Exchange ActiveSync.
8
Account Types
9
Add Exchange Account
10
Android Login
 On the next screen please enter your email
address and password. Press Next
 Exchange 2010 Enterprise:
Email Address: [email protected]
Server Address: owa.portage.k12.in.us
Domain: portage
User Name: fistname.lastname
Password: Your Password
11
Two Versions of Outlook
 Outlook Program
• Actual Program on you computer
• Outlook will follow you anywhere in the PTS
Network.
• No Login Required ( uses network username and
Password)
 Outlook Web Access (OWA)
• Used for Quick Access
• Used for access from remote locations
• ie: home, airport, vacation
• Login Required
12
Outlook Web Access
Https://owa.portage.k12.in.us/owa
OR
 You can use almost any Internet-enabled PC to
access Outlook.
 All you need is the organization’s Outlook Web
Access URL and a standard Web browser.
 Outlook Web Access boasts many features.
 Use care when accessing Outlook Web Access.
13
Creating & Sending Messages
14
Insert a File
15
Mail Tracking
16
Reading a messages.
 Preview or Double Click to open
17
Responding to a Message
 Reply - Compose an email to the sender, in response
to the email received.
 Reply - All Compose an email in response to the
sender, with a copy to all who received the original
email message.
 Forward - Forward an email message to chosen
contacts.
 Meeting - Create a meeting request when you reply to
an email
18
Print a Message
19
Create e-mail signatures In Outlook 2010
20
Delete an Email
 Select the Email and use Delete Key
 Permanently Delete using SHIFT Delete Key
21
Search and Find Messages in Outlook 2010
22
Adding a Contact
23
Contact Groups vs Distribution Lists
 Distribution lists are maintained by ITS
 Contact groups are maintained by each users
• Can be shared
24
Calendaring
25
Conclusion
 Just a quick Teaser. A lot more under the hood
 How many of you would like a monthly session
like this?
 Did you find this helpful?
 What do you need to do your job better?
• From a technology perspective!!!!!
26