Transcript Common Management System - California State University

When will I receive PeopleSoft
training (and why do I have to be
trained?)
Susan Kachner
CMS Campus Solutions
Project Lead
1
March 26, 2008
Agenda







2
Why is PeopleSoft training required?
Training for faculty and staff
Where can I get more information on training?
What’s live in PeopleSoft?
Registration and the Faculty Center
Setting expectations
Questions
Why is PeopleSoft Training Required?


PeopleSoft is a lot more complicated to use than
SIS+
PeopleSoft uses new terminology. Some examples:
–
–
–
–

3
Major is now called a plan
Concentrations/emphases are now called sub-plans
Course numbers are now called catalog numbers
Schedule numbers are now called class numbers
Campus policy: No one receives security to access
PeopleSoft until they have been trained
Training for Faculty and Staff

Just prior to going live with new functionality in PeopleSoft, we
identify who needs access to that functionality based on SIS+
access and therefore needs training. “Just-in-time training”

Emails are sent inviting those faculty and staff to training.
Some training is in-person view-only, some is in-person handson and some are web tutorials.

Before receiving any in-person training, we require completion
of 2 web tutorials:
–
–
4
Campus Solutions Basics http://connect01.fullerton.edu/csbasics
FERPA http://Connect01.fullerton.edu/FERPA
Where can I get more information on
training?
http://www.fullerton.edu/cms/Training/docs/student/student.html
5
What’s live in PeopleSoft?




Course Catalog data – inventory of all courses ever offered at CSUF
Class Schedule data – all terms from the beginning of CSUF through
Spring 2008 and Fall 2008. Summer 2008 will be converted soon.
Admissions for all terms - Went live March 10th
Financial Aid for 2008/09 award year - Went live March 17th
–

Student Center - Went live March 10th New Titan Online
–
–
6
Note that the 2007/08 award year will complete in SIS+
Will gradually replace old Titan Online
Functionality in old Titan Online that has migrated to New Titan Online will
have clear instructions telling students to use the New Titan Online
Registration and the Faculty Center

Registration and fee payment
–
–
Summer 2008 registration will be done in SIS+ and the old Titan
Online
Fall 2008 registration will be done in PeopleSoft



Faculty Center will launch mid-May and will be accessed from the
New Titan Online tab in the Faculty/Staff Portal
–
–
–
–
7
Pilot May 19-20. Fee payment will be available but not required until July.
Web tutorial on how to use the Student Center to register and pay fees will
be available prior to May 19th
Real-time downloadable classlists for Fall 2008
Easy mechanism to email students in your classes
Online grading will be required for Fall 2008
Web tutorial on how to use the Faculty Center will be available midMay accessible from the CMS Training website
Setting Expectations






8
Even with training, learning to use a new system will be a
challenge
Responding to questions and troubleshooting problems will
take longer as people learn the new system
While PeopleSoft provides many benefits over SIS+, there will
be some functionality that will be lost such as pre-payment.
Some things will stay the same such as how to access
Blackboard
Reports are being converted to PeopleSoft in priority order.
Some reports will not be converted at all.
We have to remember that it took us 14 years to get SIS+ to the
point it’s at today. Our approach to this implementation has
been to make sure we have the “must haves” in PeopleSoft
and deal with the “nice to haves” later.
Questions
???
9