Transcript Powerpoint Overview .(English)

Introduction to PowerPoint
 This is an overview to introduce you to
some PowerPoint basics.
 It will take 5-10 minutes.
 Navigate using the buttons to the left.
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 Wherever you see this button
there is a link to PowerPoint Help that
will give you detailed instructions for
the feature being discussed.
Introduction to PowerPoint
Table of Contents
Get to know PowerPoint
Create your first presentation
Customize your first presentation
Present your first presentation
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Where to get more help and tips
Get to know PowerPoint
PowerPoint Basics
 Each “page” in a presentation is called a
slide.
 You can have as many slides in your
presentation as you need.
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Get to Know PowerPoint
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Get to know PowerPoint
What can you create?
 On screen presentations
 Web pages for web use
 Color and B&W overheads
 Color and B&W paper
printouts
 35 mm slides
 Audience handouts
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Get to Know PowerPoint
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 Speaker notes
Get to know PowerPoint
Views
 Views are ways of looking
at and working on your
presentation.
 There are different views to
work in…
– Normal View
– Slide Sorter View
– Slide Show View
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Get to Know PowerPoint
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View
Buttons
 Move between views by
clicking on the View
buttons in the lower left
part of the PowerPoint
window.
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Get to know PowerPoint
Views: Normal View. . . 3 views in 1
 The text outline of your
presentation is in the left
pane.
– Click here to learn more
about the Outline Pane.
 The current slide with all
your graphics and objects
is in the right pane.
– Click here to learn more
about the Slide Pane.
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Get to Know PowerPoint
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 Notes appear in the small
pane below the Slide Pane.
Outline
Pane
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Slide
Pane
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Notes
Pane
Get to know PowerPoint
Views: Slide Sorter View
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Get to Know PowerPoint
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 Click the Slide Sorter View
button to move to the Slide
Sorter View.
 This view shows small
thumbnail pictures of all the
slides in your presentation.
 Select one or more slides
and rearrange by dragging
and dropping to the
desired location.
Slide Sorter View
button
Get to know PowerPoint
Views: Slide Show View
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Get to Know PowerPoint
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 Slide Show View is being used right now to view this
presentation
 Use Slide Show View to preview and rehearse your
presentation and to show your presentation
electronically to an audience.
 Your presentation will run full screen with all
animations and transitions.
 Advance to the next slide with a mouse click, or
move forward and backward using the cursor keys.
Get to know PowerPoint
Summary
 You can create electronic slide shows, web pages,
overheads, speaker notes and audience handouts
with PowerPoint.
 Your presentation is made up of multiple slides all in
a single file.
 Views provide different ways to view and work on
your presentation.
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Get to Know PowerPoint
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Create your first presentation
Contents
Click here if you you’re not sure what
to say or how to organize your first
presentation. Learn how to start
using the AutoContent Wizard.
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Create Your First Presentation
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Click here if you know what you want
to say. Learn how to start your
presentation from scratch.
Create your first presentation
AutoContent Wizard
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 Select AutoContent Wizard
when you run PowerPoint
for the first time
 The AutoContent Wizard
creates a presentation with
a title slide and several
additional topic slides.
 It provides suggested
content and organization
for your presentation.
Create Your First Presentation
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Select the
AutoContent
Wizard
Create your first presentation
AutoContent Wizard
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 Follow the step-by-step
instructions in the
Wizard.
 When you finish, the
AutoContent Wizard
creates a presentation
with a title slide and
several additional topic
slides.
Create Your First Presentation
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Market Summary
Market Past, Present & Future
Market Summary
Review changes in market
•Marketplayers,
Past, Present &
share, leadership,
Future
market shifts, costs,
• Review changes in market
pricing, competition
share, leadership, players,
shifts, costs, pricing,
Product Definition market
competition
Describe product/service
being marketed
Click to add notes
Create your first presentation
AutoContent Wizard
 Select the suggested
text and replace it with
your own words.
 Use the scroll bar to
advance to the next
slide.
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Create Your First Presentation
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Market Summary
Market Past,
Present & Future
Background
Market
Summary
Review changes in market
share,
leadership,
players,
•Market
Past, Present
&
market
shifts, costs,
Future
• Review
changes in market
pricing,
competition
share, leadership, players,
Product Definition
market shifts, costs, pricing,
competition
Describe product/service
being marketed
Click to add notes
Create your first presentation
AutoContent summary
 Use the AutoContent Wizard to create a new
presentation if you don’t know how to get started.
 Replace the suggested text with your own words.
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Create Your First Presentation
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Create your first presentation
Start from scratch
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 Choose Design
Template from the
PowerPoint startup
dialog to pick the look
for your presentation.
 Click on different
designs to preview
them in the preview
window until you find
the one you would like.
Create Your First Presentation
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Select Design
Template
Create your first presentation
Start from scratch
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 Next, pick a layout.
PowerPoint’s
AutoLayouts take care
of alignment and
placement of text and
objects on the slide
 Choose an AutoLayout
that best matches the
information you want to
put on the new slide.
Create Your First Presentation
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PowerPoint’s
AutoLayouts
Scroll to see more
AutoLayouts
Create your first presentation
Start from scratch
 Follow the on-screen
instructions to click and
type your text into the
placeholders on the slides
Title
Placeholder
Click to add title
• Click to add text
– Bullets appear automatically
– Tab to indent (we call it
demote)
Bulleted
Text
Placeholder
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 Select New Slide from the
Insert Menu.
Create Your First Presentation
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View
Insert
Format
New Slide… Ctrl+M
Insert New
Slide
Create your first presentation
Start from scratch summary
 Pick a look for your presentation
 Pick an AutoLayout that matches the information
you want to put on the new slide.
 Type your title and text into the placeholders on the
slides
 Add additional slides
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Create Your First Presentation
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Customize your first presentation
Contents
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Customize Your Presentation
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Here’s what is discussed in this section:
 Choose a new look
 Add drawings and diagrams
 Add charts
 Add clip art
 Add your logo or make changes to
every slide
 Add pictures, tables, organization
charts, WordArt drawing objects, and
multimedia
Customize your first presentation
Choose a new look
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 Select Apply Design
 Design Templates are
Template from the Format
professionally designed
Menu to preview and select a
looks that you can apply to
new design for your entire
your presentation at any
presentation. The content of
time.
your presentation does not
 Each Design Template
change.
contains the master slides
which control elements like
background design, colors,
fonts, bullet styles and font
size.
The same
Customize Your Presentation
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presentation with 4
different Design
Templates applied
Customize your first presentation
Choose a new look
 A color scheme is a set of 8 coordinated colors for titles, text
and graphics.
– Each design template has several color schemes to choose from.
– Select a new color scheme for some or all of the slides in your
presentation.
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The same design
template with
different color
schemes applied.
Customize Your Presentation
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Customize your first presentation
Add a drawing or diagram
 Use PowerPoint AutoShapes to create diagrams
and drawings.
 Click on the shape and type. Text is automatically
attached to the shape.
Just
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Customize Your Presentation
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click
and
type
Customize your first presentation
Add a chart
 Insert a new slide and
select a layout with a chart.
 Double click the chart
placeholder to create your
chart.
 Replace the sample data
with your data.
 Click outside the chart on
your slide to return to
PowerPoint.
 Double click on your chart
to edit it again.
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90 East
80 West
North
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Customize Your Presentation
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Customize your first presentation
Add clip art
 Click the Insert Clip Art button to access the clip art
collection.
 Select from hundreds of images.
 You can move and resize the clip art on your slide.
 There are hundreds of clip art pictures on the
Microsoft Office CD and on the Web.
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Customize Your Presentation
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Customize your first presentation
Add your logo or change every slide
 Use the Slide Master when you want to add or
change something on every slide.
 Master slides hold the formatting information for the
title, text, bullets, and background items which
appear on every slide of your presentation.
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Customize Your Presentation
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Customize your first presentation
Add your logo or change every slide
 On the View menu, choose Master, and then click
Slide Master. Insert your company logo on the Slide
Master where you would like it to appear.
– Return to your slides when you are finished working on
the master.
Add your logo
to the master...
Click to edit Master title style
…andthethelogo
And
logo
appears on each
slide
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Customize Your Presentation
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Customize your first presentation
Add other graphics
 Add a lot of other objects to your slides
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Pictures
Organization charts
Tables
WordArt drawing objects
Multimedia
• Movies and sounds
• Narration
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Customize Your Presentation
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Customize your first presentation
Summary
 Choose a new look for your presentation
 Add drawings and diagrams, charts and clip art to
your slides.
 Add your logo or make changes to every slide.
 Add pictures, organization charts, WordArt drawing
objects, tables and multimedia.
Exit
Customize Your Presentation
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Present your first presentation
Contents
Here’s what is discussed in this section:
 On-screen slide show
 Color and black and white overheads
 Handouts
 Speaker Notes
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 Publish on the Web
Present Your Presentation
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Present your first presentation
Slide Show
 Use the Slide Show View to preview and rehearse
your presentation and to show your presentation
electronically to an audience.
 “Build” your bullet points one by one using
animation.
 Animate diagrams and charts.
 Add transition effects between slides.
 Play sounds and movies.
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Present Your Presentation
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Present your first presentation
Overheads and paper slides
 Print in color, grayscale, or pure black and white
 Black and white preview.
– Preview what your black and white overheads and paper
copies will look like using the Grayscale Preview.
Color
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Present Your Presentation
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Grayscale
Present your first presentation
Handouts
 Print handouts for your meeting attendees.
 You can choose how many slides you would like to
print per page.
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Present Your Presentation
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Present your first presentation
Notes
 Print your notes to refer to while you speak or to
provide additional detail about the slide content.
 Preview how your notes pages will print from the
View menu.
Image of
slide
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Notes
Present Your Presentation
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Present your first presentation
Publish on the Web
 Save your presentation as HTML Web pages and
publish on the Web for others who missed your
presentation.
 Your colleagues can view the Web presentation
using their Web browser.
 Open the HTML files in PowerPoint to update or
change whenever you need to.
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Present Your Presentation
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Present your first presentation
Summary
 Use the Slide Show View to preview and rehearse
your presentation and to show your presentation
electronically to an audience.
 Print overheads in color or black and white
 Create and print handouts for your audience
 Use speaker notes to refer to while you speak
 Publish your presentation on the Web
Exit
Present Your Presentation
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Where to get more information
 Use the Office Assistant to get Help.
 The Office Assistant provides
guidelines for great presentations and
professional presenting, including
advice from Dale Carnegie Training®.
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Extras
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 The Microsoft Office Update web site
has up-to-date information and free
downloadable extras. On the Help
menu, click Office on the Web.
Tutorial Extras
 Open this presentation in PowerPoint
and poke around to see what we did to
create it.
 Look at the Notes pages for details on
how we created this presentation.
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Extras
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