Transcript Get to know PowerPoint Views

Introduction to
PowerPoint
This is an Overview to Introduce You
to Some PowerPoint Basics.
It Will Take 5-10 Minutes.
Navigate Using the Buttons to the
Left.
Wherever you see this button
Exit
there is a link to PowerPoint Help that will give
you detailed instructions for the feature being
discussed.
Introduction to
PowerPoint
Table of Contents
Click on the
numbers to see
more information
on each topic
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Get to Know
PowerPoint
PowerPoint Basics
Each “page” in a presentation is called
a slide.
You can have as many slides in your
presentation as you need.
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Get to Know PowerPoint
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Get to know PowerPoint
What can you create?
On screen presentations
Web pages for web use
Color and B&W overheads
Color and B&W paper printouts
35 mm slides
Audience handouts
Speaker notes
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Get to Know PowerPoint
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Get to know PowerPoint
Views
Views are ways of
looking at and working on
your presentation.
There are different views
to work in…
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Normal View
Slide Sorter View
Slide Show View
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View
Buttons
Exit
Move between views by clicking on
the View buttons in the lower left part
of the PowerPoint window.
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Get to Know PowerPoint
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Get to know PowerPoint
Views: Normal View. . . 3 views in 1
The text outline of your
presentation is in the left pane.
Click here to learn more
about the Outline Pane.
The current slide with all your
graphics and objects is in the right
pane.
Click here to learn more
about the Slide Pane.
Outline
Pane
1
Slide
Pane
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Notes appear in the small
pane below the Slide Pane.
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Notes
Pane
Get to Know PowerPoint
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Get to know PowerPoint
Views: Slide Sorter View
Click the Slide Sorter View
button to move to the Slide
Sorter View.
This view shows small
thumbnail pictures of all the
slides in your presentation.
Select one or more slides
and rearrange by dragging and
dropping to the desired
location.
Exit
Slide Sorter View
button
Get to know PowerPoint
Views: Slide Show View
Slide Show View is being used right now to view this
presentation
Use Slide Show View to preview and rehearse your
presentation and to show your presentation electronically to
an audience.
Your presentation will run full screen with all animations
and transitions.
Advance to the next slide with a mouse click, or move
forward and backward using the cursor keys.
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Get to Know PowerPoint
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Get to know PowerPoint
Summary
You can create electronic slide shows, web pages,
overheads, speaker notes and audience handouts with
PowerPoint.
Your presentation is made up of multiple slides
all in a single file.
Views provide different ways to view and work on
your presentation.
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Get to Know PowerPoint
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Create your first
presentation
Contents
Click on number 1 if you you’re not sure
what to say or how to organize your first
presentation. Learn how to start using the
AutoContent Wizard.
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Click on number 2 if you know what you
want to say. Learn how to start your
presentation from scratch.
Create Your First Presentation
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Select the
Create your first presentation
AutoContent Wizard
AutoContent
Wizard
Select AutoContent Wizard
when you run PowerPoint for the
first time
The AutoContent Wizard
creates a presentation with a
title slide and several
additional topic slides.
It provides suggested
content and organization for
your presentation.
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Create Your First Presentation
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Create your first
presentation
AutoContent Wizard
Follow the step-bystep instructions in the
Wizard.
When you finish, the
AutoContent Wizard
creates a presentation
with a title slide and
several additional
topic slides.
1
2
3
4
Market Summary
Market Past, Present & Future
Market Summary
Review changes in market
share, leadership, players,
Past,
Present & Future
market shifts,•Market
costs,
pricing,
• Review changes in market share,
competition
leadership, players, market shifts,
Product Definition costs, pricing, competition
Describe product/service being
marketed
Click to add notes
Exit
Create Your First Presentation
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Create your first presentation
AutoContent Wizard
Select the
suggested text and
replace it with your
own words.
Use the scroll
bar to advance to
the next slide.
1
2
3
4
Market Summary
Market Past,
Present & Future
Background
Market
Summary
Review changes in market
share,
leadership,
players,
•Market
Past, Present
&
market
shifts, costs,
Future
• Review
changes in market
pricing,
competition
share, leadership, players,
Product Definition
market shifts, costs, pricing,
competition
Describe product/service
being marketed
Click to add notes
Exit
Create Your First Presentation
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Create your first presentation
AutoContent summary
Use the AutoContent Wizard to
create a new presentation if you don’t
know how to get started.
Replace the suggested text with
your own words.
Exit
Create Your First Presentation
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Create your first presentation
Start from scratch
Choose Design
Template from the
PowerPoint startup dialog
to pick the look for your
presentation.
Select
Design
Template
Click on different
designs to preview them in
the preview window until
you find the one you
would like.
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Create Your First Presentation
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Create your first presentation
Start from scratch
Next, pick a layout.
PowerPoint’s AutoLayouts
take care of alignment and
placement of text and
objects on the slide
PowerPoint’s
AutoLayouts
Choose an AutoLayout
that best matches the
information you want to put
on the new slide.
Scroll to see more
AutoLayouts
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Create Your First Presentation
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Create your first presentation
Start from scratch
Title
Placeholder
Follow the on-screen
instructions to click and
type your text into the
placeholders on the
slides
Click to add title
• Click to add text
• Bullets appear
automatically
• Tab to indent (we
call it demote)
View
Select New Slide from
the Insert Menu.
Insert
Format
New Slide… Ctrl+M
Insert New
Slide
Bulleted
Text
Placeholder
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Create Your First Presentation
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Create your first presentation
Start from scratch summary
Pick a look for your presentation
Pick an AutoLayout that matches the information
you want to put on the new slide.
Type your title and text into the placeholders on
the slides
Add additional slides
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Create Your First Presentation
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Customize your first
presentation
Contents
Here’s what is discussed in this section:
Choose a new look
Add drawings and diagrams
Add charts
Add clip art
Add your logo or make changes to every slide
Add pictures, tables, organization charts,
WordArt drawing objects, and multimedia
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Customize Your Presentation
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Customize your first presentation
Choose a new look
Design Templates
are professionally
designed looks that
you can apply to
your presentation at
any time.
Each Design
Template contains
the master slides
which control
elements like
background design,
colors, fonts, bullet
styles and font size.
Select Apply Design Template from the
Format Menu to preview and select a new
design for your entire presentation. The content
of your presentation does not change.
The same
presentation with 4
different Design
Templates applied
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Customize Your Presentation
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Customize your first
presentation
Choose a new look
A color scheme is a set of 8 coordinated colors for titles, text
and graphics.
• Each design template has several color schemes to choose from.
• Select a new color scheme for some or all of the slides in your
presentation.
The same design
template with
different color
schemes applied.
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Customize Your Presentation
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Customize your first
presentation
Add a drawing or diagram
Use PowerPoint AutoShapes to create
diagrams and drawings.
Click on the shape and type. Text is
automatically attached to the shape.
Just
click
and
type
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Customize Your Presentation
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Customize your first
presentation
Add a chart
Insert a new
slide and select a
layout with a
chart.
Double click the
chart placeholder
to create your
chart.
Replace the
sample data with
your data.
Click outside the chart on your slide to return
to PowerPoint.
Double click on your chart to edit it again.
x
1
2
3
4
5
90 East
80 West
North
70
A
20.4
30.6
45.9
B
27.4
38.6
46.9
C
90
34.6
45
D
20.4
31.6
43.9
60
50
40
30
20
10
42
0
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Customize Your Presentation
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Customize your first
presentation
Add clip art
Click the Insert Clip Art button to access the clip art
collection.
Select from hundreds of images.
You can move and resize the clip art on your slide.
There are hundreds of clip art pictures on the Microsoft
Office CD and on the Web.
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Customize Your Presentation
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Customize your first
presentation
Add your logo or change every slide
Use the Slide Master when you want to add or
change something on every slide.
Master slides hold the formatting information
for the title, text, bullets, and background items
which appear on every slide of your presentation.
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Customize Your Presentation
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Customize your first
presentation
Add your logo or change every slide
On the View menu, choose Master, and then click Slide Master.
Insert your company logo on the Slide Master where you would
like it to appear.
• Return to your slides when you are finished working on
the master.
Add your logo
to the master...
Click to edit Master title style
Click to edit Master text styles
Second level
Third level
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Fourth level
Fifth level
…andthethelogo
And
logo
appears on each
slide
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Customize Your Presentation
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Customize your first
presentation
Add other graphics
Add a lot of other objects to your slides
•
•
•
•
•
Pictures
Organization charts
Tables
WordArt drawing objects
Multimedia
• Movies and sounds
• Narration
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Customize Your Presentation
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Customize your first
presentation
Summary
Choose a new look for your presentation
Add drawings and diagrams, charts and clip art to
your slides.
Add your logo or make changes to every slide.
Add pictures, organization charts, WordArt drawing
objects, tables and multimedia.
Exit
Customize Your Presentation
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Present your first
presentation
Contents
Here’s what is discussed in this section:
On-screen slide show
Color and black and white overheads
Handouts
Speaker Notes
Exit
Publish on the Web
Present Your Presentation
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Present your first
presentation
Slide Show
Use the Slide Show View to preview and rehearse
your presentation and to show your presentation
electronically to an audience.
“Build” your bullet points one by one using
animation.
Animate diagrams and charts.
Add transition effects between slides.
Play sounds and movies.
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Present Your Presentation
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Present your first
presentation
Overheads and paper slides
Print in color, grayscale, or pure black and white
Black and white preview.
 Preview what your black and white overheads and paper
copies will look like using the Grayscale Preview.
Color
Grayscale
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Present Your Presentation
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Present your first
presentation
Handouts
Print handouts for your meeting attendees.
You can choose how many slides you would like
to print per page.
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Present Your Presentation
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Present your first
presentation
Notes
Print your notes to refer to while you speak or to provide
additional detail about the slide content.
Preview how your notes pages will print from the View menu.
Image of
slide
Notes
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Present Your Presentation
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Present your first
presentation
Publish on the Web
Save your presentation as HTML Web pages and
publish on the Web for others who missed your
presentation.
Your colleagues can view the Web presentation
using their Web browser.
Open the HTML files in PowerPoint to update or
change whenever you need to.
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Present Your Presentation
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Present your first
presentation
Summary
Use the Slide Show View to preview and rehearse
your presentation and to show your presentation
electronically to an audience.
Print overheads in color or black and white
Create and print handouts for your audience
Use speaker notes to refer to while you speak
Publish your presentation on the Web
Exit
Present Your Presentation
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Where to get more
information
Use the Office Assistant to get Help.
The Office Assistant provides guidelines for great
presentations and professional presenting, including
advice from Dale Carnegie Training®.
The Microsoft Office Update web site has up-todate information and free downloadable extras. On
the Help menu, click Office on the Web.
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Extras
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Tutorial Extras
Look at the Notes pages for
details on how we created this
presentation.
Open this presentation in
PowerPoint and poke around to see
what we did to create it.
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Extras
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