Transcript DRUG PREVENTION 4 YOUTH IN LEBANON Call for

DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
I.
Overview of the call for proposals
II. Type of actors
III. Submission of the Concept Notes
IV. Evaluation of the Concept Notes
V. Submission of the Full Proposal
VI. Budget and eligibility costs
VII. Evaluation of the proposals
VIII.PROSPECT
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
I - Overview of the call for proposals :
• Restricted call with two phases :
Phase 1 - Concept note : Tuesday 12/04/2016 at 06:00 PM via
Prospect (Annex A1)
Phase 2 - Full proposal : To be decided later for selected applicants
• Total Indicative amount
: EUR 700,000
• Amount of the EU grant = EUR 500,000
• 60% <= % EU contribution <= 90%
• The remaining % shall be financed by either the lead applicant himself, coapplicant (s) or other sources of funding
• 24 months <=Duration of the grant contract<= 30 months
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
I - Overview of the call for proposals :
• Proposals presented by applicants within this call must include the
following two (2) priorities:
- Capacity-building in reduction of drug demand and supply:
health awareness , preventive education, empowering youth job
creation, coordination mechanisms, CSR, professional training on drug
treatment and preventions, law enforcement …etc
- Drug prevention, treatment, care and provision of healthy lifestyle
among drug users:
built on existing initiatives (Ministries concerned , established
national structures..etc),
prevention, treatment, rehabilitation
programmes, training, etc…., access to beyond the geographical zone
of greater Beirut
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
I - Overview of the call for proposals :
Global Objectives
• To promote youth development goals as set in the Youth Policy in Lebanon
Specific Objectives
• To facilitate the cooperation of national agencies, competent authorities
and CSOs in charge of drugs problem in Lebanon as well as to strengthen
their capacities and encourage the process of elaborating a national drug
strategy.
• To enhance and improve drug prevention, treatment, and rehabilitation
services to reduce drug use among youth in Lebanon
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
II – Type of actors
The three types of actors must satisfy eligibility criteria
Associates
Lead Applicant
/Coordinator
The contract is
signed by all
beneficiaries
Contractors
Beneficiary
Sub-grantees
Co-applicant …
Co-applicant …
Beneficiary
Affiliated
entities
Not beneficiary
Beneficiary
Affiliated
entities
Not beneficiary
Affiliated
entities
Not beneficiary
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
II – Type of actors
Lead Applicant/Coordinator should be:
• A legal person and non-profit making.
• A NGO, public sector operator, local authority…
• Either Lebanese officially registered with the Lebanese competent
authorities
• established in a Member State of the European Union or in a eligible
country or territory as defined under the Regulation (EU) N°236/2014
establishing common rules and procedures for the implementation of
the Union's instruments for external action (CIR) for the ENPI instrument
• An International Organisation
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
II – Type of actors
Co-Applicant(s) is (are) Mandatory
• Eligibility: Same criteria as lead applicant
• Co-applicant participates in designing and implementing the action in
cooperation with the lead applicant and all related costs may be eligible
• For non-Lebanese Lead Applicant, at least one co-applicant should be
Lebanese
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
II – Type of actors
Affiliated Entities
• Legal entities having a legal link with the lead applicant or the coapplicant can be considered as affiliated entities, example: an
international NGO with HQ in Europe and the country office in
Lebanon
• Participate in designing and implementing the action, all related costs
may be eligible
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
II – Type of actors
• Associates:
 No Eligibility criteria
 Their costs not eligible except for per diem and travel costs
• Contractors:
 Procurement rules Annex IV of the contract
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
II – Type of actors
•Third party (sub-grantees):
 Third parties with the same applicants eligibility criteria.
 Maximum amount 60.000 € per third party
 The following must be defined clearly in the proposal:
Objectives of financial support
Types of activities
Selection criteria
for entities
Criteria for
amount
Type of
entities
Maximum
amount
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
III – Submission of the Concept Notes
• Registration in PADOR for all applicants for grants
• Concept note
Annex A.1 to the guidelines
 Max 3 pages in English to be included in part 1 of the Concept note to
upload in Prospect
 The following data to encode online in Prospect:
 Lead applicant PADOR number
 Estimated amount in EUR
 Indicative percentage of EU contribution
 Duration of the action
 Co-applicants and affiliated entities
 Declaration signed by the lead applicant and uploaded in Prospect
Deadline: Tuesday 12/04/2016 at 06:00
Questions by email until 22/03/2016
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
IV - Evaluation of the CONCEPT NOTES
1.
Administrative Checks
 Deadline respected
 Concept notes + signed declaration duly uploaded in Prospect
2. Evaluation of CN
 Assessment of the relevance of the action
 Assessment of the design of the action
Only CN with a score of at least 30/50 within the available budget will be
invited to send a full proposal
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
V – Submission of the Full Proposal
Only if requested by the EU delegation via prospect and/or email
• Full application form (ANNEX A.2 of the guidelines)
- Description of the action
- Detailed Budget
- Logical Framework
- Declaration by the applicant - Annex A2 – Section 4.1
- For each co-applicant (s) : “Mandate statement” signed - Annex A.2., section
4.2 )
- In case of affiliated entities: “Affiliated entity(ies) statement” signed - Annex
A.2., section 4.3
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VI – Budget and eligibility costs
• Has to respect the format provided in the call for proposals
• Subheadings may be created but no new headings
• Must be submitted in Euros
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VI – Budget and eligibility costs
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
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Incurred during the implementation of the action
Must be indicated in the budget of the action
Must be necessary for the implementation of the action
Must be identifiable and verifiable
Types of eligible costs
Cost of staff assigned to the Action
Travel and subsistence costs
Purchase or rental costs for equipment and supplies
Costs of consumables
Costs of contractors
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VI – Budget and eligibility costs
Types of eligible costs
Contingencies : max 5% of the direct costs only with prior written
authorization from the EU delegation
Indirect costs (administrative costs): max 7% of direct costs
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VI – Budget and eligibility costs
Types of ineligible costs
Х Debts and debt service charges (interest)
Х Costs declared by the beneficiary and financed by another action
or work programme
Х Purchases of land or buildings, except where necessary for the
direct implementation of the action, in which case ownership must
be transferred to the final beneficiaries and/or local partners, at
the latest by the end of the action
Х Currency exchange losses
Х Credit to third parties
Х Contribution in kind
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VII – Evaluation of the proposal
1. Administrative checks:
 Within deadline
 All documents respect the templates, are signed and enclosed
2.
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Evaluation of the proposal
Action
Different types of actors
Budget
3. Eligibility
 Requesting some documents if not uploaded in PADOR
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VIII– PROSPECT
HOW TO SUBMIT THE APPLICATIONS
PROSPECT is an electronic system newly created to facilitate the on-line
submission of applications for call for proposals.
• Proposals are submitted only via Prospect. No paper documents are
accepted.
• PROSPECT is available on the following link:
https://webgate.ec.europa.eu/europeaid/prospect
• Europeaid website on the following link:
https://webgate.ec.europa.eu/europeaid/onlineservices/index.cfm?do=publi.welcome
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VIII– PROSPECT
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VIII– PROSPECT
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VIII– PROSPECT
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VIII– PROSPECT
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VIII– PROSPECT
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VIII– PROSPECT
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
VIII– PROSPECT
• Manual for applicants available on the following link:
https://webgate.ec.europa.eu/europeaid/prospect
• Questions related to PROSPECT
[email protected]
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
Indicative timetable
• Deadline for request for clarifications from CA is : 22/03/2016
• Last date on which clarifications (including the questions raised during this
information session) are issued is : 01/04/2016
• Deadline for submission of concept notes is : 12/04/2016
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
HINTS
Before you start filling in the Grant Application Form, please verify:
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•
that you are registered in PADOR
that you have downloaded the correct Grant Application Form set for
this call for proposals
that you have read carefully the Guidelines of Applicants as well as all
annexes
You have a clear understanding of the proposal's objectives, added
values, eligible and non-eligible type of actions
Make sure proposal is compliant with the priorities of the call
DRUG PREVENTION 4 YOUTH IN LEBANON
Call for Proposals reference: EuropeAid/151-173/DD/ACT/LB
HINTS
• The activities proposed are coherent with the problems raised in the
application .
• Target groups and beneficiaries of these activities are well defined
• Attention to be given to synergy with other EU initiatives and avoidance
duplication
• Before drafting have a look at the Evaluation grid to see the relative
importance of each information requested.
• Make sure you provide a realistic and cost effective budget
• Financial support is an added value (see point 1.2)
• Examples of activities listed in the Guidelines are indicative only (point
2.1.4)
• Do not wait till the last minute to submit your application