Transcript pharma lifecyclex - the TSH Support Site

Purchase
Order and
Receipt
Pedigree
Update
Sale of
Item
Printing
and
Decoding
the
Pedigree
Recalls,
Returns,
Credits
Monthly
and
Quarterly
Filing Time
Auditing
Reports
If the drug type assigned to the
item requires a Drug Form#, the
operator will be prompted.
After receiving Pedigree flagged items, the
system will generate a Pedigree record.
This is an example of a
Pedigree from a
wholesaler.
The lookup feature has multiple options
on how to find the assigned Pedigree.
When PO Receiving was completed,
MDS created the Pedigree with
information from the receiving record.
The Pedigree would be updated with the
information from the original Pedigree
retrieved from your wholesaler/vendor.
We will
This
page
need
shows
to update
the inbound
the inbound
record
generated from receiving the item.
record.
The lookups can be used to easily
select
the Recipient,
Authenticator,
The
information
entered
will print onorthe
Subsequent Authenticator. You may
Pedigree.
also manually enter this information.
New Feature: Subsequent
Authenticator. If selected, the name of
the subsequent authenticator will print
on the Pedigree form.
Add additional wholesalers of the drug
until you have tracked each step in the
chain, all the way back to the
manufacturer.
To add an inbound wholesaler, click on the
“Add Inbd” button.
The right hand side of the update only
needs to be completed when the
owner’s establishment does not take
physical possession of the drug.
One example is when the main
company purchases the items, but
those items are received in another
physical location.
After the wholesaler has been added, there will
be 2 inbound records.
In my example, I added the wholesaler,
Anda, as the Pedigree record received by
Capital Drug specified they purchased it
from Anda. No other inbounds are
necessary, as Anda purchased this directly
from the manufacturer.
This section shows the sales associated with
this Pedigree.
Outbound records are created when an MDS
invoice is generated. Normally, there is no
need to manually add an outbound record.
When a record exists, the system will check
that the total amount sold this month plus the
current order quantity does not exceed the
limit.
The
Dr. Marcowitz
current sales
is trying
for Dr.toMarcowitz
order 5 bottles
and the
of
Oxycodone
Oxycodone.
is 6.
Since the quantity ordered (5) plus the quantity previously
The
purchased
Excessive
in Usage
the month
is checked
(6) is greater
at the than
end of
theOrder
Dr’s limit
Entry.
(10), the Order is placed on hold.
In Your
this example,
company’s
thestate
expiration
licensedate
is checked
would need
to verify
to be
that it
updated,
is present
then
and
thenot
operator
expired.
can take the order off of hold.
By Drug Type or Customer, the
minimum acceptable days for
lot expiration can be set.
In this example, there are two lots with available stock.
The lot assigned was not the one to expire first, due to
the field in the customer record being set to 60 days.
When an order or release fails a check, the error
messages can be customized for your company.
The state
license
license
and DEA
and
information
any
additional
is printed
licenses
on the
are
also
invoice.
printed.
New fields have been
added to the form:
NDC#, Drug Form #,
Strength, Size, and
Family.
This new information has been
added to the following forms:
Web Order Confirmation
Order Confirmations
Invoices
Pick Tickets
Packing Lists
Purchase Orders
This is an example of a Reorder Label. This type of label is
typically used for retail pharmacies.
For those using RemoteNet,
your customer’s can view and
print their Pedigree’s directly
from the website.
Dr. Marcowitz can log in to
RemoteNet and retrieve the
Pedigree whenever he wants.
A customer’s Pedigree can be
printed through the Invoice Reprint
Inquiry.
NDC# from the Product
record.
Lot
Number(s) on this
Invoice.
Your company name.
MDS Invoice Number.
Pedigree Number.
Item Description from the Product
Manufacturer’s
record. Dosage Form,
Strength, Name
Address from the
and Size from the and
Pedigree
Pedigree Update.
Update.
Date of Invoice.
In this section the inbound
wholesaler’s are listed.
This information is built in
the Pedigree Update.
A new feature is the addition
of an authorized signature.
This signature can be set to
print on every Pedigree, as
well as set for each specific
Authorizer.
In the above section the outbound
record is listed. This information was
updated to the Pedigree when the
invoice was generated.
Another new addition to the
Pedigree form is the additional
statement that will print when
products are purchased
directly from the manufacturer.
Actavis,
manufacturer,
has
a
This
newthe
report
can be used
toissued
track the
product
recall
for the
we just
sale
of the
specific
lotOxycodone
number being
purchased. To track the sales of the item, we
recalled.
can use the Lot Tracking Report.
The lookup
This
inquiry is
can
available
be usedontothe
findLot
all Number,
of the
transactions
Serial
Number,
for Pedigree
a specificID
lotand
and/or serial
item.
Warehouse
fields to filter your results.
When issuing a return for a Pedigree item,
the invoice must be referenced.
All lots on the invoice, along with the pedigree
number, are displayed for selection.
The lot information is
referenced on the Return
Authorization form.
Once the customer returns the item, the
Return Authorization Receiving process
would
be completed.
The quantity
being received from the
customer is inputted.
The Credit Memo was
generated once the Return
Authorization Receipt was
completed.
In this example, the return
is the 3rd entry on the
Pedigree form.
Credit Memo’s can be entered for
Pedigree Items, as long as the Return
Indicator is set to “N”.
If the Return Indicator flag is set to
“R”, and a Pedigree Item is entered,
a warning message will be displayed.
On the menu, there is now only 1
ARCOS report for the quarterly filings.
Both the acquisitions, and the
dispositions are now combined.
To include a drug type on the
ARCOS report, set the flag in
the drug type file.
The ARCOS report can be run for specific states as
well.
The ARCOS report matches the DEA’s format for
easy processing.
Many times after running the ARCOS report, you
The
new maintenance
program
the need
will need
to update or correct
thealleviates
Drug Form#.
for
usthere
to void
re-enter
theTransaction
order to correct
Now,
is and
the Drug
Form
reportthe
that
Drug
Form#.
you can
run to review the inputted values.
The Special ARCOS Inventory Data Report is an
inventory ARCOS report for the date specified.
The End of Year ARCOS Inventory Data
Report is an inventory ARCOS report for the
entered end of year date.
The DEA Transaction Report
will show all transaction data
for the criteria entered.
A new change to the report is the
addition of the Drug Form# for not only
the shipments, but now also for receipts.
The DEA Inventory Report will show the on hand
quantities, for the selected items, as of the date
specified.
The Controlled Substance Invoice Print can be
used to generate a copy of all invoices for the
criteria specified.
This is an example of the
Controlled Substances
Invoice.
Purchase
Order and
Receipt
Pedigree
Update
Sale of
Item
Printing
and
Decoding
the
Pedigree
Recalls,
Returns,
Credits
Monthly
and
Quarterly
Filing Time
Auditing
Reports
Thank You
Any Questions?