Transcript REPORTING - GFWC Virginia

REPORTING
COMMUNICATE WITH US!
WHAT HAPPENS TO OUR CLUBS’ REPORTS?
• AT DISTRICT LEVEL
– Narratives are reviewed for District awards.
• AT STATE LEVEL
– Narratives are reviewed for State awards.
– Annual Club Records are bound as a permanent
record.
– Aggregated statistics are used to promote the
issues expressed in GFWC Virginia Resolutions.
WHAT HAPPENS TO OUR CLUBS’ REPORTS?
• AT THE GFWC LEVEL
– Narratives and award applications are reviewed
for national and international awards
– By knowing what individual clubs do and what
kinds of activities are important to them, GFWC
improves its programs in all areas.
– The aggregated statistics are used to impress
those in a position to influence issues expressed in
GFWC Resolutions.
REPORTING “ROLL-UP” CHART
SOME HISTORY
• WOMEN’S CLUBS HAVE BEEN CREDITED WITH
ESTABLISHING 75% OF LOCAL LIBRARIES
• GRASS ROOTS MOVEMENTS STARTED BY
CLUBS HAVE INFLUENCED NATIONAL POLICY
– Child Labor Laws
– Pure Food & Drug Act
– 8-hour workday
DOLLAR FLAVORS
• DOLLARS DONATED
– APPLIES TO COMMUNITY SERVICE PROGRAMS
– APPLIES TO SPECIAL PROJECTS
• DOLLARS SPENT
– APPLIES TO ADVANCEMENT AREAS
• DOLLARS RAISED
– APPLIES TO FUNDRAISING ONLY
REPORTING RULES FOR DOLLARS
• RULE 1: All fundraising activities and DOLLARS
RAISED should be reported under Fundraising
& Development.
• RULE 2: DOLLARS DONATED should be
reported in the CSP or Partnership areas.
REPORTING RULES FOR DOLLARS
• RULE 3: DOLLARS SPENT should be reported
in the Advancement Areas.
• RULE 4: No cross-reporting
IN-KIND DONATIONS
• ITEMS
– CLOTHING, TOILETRIES, ETC.
• SERVICES
– BAKED GOODS
• MILEAGE
– $.25 PER MILE FOR CLUB-RELATED ACTIVITIES
(EXCEPT REGULAR MEETINGS)
HOURS AND MEMBERS
• COUNT ALL HOURS
– Woman-hours = # of participants x # of hours
• BE CAREFUL COUNTING PARTICIPANTS
– Number of participants can never exceed the
number of club members
GENERATING REPORTS
• REPORTING SHOULD BE A COOPERATIVE
EFFORT
– ALL ACTIVITY CHAIRMEN SHOULD BE INVOLVED
• USE ALL RESOURCES
– CHAIRMEN’S REPORTS
– CLUB MINUTES
– NEWSLETTERS
REMEMBER…
EVERYTHING YOU DO CAN BE
REPORTED SOMEWHERE!!