Transcript Recruiter Training

Taleo Refresher &
New Learning’s Training
February 22, 2008
March 4, 2008
AGENDA
• Recruiting Placement Database (RPD)
Process
• Sending Candidate Offer Letters
• Initiating Drug Screen and Background
Check
• Sending PPHQ
• Final Steps
• Questions
Recruiting Placement Database (RPD)
• Engineering & Researcher are both using the RPD this
year
• Dedicated RPD Specialist
– Abby Johnson.a.38 - Engineering
– Surya Medepalli.s – Researcher
• Information Needed
–
–
–
–
Date contacted
DayVisit date
Offer date
Decision date
Recruiting Placement Database (RPD)
• Look at “Available” Candidates
• RPD Report Distribution Timing
– COB Tuesday & Friday - Engineering
– COB Wednesday – Researcher
• Candidate Selection
– Requests via email ONLY at 9:00am the following day
– Only 2 each (2 FT, 2 Intern, 2 Co-op) Per Request
– 2+2+2
• 2 Days to contact to schedule day visit
• 2 Weeks to complete day visit
• 2 Weeks for candidate decision
Recruiting Placement Database (RPD)
• Candidate Selection (continued)
– Once contact with released candidates is made and
communicated with Talent Supply more candidates can be
released
• Pre-empt Candidates – a candidate that is immediately
released to a BU.
– Only allowed 2 per School Team per function (if accepted)
– Make sure to communicate pre-empts to Talent Supply
– Does not count against 2 Candidate Request Limit
RPD Request Form
RPD Next Steps
• After submitting Request form, you will
receive an email confirming release of the
candidate to your organization
• Contact the candidate within two business
days to schedule a day visit.
• Inform RPD Co-op of the Day Visit date.
Offer Letters
• Work Salary with Recruiting Specialist
• Coordinators have access to Taleo to send
offer letters via the database
Taleo Training
Taleo Training
Quick Search
Requisition Tab
Selecting A Requisition
Enter Requisition Number
Selecting a Candidate
Selecting a Candidate
Candidate File
Moving Step/Status of Candidate
Moving Step/Status of Candidate
Final Interview (Day-Visit) - Completed
Offer - Extended
Choosing Correspondence
Delivery Method
Paragraph Options
Inputting Information
Preview Offer Letter
Possible Error Message
Correcting Errors
Edit Offer Letter
Sending Offer Letter
Offer Letter - Tracking
Drug Screen Initiation Form
Health Services & Choicepoint
Choosing Drug Initiation Form
Drug Screen – Health Services
Drug Screen – ChoicePoint
DrugPPHQAccountCodes
DrugPPHQAccountCodes
Copying to Health Services/RS/DS
Copying to Health Services
Sending Drug Initiation Form
Background Check Training
Changing Your Password
Setting Your Alerts
Screen Direct
Adding A New Candidate
Create Candidate Request
Create Candidate Request
Email to Candidate
Checking Candidate Status
Checking for Completed Background Check
Checking for Completed Background Check
Checking for Completed Background Check
Checking for Completed Background Check
Completed Passing Background Checks
Pending/Non-Passing Background Checks
Placing Comments in Taleo –
Background Check & Drug Screen
Comment in Taleo
Comment in Taleo
PPHQ
PPHQ
PPHQ
PPHQ - Approval
Ready to Submit
• Inform RS & DS of candidate’s accept or
decline
• Efax All IAS forms to DS
• Submit SAP Request Form
• Form is located on LifeCycle.PG.com
• Send to both your RS & DS
Changing Address
Reverting Candidates
Reverting Candidates
Contacts
• Recruiting Specialist
– Salaries
– Compensation Level & Code
– Dayvisit Questions
• RND/MFG/ENG/CS Co-op
– Requests for RPD (Campus) Copy RS
– Request for Day Visit (Non-Campus) Copy RS
• Data Specialist
– All Interview Forms
– SAP Form
Cautions
• Call DS or RS if candidate is not at correct step/status
• You can send Drug Initiation form before Day Visit, but
can only Drug Screen if Candidate receives an offer
• Nurse cannot make appropriate comment on Req
tracking
• Check with RS for correct salary even if you have the
salary sheet
• Think – Apply (continue), Done (finished)
• IAS forms from DayVisit – added to tracking tab if put
back in RPD
• Changes – Via Email
Taleo Links
• Taleo
https://pg.taleo.net
UserNames & Passwords
• Taleo
– USERNAME:________________________
– PASSWORD:________________________
• First Advantage
– USERNAME:________________________
– PASSWORD:________________________
•Questions?