Transcript Copier Transition Powerpoint

Huntsville City Schools
Copier Refresh
June 18, 2013
Project Work Plan (16 May -22 Aug)
16 May
1 Jun
Survey Team visit 44 HCS Sites
Site Surveys and Equipment
Prep
- 71 new network drops
installed at 44 Locations
- 21 Electrical Issues
identified and resolved
Phase 2 Prep
3 June
10 June
71 New Data Drops
Installation of network drops
Phase 3
Prep
12 Jun
30 Jun
BERNEY
117 Copiers
BERNEY
Installation
67 Copiers
RICOH
Retrograde
Begin with HCS Annex
and 7 Summer locations
117 Copiers
Print Shop and
Summer Schools
installed first
22 Jul
22 Aug
Berney Team visit 44 HCS Sites
Training Personnel
Timeline
16 May
1 June 3 June
Phase 1: Planning
10 June
12 June
30 June
22 July
22 Aug
Phase 2:
Phase 3:
Phase 4:
Installation of network drops
Installation and retrograde
Training
Operations and Procurement:
BOE approve contract
Survey 44 sites
 Develop digital site catalog
 Finalize Berney Delivery
schedule
 Obtain summer list
 RICOH copier collection plan
 Implement District wide
printer policy
Operations
HCS maintenance install or
repair electrical outlets
IT: Ms Simmons
 IP address for each copier
CTR: Goss Techs
 Goss install new data drops
IT: Ms Nelson
 Establish a procedure to
provide remote IT support
during installs
 Build Printer Servers
 Upload 360 Application
CTR: Berney Office Solutions
 Stage copier for distribution
 Draft copier how-to guide
Preload copiers with IP
address
 Upload software (Xerox
Standard Accounting)
CTR: Berney
 Print final printer report
 Install new copiers
 Test copiers and network
capability
 Post copier how-to guide
OPS : Project Manager
 Coordinate old copier
retrograde
 Escort install team to each
location
 Prepare old copiers for
retrograde
CTR: Berney
 Copier Training Guide
 Develop New Copier
Training Plan
OPS : Project Manager
 Develop training schedule
 Coordinate schedule with
Principals and Admin
Copier Refresh in Action
Arrival
Networked
Off Load
Old Copier
prepped for
retrograde
117 Copiers at 44 Locations
18
-Lakewood Elem [2]
-ASFL [2]
-James Dawson [2]
-Johnson HS [2]
- Rolling Hills Elem [2]
-Ed White MS [2]
-AAA [2]
-Ridgecrest Elem [2]
-McDonnell Elem [2]
-Huntsville HS [5]
-HCS Annex [2]
Today [12]
To Date [69]
Today [13]
To Date [82]
Key: [1]
Number of copiers per site
* Summer School
Wed
17
Tues
Mon
Today [12]
To Date [12]
19
-Williams MS [2]
-Williams Elem [1]
-Columbia HS [2]
-Providence [4]
-Hampton Cv Elem [2]
-Hampton Cv MS [2]
-Goldsmith-Schif [2]
Planned [15]
Fri
13
14
-Westlawn MS [3]*
-Print Shop [4]
-Butler HS [2]
-Grissom HS [10]
-University Place [3] -Jones Valley Elem [2]
-Chafee Elem [2]
-Huntsville MS [2]
-Weatherly Elem [2]
-Blossomword [2]
-Mountain Gap [3] -New Century Tech [1]
-Farley Elem [1]
-Lee HS [4]
-Whitesburg P8 [4]
Today [20]
To Date [32]
20
Today [25]
To Date [57]
Fri
-Chapman P8 [2]*
-Davis Hills [3]*
- Highlands Elem [2]*
-Montview Elem [1]*
-MLK Elem [2]*
-Morris Elem [2]*
Thur
12
Thur
11
Wed
10
Tues
Mon
Copier/Printer Installation Schedule
21
-Center for Tech [1]
-Challenger Elem [1]
-Challenger MS [3]
-Monte Sano Elem [2]
-MERTS Center [8]
-MERTS Center [5]
Planned [15]
Planned [5]
Copier Installation Complete
Questions
30 Apr 13
Huntsville City Schools
Copier Refresh
June 18, 2013
Installation Flow Chart
BERNEY
Print Report
BERNEY
Install New
Copier
BERNEY
Internal Copier
Testing
BERNEY
Check for network
connectivity
HCS IT Department
Solve Problem
HCS IT Department
Generates Work
Order
No
Yes
BERNEY
No
Yes
Print Test Pages
BERNEY
Print Test Pages
Retrograde Flow Chart
BERNEY and T&W Operations
Print Report
T&W Operations
Prep Copiers for
Pick-up
HCS receive
approval to
transport Ricoh
Copier to a
centralized location
RJ Young
Send Techs to 44
locations to remove
hard drives
T&W Operations
HCS Ops
No
Yes
Consolidate 67
Copiers
BERNEY
RJ Young
Escort RJ Young Techs
Remove Hard Drives
Remove Hard Drives
RJ Young
RJ Young
RJ Young
Send Drivers to 44
locations
RJ Young
Collect Old
Copiers
Collect Old
Copiers
Collect Old
Copiers
Installation/Retrograde Flow Chart
BERNEY
BERNEY
BERNEY
Install New
Copier
Print Report
Internal Copier
Testing
BERNEY
Check for network
connectivity
HCS IT Department
Solve Problem
No
HCS IT Department
No
Yes
Print Test Pages
Retrograde of Old Copier
Print Report
Print Test Pages
BERNEY
Generates Work
Order
BERNEY
Yes
BERNEY
T&W Operations
Prep Copiers
for Pick-up
RJ Young
HCS receive
approval to
transport Ricoh
Copier to a
centralized
location
No
Remove Hard
Drives
RJ Young
Collect Old
Copiers
RJ Young or BERNEY
Yes
Consolidate 67
Copiers
Remove Hard
Drives