Transcript IT Standards for New Construction

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The Lone Star College System
 13 Locations spread across 1,400 square miles
 5 Colleges
 2 University Centers
 5 Centers
 System Office & Training Center
 4,800 employees
 152 OTS Staff
 80,000+ Students
 62,476 Credit
 19,250 Non-Credit
$420 million bond project
21 new buildings on 10 sites in 18 months!
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Intergrate IT into the Process
• Challenge
– Coordinate core IT infrastructure
– Meet instructional needs
– Provide innovative classroom technologies
• Go beyond the normal involvment
– Become a partner that adds value to the project
– Learn how the process really works
• Establish and document standards
– Think outside the box – focus groups with students, faculty and
staff
– Evaluate all options before setting a standard
– Make sure to get documented buy-in from everyone
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Select the Right Design Firm
IT Professionals do not have the right skills to handle large construction projects
Choose an IT construction consultant that does
Three stage RFP Process
• Written responses with sample design packages
• Formal presentation
• Detailed reference checks and site visits if possible
Project
Manager
VoIP
VENDOR
A/V CONTRACTOR
NETWORK SERVICES
PROVIDER
APPLICATIONS
DEVELOPERS
CABLING VENDOR
Architects
General
Contractor
MEP
Specialty
Consultants
Facilities
The consultants are not a Vendor!
They are an extension of your IT organization
for the duration of the projects.
IT STAFF
Technology
Project
Manager
NETWORK
SERVICES
END
USERS
DATA NETWORK
PROVIDER
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Establish Standards
• Be invoved in the bidding process for each building
• Make sure section 27 identifies your standards
• Review all subcontractors to make sure they have the standards
document, and have written acknowledgement
• Meet with the General Contractor and your Project Team
• Design for Growth!
Ground Bar
Ladder Rack
Equipment and
Cable Racks
Overhead Page
IP Backbone Network
CATV /MATV
4 - 6" Riser Cores
Security
Technology Friendly Space
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• IP Network “Convergence”
•
Voice Systems
•
Data Devices
•
Video Distribution
•
Building Automation
•
Security Video
•
“Technology Vision” Needed
•
Engage Multiple Teams and Constituencies
•
Impact on Data Center, Backup Systems, WAN
•
Other System-Wide Technologies: Conferencing Servers,
•
Mass Notification Systems
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Designs and Budgets
•
•
•
•
•
Square Footage is rarely a meaningful predictor of technology costs
Headcount X 1.15 = Telephone Count
Headcount X 1.25 = Cable Count
Square Footage / 20,000 per = Number of Technology Closets
Budget Guidelines
• VoIP Phones:
$1,000 per telephone *
• Call Centers / Trading:
$2,500 per position minimum
• Nurse Call:
$2,500 per bed minimum
• Cabling:
$500 to $650 per outlet
• Data Centers:
$150 to $700 per foot
• IP Networks:
Wild Card!
• Audio / Visual
$ -0- to Millions *
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Managing the Schedule
Intergrate IT schedules into
the construction planning
group’s main schedule
Create Detailed Plan for Opening
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Be Prepared for Problems
• Expect the unexpected
• Phase I Excavation – know your fiber locations, and when
the contractors are close to them
Have emergency repair contracts ready!
Take a ways!
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1. Establish IT standards for construction
–
Use for all projects large or small
2. Make sure you are part of the project team from
start to finish – Be Engaged!
3. Enforce your standards – that’s why you set them!
4. Manage the IT Project Budgets
5. Prepare for the unexpected – It will happen!
6. Select Partners not Vendors
– There is too much at risk
Shah Ardalan, Vice Chancellor/CIO, Technology Services
Link Alander, Associate Vice Chancellor Technology Services
Lone Star College System