Transcript Antioch Unified School District

Antioch Unified School
District
Technology Review
Team B8
Aubrey Craig, Kathy Cunnane,
Karen Kimmel & Mark McCoy
Background Information
 District Concerns
 What is the purpose of FCMAT?
Scope and Objectives
 Evaluate the District’s Network Security
 Physical, application and information
 Student Information System
 Perimeter
 Assess current technology policies
 Assess technology staffing
 Review District’s administrative and
instructional technology programs
 Review the E-rate documentation
Department Restructuring
Goal:
• Increase efficiency and the ability of the
department to provide necessary service
functions.
Key Factors:
• Addition of a cabinet level IT Director to
oversee the department
• EETT Grant Coordinator
• Increased site support staff
Restructuring Specifics
Staffing Changes
Budget Implications of Proposed Changes
Education Technology
Technology Support
Administrative Services
Proposed Organization Chart
IT Director
Admin Services
Manager (.5 FTE)
Network Analysts
(2 FTE)
Tech Secretary
Systems Superv/
CSIS Coord
Fiscal Tech
Systems Tech
Tech Support
Manager (.5 FTE)
Tech Analyst
Ed Tech
Coordinator
Technicians
(7 FTE)
EETT Coordinator
Policies and Procedures
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Acceptable Use Policy
New and Departing Employees
Employee Status Change
Wireless Technology
Personal Computers on District Network
Budget and Hardware Planning
Desktop Security and User Support
Password Policy
Data Backup
District Web Site Administration
New Project Proposal
Technician Use of Personal Vehicles
Network Review
Equipment has or is reaching end of useful
lifespan
Present security measures inadequate
due to infrastructure and technical
deficiencies
Cost to implement majority of
recommendations is minimal and more
expensive items may be covered without
encroaching on the general fund
Benefits & Risks of Implementation
 Benefits
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Improved Security
Improved Speed
Improved Reliability
Improved Response Time/Support Level
 Risks
 System downtime during conversions
 Cost Concerns
Risks vs. Benefits
Risks
Benefits
Proposed Staffing Changes
New Positions:
IT Director
EETT Grant Manager
Expanded Positions:
Additional Site Support Technicians (2)
Re-Assigned Positions:
Information System Technicians (-2)
Data System Supervisor/CSIS Coordinator (1)
Fiscal Technician (1)
Budget Implications of Staff
Changes
Proposed Changes will increase the
department budget by $300,000/year.
Funding Sources Identified:
 State Ed Tech Funding Available
 Title II Tech Funding Available
 EETT Grant Funding Available
$180,000
$ 55,000
$ 65,000
IT Department
Education Technology
Mission:
Promote successful technology use and
provide a strong leadership role within the
district’s teaching community.
Focus to be on teacher training and
classroom integration of technology and
services
IT Department
Technology Support
Mission:
Promote successful technology use
through timely, high quality system
support.
Priority on servicing classroom technology.
IT Department
Administrative Services
Mission:
Promote successful technology use
through vision at the cabinet level.
Focus to be on leading and supporting the
department’s Education and Support staff.
Network Modernization
Convert to a single routing protocol
(TCP/IP)
Maintain accurate and current
documentation of all network components.
Replace components where warranted
and use network inventory documentation
to anticipate and schedule future
equipment replacement
Upgrade to CAT 5e and fiber wiring
Network Security
Configure all network components to support
remote logging, time protocols, AAA via
RADIUS, time out connections, and other
support features to provide audit trail and
additional security layers.
Use randomly generated SNMP community
strings and change them periodically as deemed
appropriate
Network Security and Upgrades
Use only IP-based network applications,
continuously update firmware on WAP devises,
and use local time stamp and Cisco msec
options on local component time stamp logs.
Assign unique and separate passwords for
command prompts (telnet login and enable
password)
Convert to 802.1x access control to facilitate
secure wireless network
Policies and Procedures
Acceptable Use Policy
 Contain standards of acceptable usage
and penalties for misuse
 Requires district’s representative and legal
counsel to review policy annually
 Requires student and staff to sign up at
beginning of each school year
 Allows the district to have a network
monitoring process
Policies and Procedures
New and Departing Employees
 Includes a checklist of forms and
accessible for each employee
 Emails will be sent to each department
head listing employee’s availability
 Each department head is required to
check off appropriate services for new hire
 Employees on leave of absence have
access to email only
Policies and Procedures
Employee Status Change
 Technology grant employee access to folders
and printers only
 Access is granted after the approval of
appropriate party
Wireless Technology
 Allows district configured wireless access only
 Allows technology staff or site administrator to
confiscate non-district owned device found on
district’s network
 Confiscate device returned after letter of
reprimand
Policies and Procedures
Personal Computers on District Network
 Technology must certify equipment prior to connecting
 Prevents district’s software from being loaded onto
personal computers
 Personal software can only be loaded on district-owned
computers after receiving donation documentation from
owner
Budget and Hardware Planning
 Allows the district to set aside funds for new equipment
and software
 Allows technology to charge a yearly support fee
 Allows the district to develop schedule for replacing
equipment
Policies and Procedures
Desktop Security and User Support
 Establish a ratio of technician to the number of
computers per site
 Establish guidelines to assist with equitable and
flexibility to meet users’ need
 Gives IT Department the ability to establish
priority on all work orders
Password Policy
 Protects against unauthorized access of
technology resources
 Establish levels of access to technology
resources
 Establish a standard for password configuration
Policies and Procedures
Data Backup
 Perform one full backup each week with nightly
incremental of additional or change data
 Perform a full backup off site each week to
protect the integrity of the data
District Web Site Administration
 Requires district web site to go through scrutiny
for spelling, content, and adherence to all district
policies
 Superintendent is responsible for content
 Student’s picture can be posted to web site only
after receiving written permission from legal
parent or guardian
Policies and Procedures
New Project Proposal
 Allows IT Department to be involve in the planning stage
of any project or technology over a pre-determined
amount
 Allows IT Department and Business Service
Departments to prevent misuse of fiscal resources to
outside entities
Technician Use of Personal Vehicles
 Establish procedures technicians have to follow in order
to be reimburse for personal vehicle usage
 Technicians are required to fill a log with time, date, and
mileage
 IT Administrator must review all logs before
reimbursement
Policy and Procedures
Acceptable Use Policy
 Contain standards of acceptable usage
and penalties for misuse
 Requires student and staff to sign at the
beginning of each school year
 Allows the district to have a network
monitoring process.
Policy and Procedures
Budget and Hardware Planning
 Allows the district to set aside
funds for new equipment and
software
District Web Site Administration
 Superintendent is responsible for
content
Thank you for your time, attention,
and consideration