Transcript The Sample Company - McGraw Hill Higher Education

Chapter 1
Introduction to
Bellwether Garden
Supply
McGraw-Hill/Irwin
Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
The Sample Company –
Bellwether Garden Supply
The sample company, Bellwether Garden Supply, is
shown in Chapters 1-7. You learn about the basic
features of Peachtree Complete Accounting 2011
(PCA). Completing these chapters will help you
become familiar with the software.
The Peachtree CD packaged with the book includes
the company data for Bellwether Garden Supply
(Chapters 1-7) and Stone Arbor Landscaping
(Chapter 8). On the startup window these two
companies are identified as the sample companies.
In Chapters 9-18 and Projects 1-4A, you build
company data from scratch. Computer accounting
skills are reviewed in more depth beginning in
Chapter 9.
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Peachtree Tips
Instructions for making the first backup are on textbook
pages 19-23. This backup is for Bellwether’s starting data.
At this point in Chapter 1, students have not added any
information to the sample company. The backup name is
bgs.ptb.
The textbook shows detailed steps for backing up to a hard
drive location. Peachtree’s backups default to the hard
drive. Students can also specify a location for backing up,
such as a network location or external media. External
media includes USB drive; CD-RW drive; DVD-RW drive.
The textbook steps assume Peachtree’s default hard-drive
location is used for backups. For backing up to external
media, a USB flash or thumb drive is recommended.
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Peachtree Tips
See textbook pages 28-32 for using Peachtree’s Restore
Wizard. Peachtree’s Restore Wizard allows you to restore
An Existing Company (the default); or, restore A New
Company. For more information, refer to the Read Me box
on textbook page 29.
Students can restore from a backup file even if no
Peachtree company exists. From Peachtree’s start up
window, select File; Restore. Select the location of the
backup file. On the Restore Wizard’s Select Company
window, select A New Company. When A New Company
is selected, data can be restored and a company created
at the same time. This means that if you start Peachtree
and the company is not shown on the Company Name list,
you can restore data and set up a new company.
Peachtree backup files have a .ptb extension.
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Backing Up, page 2
The chart below shows the size of the backups and Excel files saved in
Chapter 1. You can specify a hard drive location or back up to external
media, such as, a CD-RW drive, DVD-RW drive, or USB drive. The entire
chart for Part 1, Chapters 1-8, is shown on textbook page 2.
Backup Name
Excel Report
Kilobytes
Page Nos.
bgs.ptb
3,663 KB
19-23
Chapter 1.ptb
3,658 KB
43-44
14 KB
45-47
3,714 KB
53-54
Chapter 1_Employee List.xlsx
Exercise 1-2.ptb
Exercise 1-2_Employee List.xlsx
13 KB
54
Exercise 1-2_Chart of Accounts.xlsx
16 KB
54
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Windows, page 1
(Part 1 introduction)
The Windows operating
system uses pictures or
icons to identify tasks.
For example, the
illustration on page 7
shows Peachtree’s user
interface.
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User interface (UI), p. 1
Consists of procedures which enables
you to interact with Peachtree and the
Windows operating system. The UI
includes windows, icons, and menus.
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Taskbar, p. 8
In Windows 7, the Start button and taskbar are
located at the bottom of your screen.
In Windows Vista, the Start button and taskbar
look slightly different.
1-8
Global Options, pp. 15-18
Global options are in effect for all Peachtree companies.
See pages 15-17, steps 1-3 for setting PCA’s global
options.
1-9
Navigation Bar, p. 17
The Navigation Bar appears on the left side of
Peachtree’s main window.
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Navigation Centers, p. 17
Navigation Bar
selections take you
to Peachtree’s
Navigation Centers.
Bellwether Garden
Supply’s Employees
& Payroll Tasks are
shown.
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Workflow diagram, pp. 17-18
 From Peachtree’s main window, select
Business Status, Customers & Sales,
Vendors & Purchases, Inventory &
Services, Employees & Payroll, or
Banking. A workflow diagram for that
module appears.
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Modules, p. 18
Peachtree’s modules include Customers &
Sales (Accounts Receivable), Vendors &
Purchases (Accounts Payable), Inventory &
Services, Employees & Payroll, Banking, and
Company.
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Chart of Accounts, pp. 18-19
The chart of accounts is a list of all the
accounts used by a company.
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Backing Up, pp. 19-23
Backing up your data means saving it to a
hard drive, network drive or external
media. Refer to pages 19-23 for Backing
up Bellwether Garden Supply.
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Windows Explorer, pp. 23-24
Right-click Start button;
left-click Open Windows
Explorer.
Use Windows Explorer
to determine how much
disk space is used, and
to locate Peachtree’s
program and company
data files location. (Refer
to File Management, pp.
xvii-xviii.)
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Restore (Peachtree’s Restore
Wizard), pp. 28-32
Previously backed up data can be restored
or retrieved. To start where you left off the
last time data was backed up, use the
Restore Wizard. You can restore A New
Company or An Existing Company. See
pages 28-32, Using Peachtree’s Restore
Wizard.
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Chapter 1 Internet Activity, p. 49
The Internet is a global system of interconnected computer networks
that use the standardized Internet Protocol Suite (TCP/IP), serving
billions of users worldwide. It is a network that consists of millions of
private and public, academic, business, and government networks of
local to global scope that are linked by copper wires, fiber-optic cables,
wireless connections, and other technologies. The Internet carries a
vast array of information resources and services, most notably the interlinked hypertext documents of the World Wide Web (WWW) and the
infrastructure to support electronic mail. To read more about the Internet
go online to http://en.wikipedia.org/wiki/Internet.
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Chapter 1 Internet Activity (continued), p. 49
1.
Go online to www.peachtree.com. Select the Company tab, then Newsroom.
Link to In the news.
2.
From the In the News page, select two links. Using a word processing
program, write an essay about each site you selected. Remember to include
the website address of each link. Your summary for each site should be no
more than 100 words or less than 75 words.
3.
From your Internet browser, go to the textbook’s website at
www.mhhe.com/yacht2011. Link to Student Edition.
4.
In the Choose a Chapter field, select Chapter 1. Observe that the Quizzes
and More Resources list includes additional activities. In the Course-wide
Content list, link Internet Activities; then link to Part 1 Internet Activities for
Chapter 1-8. Select Open or Save.
5.
Complete the first activity, ACCOUNTING MONOPOLY AND ACCOUNTING
CROSSWORD PUZZLES – Chapter 1. This is a group activity. Check with
your instructor regarding this assignment.
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Going to the Net, pp. 49-50
Access the Career Development website at
http://www.careers-in-accounting.com/
Read the article Welcome to Careers in Accounting.
List four activities that accountants engage in (not
including recording transactions and preparing
financial statements).
Approximately how many people join public
accounting firms each year?
What key factors contribute to being hired as an
accountant?
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Analysis Questions, p. 54
1.
2.
How many menu bar selections does Peachtree
Complete Accounting 2011 have? List the menu bar
selections.
What is the Navigation Bar? Briefly describe its
function.
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