Transcript MAP 2nd Externship Meeting

2nd Externship prep
meeting
TIME TO
SHINE!
Next Steps
• Review externship expectations
• Go through externship folders, discuss and
review documents inside
• Discuss assignments/Reports
• Steps to complete externship and program
successfully
Remember, every place is different:
• Some practice skills different then what you are taught in
school.
• Learn their office policies and procedures.
• Don’t do anything you were not trained in school to do.
• Do not pick up habits that may put your safety at risk.
• Do not do anything that causes you to question your ethics.
• Not all doctors are talkative. Do not take their lack of
conversation personal.
JUST BECAUSE IT IS DIFFERENT DOES NOT MEAN IT IS
WRONG!
Flexibility is Key to success!
Change in health care is inevitable.
Remember….
• Ask questions, just make sure you are not
asking the same ones over and over
• Learn to take criticism. You are there to learn
and their job is to teach you.
• Don’t be a know it all. Even if you know
something, sometimes it is best to let the
person training you explain how they would
like it done there.
Are you ready?
black pen, notebook
Stethoscope
School ID
Comfortable shoes! You will be doing a lot of
walking!
Know where the lab is.
Time traffic, parking to be on time!
Go super MA’s!
Medical Assistant’s
Prepare!
• What practice will you be
attending in? (OB/GYN,
Peds, Internal Medicine,
Family Practice, Urgent
Care)
• Research common
procedures, medications,
medical terminology and
abbreviations for your
assigned externship.
To do prior to beginning
• All students will be required to conduct a brief “meet and
greet” prior to beginning externship.
• You may not get to meet with the site manager, but at least
you will find out how long it takes to get to the facility, find
parking, establish contact, “break the ice” prior to your first
day of externship. 
• Have you contacted your sites?
Fiscal Clearance
• Externship is considered part of each program
and must be paid for prior to beginning
externship.
• If a student’s account is not “clear” prior to the
externship start date the student will not be
allowed to begin externship.
• Have you made sure your account is “clear”
for externship?
Attendance
• Students are required to attend the full amount of externship hours per
each program.
• In all options (full time/part time,) a student’s schedules must be flexible
to accommodate the required days and hours of the clinical rotations at
health care facility.
• Some facilities offer evening and weekend hours and may include 8, 10,
and/or 12 hour shifts. These are limited and only approved by the
externship manager on a case by case basis.
• Remember to call you site manager and Mrs. Peigné upon
absences.
• It is the students responsibility to create a make up plan for extra days
with the site manager for absences.
• Please refer to the attendance policy in your student handbook.
Professionalism
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Students are expected to display professionalism at all times.
Being ready to begin work on time each day.
Adhering to established lunch and break times.
Personal hygiene that is excellent.
Respecting confidentiality of patients and staff at all times.
Engaging only in appropriate conversations with patients and staff.
No use of cell phones. Personal calls, texting should be made only
at breaks, lunch, or after hours and in a discreet area.
Externship Dress Code
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Wearing scrubs, or required work attire that are clean
and wrinkle free. You do not have to wear the uniform
colors of the employees at the externship sites.
No specific scrub color is required per facility. *Banner
Health and MIHS now color coded by profession, but
students are not required to wear these colored
scrubs*
No jeans or heels for MIP students.
Shoes should be comfortable- closed toes, vinyl or
leather, no holes, white or mostly white and clean.
Wearing school ID on a lanyard or clip at all times.
(Students may be sent home without ID visible.)
Students must wear the facility student ID badges as
well.
No piercings. Students Will be asked to cover with
band aid or place a clear spacer, or possibly be asked
to remove to attend externship.
No gauges in ears.
Hair should be pulled back away from face.
Men's hair (facial included) should be trimmed and
well groomed
Hair color should b of natural color; not be pink, blue,
green, or any color that is distracting.
Tattoos should be kept covered, unless told otherwise
by the supervisor.
Talk to your trainer
• Questions or concerns regarding training or
requirements/policies at the clinical site
should be discussed with the site supervisor
prior to bringing them to the attention of the
Externship Manager.
• This is a common request of our externship
trainers/preceptors.
• Give them a chance to resolve any concerns.
Facility expectations from Students
• Show up as scheduled.
• Ask questions when unsure.
• Communicate and perform
professionally.
• Excellent customer service.
• Flexibility
• Practice confidentially.
• Be prepared to perform skills on the first
day.
• Follow facility rules and practices.
• Show initiative.
• Keep busy.
Upon Externship Completion
• Students are responsible in making sure time sheets are sent
to Karee at the end of each week via fax, email or in person.
• Upon receipt of a satisfactory evaluation and verification that
all hours have been completed the Externship Manager will
start to process completion paperwork.
• Before you leave your externship-Remind your trainers to
complete the performance evaluation and return to Mrs.
Peigné
• Official certificates will be mailed to completers within 1
month after completion of externship..
3rd Meeting/ExitMANDATORY
• An exit meeting will be scheduled 1-2 weeks after completion of
externship. This date & time will be provided to you. 4/9/15 3pm
• This is a mandatory meeting, and a great time for all completers to come
together to share externship experiences and complete program exit
surveys, receive employment, volunteer, and certification information &
resources.
• We value & need your feedback to help us evaluate our programs.
• Your completed journals and final externship entry will be due at this
time.
• Externship evaluations will also be discussed and copies provided to
students at this time.
• Please keep in contact with Mrs. Peigné and/or your instructors to
advise of employment, certification status, and your continued
educational goals.
You make a difference!
Graduation/Completion Ceremony
• Ceremonies are held quarterly and all SWSC students are
encouraged to attend.
• The next ceremony date, time and location will be:
_4/10/15 4pm EMCC Ceremonial Plaza
• Most externship sites will permit students to have the day
off, or leave early for this event. Time is still required to be
made up for missed hours due to attending Graduation.
• Dress code for the ceremony is:
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MA-Navy blue scrub top, white uniform pants, tennis shoes
PHB-Wine scrub top, white uniform pants, tennis shoes.
MIP-Professional business attire, purple and black color scheme.
EMT- Clinical T-Shirt and dress pants.
Graduation Photos
https://www.flickr.com/photos/estrellamountain/1584323667
1/in/set-72157648984852187/
Quiz
• What documents are you supposed to work on daily?
• What documents are to be turned in weekly?
• It is ok to take a phone pic and email documents:
True or False
• What documents are you supposed to turn in at our exit
meeting?
• What document must be turned in for you get your
passing grade?
Reports, Research
• Report to the class some information about the
site you are assigned to.
• What type of facility is it?
• What type of experiences will you be
expecting?
• What will you do to prepare?
Certification
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Certification is not mandatory (YET) to work in Allied Health Care, but is strongly
recommended to increase offers of employment, increase salary, and keep you up to
date in your chosen profession.
NHA Certification testing is now being offered here for MA &PHB. Please check with
your instructor on how to apply and sign up.
For Medical Assistant go to: www.amt1.com click on “Medical Assistant”
http://www.youtube.com/watch?v=hSfdG1HC0LI
For Phlebotomy go to: www.amt1.com click on “Phlebotomist”. Also The American
Society for Clinical Pathology ascp.org for the PBT, Phlebotomy Technician certification.
For Spanish Medical Interpreter go to: www.certifiedmedicalinterpreters.org click on
“Get Certified”
Further information will be discussed at the exit meeting, or you can contact Mrs.
Peigné at any time for assistance. 
Externship Folders
• Externship Evaluation-PLEASE PUT YOUR NAME
ON IT!
• MAP Important Notes
• Patient privacy guidelines
• Time sheets
• Weekly progress Reports
• Final externship report-advise for next student
• Externship performance agreement/contract. Read
carefully and understand before you initial/sign (turn in
today)
Conclusion
• Shine, Shine, Shine!!!!
• Show them we are the best!
• Get a job you love!
At this time, please feel free to ask any questions you may have.
• Please note emailing me is the best way to contact me. Please note “urgent” in
your subject heading if you need to reach me urgently.
Thank you and I look forward to working with you through your externship and
completion of your program!