Transcript M.E.D. Version 264 USER INSTRUCTIONS_WIN 8_Trainingx

MOBILE ELECTRONIC DOCUMENTATION (M.E.D.)
OVERVIEW OF FUNCTIONS
Presenters:
Ivy Matthews RN MSN, HBPC Program Director
Lebanon VAMC
Charles Tyler III RN BSN, Clinical Applications
Coordinator
Lebanon VAMC
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PREPARING M.E.D. FOR VISITATION—
While still connected to the VA Network
To launch M.E.D. double click the shortcut on the desktop of the
laptop you will be using for home visits.
Single click the “Retrieve
Patient(s)…” button.
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Retrieving Patients from a Personal List
Click “Retrieve From
Personal List”, then
log in with your VistA
access/verify codes.
Choose the personal list
you wish to see and use
for retrieval. (You may
have more than one
Personal List.)
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Retrieving Patients from a Personal List
After patients are checked, click
“Retrieve Checked Patients”
Indicating all checked patients are retrieved.
Progress bar
Click the “X” or the “Close”
button to close this window so you
can see your patient selection list
for M.E.D.
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LAUNCHING M.E.D. & SELECTING PATIENTS—in the field
while disconnected from the VA network
To launch M.E.D. double click the shortcut on the desktop of
the laptop you will be using for home visits.
To select a patient, single
click the name then “OK”
Note: You canNOT “Retrieve patients” (nor updated health summaries)
while disconnected from the network!
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LAUNCHING M.E.D. & SELECTING PATIENTS—in the field
Upon selection of a patient, you will be presented with the “Summary”
tab for the selected patient.
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SUMMARY TAB
Tip: The data displayed on the Summary tab is only updated when a patient is one
of those included when “Retrieve Patients” is selected. The update can occur only
when connected to the VA network.
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SUMMARY TAB: DESCRIPTION
The Summary tab includes a specified Health Summary containing patient
data such as: Name, SSN, Active Medications, Selected Progress Notes, Lab
Results, etc. A patient’s summary can only be “retrieved”/updated while
connected to the VA network but then a copy of the summary is available in
M.E.D. without connection to the VA network.
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Summary Tab: Summary Component Selection
A Health Summary is
comprised of “components”
such as Brief Demographics,
Next of Kin, Record Flags
and Selected Progress
Notes. The summary
component heading will
often include a maximum
period of time or number of
occurrences.
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Summary Tab: Search Term Find
Tip: You have to first click somewhere in the summary then click “Edit”/ “Find” .
Tip: The search term find feature starts at the top of the summary regardless of which
summary component you “jumped” to.
First click
somewhere in the
summary text then…
“Edit” / “Find”
Enter a term such as
“Oxygen” and click “Next.”
Illustration
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Summary Tab: COPY / PASTE
It is possible to copy from the Summary Tab but not paste to it.
2. “Edit” / “Copy”
1. Highlight desired text.
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NOTES TAB
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NOTES TAB: DESCRIPTION
The Notes tab includes note templates, text of pending notes and notes recently
imported to CPRS. It is possible to write a progress note in M.E.D. without
connection to the VA network for later importation to CPRS.
Pending Note (i.e. not
yet imported to CPRS)
Imported Notes (i.e.
transferred to CPRS whether
signed / unsigned in CPRS)
This space is used
to display the
selected note
template or the text
of a selected note.
Note templates
available for use.
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Notes Tab: Menus/Actions
FILE *All options available on all tabs in M.E.D.
Select another patient already on your list.
Retrieve more patients for your list.
Print to a Windows printer. A checkbox list of M.E.D. items
will appear from which to choose.
EDIT
You can perform all the edit functions in the Notes
tab. You can choose “Undo” while editing a pending
note, use the “Find” feature to search for a term, cut
or copy from a pending note, and paste to pending
notes using the techniques you are familiar with in
Microsoft Word.
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Notes Tab: Menus/Actions
VIEW *All options available on all tabs in M.E.D.
Provides another method of changing tabs.
ACTION
TOOLS
HELP
You can use the Action menu to Delete or open a
note for Editing, Manually Save or Select All in
preparation for copying/deleting text. These
functions are also available with a Right mouse
click.
Please do NOT adjust any of the settings in the Tools
menu as this may cause M.E.D. to malfunction!
“Contents” contains detailed instructions for using M.E.D.
“About MED” contains details of the version and
patch being used if needed to check for the most
current version of M.E.D.
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Notes Tab: Create NEW NOTE
1.Choose the template.
Template displays here.
2.Click “Create Note”
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Notes Tab: Create NEW NOTE
Tip: Just as in CPRS, you
cannot save an incomplete
template. When you click
“OK”, you will see and save
only the text for the portions
of the template completed.
Tip: Unanswered required
fields will fire a Warning and
the fields will be highlighted in
blue. The template cannot be
completed without satisfying
required items.
Click “OK”.
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Notes Tab: Save a NOTE
Once you click “OK” to the template and the note is text, there are 3 ways
the note can be saved.
1. Note text is
saved every 5
seconds while
you type.
2. “Action”
“Save Note”
3. Right Mouse
“Save Note”
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Notes Tab: EDIT Pending Note
Tip: There are 2 ways to edit a note: Action, Right Mouse on the note listing, or Right
Mouse on the text of a note.
2. “Action” / “Edit Note”
1.Left mouse click on a
title in the pending
notes list.
OR….
RIGHT mouse click on a title
in the pending notes list or
on the actual note text and
choose “Edit Note”.
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SCRATCH PAD TAB
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SCRATCH PAD TAB: DESCRIPTION
The Scratch Pad tab functions as a “Post-it® note” or “to do list” to record
actions that might need to be accomplished following the visit such as
generating orders, renewing medications, checking on the status of particular
outstanding consult requests, contacting specialty providers, etc. The Scratch
Pad could also be used to record the data needed to complete Clinical
Reminders later when reconnected to CPRS.
Template Button
Text created “free hand” or from a
Scratch Pad template appears here.
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Scratch Pad Tab: Menus/Actions
FILE *All options available on all tabs in M.E.D.
Select another patient already on your list.
Retrieve more patients for your list.
Print to a Windows printer. A checkbox list of M.E.D. items
will appear from which to choose.
EDIT
You can perform all the following edit functions in the
Scratch Pad tab: Undo, Find, Paste and Select All as
you do in MicroSoft Word.
You cannot Cut or Copy from the Scratch Pad. You
will receive an error stating that these functions are
not allowed.
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IMPORTING M.E.D. NOTE
TO CPRS
Tip: You must connect to the VA network using the laptop which
contains the M.E.D. pending note to be imported to CPRS!! You cannot
import a M.E.D. notes by using CAG to launch CPRS on a personal
device.
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IMPORTING M.E.D. NOTE TO CPRS
1. Log onto CPRS and choose the patient who has the pending M.E.D.
note that is ready for importing then ….
2. On the Notes tab of CPRS, Click the
“Templates” drawer then open the “Shared
Templates” and find the “Mobile Electronic
Documentation” folder.
Tip: Notice that your first action is to double click
“Import M.E.D. Notes” in Shared Templates, instead of
selecting a title as you are used to doing.
Tip: To make it easier to find with less mouse clicks,
the first time you open the “Mobile Electronic
Documentation” folder, RIGHT mouse on the “Import
M.E.D. Notes” template and choose “Mark as Default.”
Double click “Import
M.E.D. Notes
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IMPORTING M.E.D. NOTE TO CPRS
Double click “Import M.E.D. Notes”.
The familiar “Location for Current
Activities” window will display.
Complete the visit
information and click “OK”.
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IMPORTING M.E.D. NOTE TO CPRS
Select a CPRS note title,
adjust “Date/Time of
Note:”and click “OK”.
*Notice that selecting a title is done AFTER
double clicking “Import M.E.D. Notes”
*If there is a template that automatically appears with the title you chose, and it
is the same as the template you just completed in MED, cancel the template,
then import the M.E.D. note
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IMPORTING M.E.D. NOTE TO CPRS
Select the pending M.E.D. note
you wish to import and click “OK”
*Recently imported notes will appear
here under the heading “Imported
Notes”. They may be imported again to
CPRS if needed
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IMPORTING M.E.D. NOTE TO CPRS
The text of the note you created in M.E.D. will now be the text of an
unsigned note in CPRS (including any text from a template attached to a
CPRS title) ready for editing or signature.
Tip: The note you just imported to CPRS moves to the “Imported Notes” list in
M.E.D. and is automatically removed from the “Pending Notes” listing in M.E.D. If
connection is lost in the midst of importing the note, you can import the note from
the “Imported Notes” list in M.E.D.
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Thank you!
Ivy Matthews RN MSN, HBPC Program Director
[email protected]
Charles Tyler III RN BSN, Clinical Applications
Coordinator
[email protected]
Complete MED User Training PPT:
M.E.D. Version 264 USER INSTRUCTIONS.pptx
MED info\M.E.D. Version 264 USER
INSTRUCTIONS.pptx
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