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Defensive Driving and MOT/CMV Review
August 2012
You are the Company on the Road
• Ingersoll Rand vehicles are moving advertisements
for our Company, and employees who operate
• Ingersoll Rand vehicles are ambassadors to our
customers and the general public.
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Driving Safe Makes Dollars and Sense
• Motor vehicle crashes cost employers $60 billion annually in
medical care, legal expenses, property damage, and lost
productivity.
• They drive up the cost of benefits such as workers'
compensation, Social Security, and private health and
disability insurance.
• The average crash costs an employer $16,500. When a
worker has an on-the-job crash that results in an injury, the
average cost to their employer is $74,000. Costs can exceed
$500,000 when a fatality is involved.
• Off-the-job crashes are costly to employers as well.
• The real tragedy is that these crashes are
largely preventable and can be AVOIDED!
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Responsibilities of a Company Driver
• Your safety, the safety of your passengers, and the
safety of all others on or near the roads should be the
primary focus of every Ingersoll Rand driver when
they get behind the wheel.
• Driving a company leased or owned vehicle is a
privilege and responsibility.
• Drivers are expected to operate Company vehicles
safely and to maintain them in accordance with all
manufacturer and fleet management company’s
maintenance recommendations.
• You must comply with applicable national, state,
and local laws and regulations.
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Driving on Company Business
• Company Business - Includes work-related travel that is not
part of normal commute to and from work, including but not
limited to the following:
– travel to and from customer locations
– travel between company locations
– travel where mileage is expensed or rental car fees are paid
for or reimbursed by the company
• Drive - Includes all employees and contractors/temporary
employees who work under the direct daily supervision of an
Ingersoll Rand employee and operate a motor vehicle on
company business.
– Includes personal, rental, leased, and company-owned
vehicles
• Motor vehicle - Includes automobiles, vans, and trucks.
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Policy Requirements
• License – Drivers must have in their possession a valid
motor vehicle license issued by the state or local governing
body responsible for driver licensing.
– This license must be appropriate for the size and class of
vehicle they are operating.
• Impaired Driving - Drivers may not operate a vehicle at any
time, when their ability is impaired, affected, or influenced
by alcohol, illegal drugs, medication, illness, fatigue or
injury.
• Vehicle Safety (Seat) Belts - The driver and ALL
OCCUPANTS must wear safety belts when operating or
riding in vehicle on company business. The driver is
responsible to ensure all passengers are wearing their
safety belts.
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Vehicle Responsibilities & Authority
• When a vehicle is assigned to a driver, the driver is
automatically assigned the responsibility of properly
maintaining the vehicle.
– Drivers must utilize the network of dealers and repair
centers outlined in the Maintenance Assistance Program
(MAP) through the fleet management company.
– Drivers have the authority to approve any repair up to
$50.
– Call the fleet management company BEFORE any major
repair service is performed.
• The fleet management company has a 24-hour
roadside assistance program. 888-245-RAND (7263).
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Branded Vehicles
Personal use of branded company vehicles is not permitted
except in very limited circumstances where incidental use is
permitted.
Examples of Incidental Use of Branded Vehicles
• Permitted:
– Picking up a family member from work/school
– Picking up a family member at a car dealership service
– Picking up a gallon of milk on the way home at the end
of the day
• Not permitted:
– Towing a recreational vehicle
– Taking the branded company vehicle on a vacation
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Fueling Company Vehicles
• Fuel should be purchased only with the fuel card that has
been issued by the fleet management company.
– Each vehicle has a unique fuel card. Only the fuel card
assigned to that vehicle may be used to purchase fuel. (This
includes all fuel purchases for the company owned vehicle,
whether for personal or business use.)
• Drivers must purchase only regular fuel unless another
type is required by the vehicle manufacturer.
• Odometer readings will be required at each fueling.
• The fuel card should only be used for fuel and vehicle
washes.
• All vehicles should be fueled by the driver themselves
(avoiding full service) unless prohibited by law.
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Vehicle Incident Management
• An accident is defined as an occurrence or incident involving
a company vehicle which results in bodily injury to anyone or
damage to property including the company vehicle or third
party vehicle. Accidents can also include theft or vandalism
from or of a Company vehicle.
• IT IS THE RESPONSIBILITY OF EACH DRIVER TO
REPORT AN ACCIDENT TO HIS/HER MANAGER AND
FLEET SERVICES IMMEDIATELY (WITHIN 24 HOURS).
FAILURE TO DO SO SUBJECTS THE DRIVER TO
DISCIPLINARY ACTION UP TO AND INCLUDING
TERMINATION.
• All drivers and/or passengers involved in an accident are
subject to substance abuse testing.
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Incident Actions
In the event of an accident, the following steps should be taken:
• Check for injuries and get assistance – call the local
authorities
• Remember to never make any statements pertaining to fault.
• Please be sure to state that Ingersoll Rand is the employer.
• Provide the third party our insurance company’s information,
and not the fleet management company contact information.
ESIS phone number is 866-445-7920.
• Regardless of fault or severity, you must report the
accident to ESIS immediately at 866-445-7920
• Refer to your comprehensive accident-reporting package
provided with the vehicle
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Don’t Be Distracted
• Drivers must utilize hands-free devices with mobile
telephones while driving.
• Drivers may not engage in texting, emailing or other data or
web-based activities while driving.
– Other electronic devices such as GPS units, laptop computers,
personal data assistants (palm pilots), fax machines, etc. must
not be operated while driving except that voice commands and
voice assistance e.g. from a GPS are permitted.
• Drivers are required to pull off the road and park at a safe
location before using/handling these devices e.g,.inputting or
changing addresses/directions.
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Ready, Set, GO!
• Adjust your seat before you put on your
seat belt. You should sit high enough to
see the road. If you still cannot see, use
a seat cushion.
• Adjust your rear and side mirrors before
you start driving. If your vehicle has a
day/night mirror, learn how to use it. The
night setting reduces the headlight glare
from the cars behind you and helps you
see well.
• Turn on your lights during the day, if it is
hard to see or you cannot see at least
1,000 feet ahead of you.
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Space Management and Avoiding Collisions
• When another driver makes a mistake, you need time to
react. Mistakes cause collisions.
• Give yourself this time by keeping a "space cushion" on all
sides of your vehicle. This space cushion will give you room
to brake or maneuver if you need the space.
• Allow enough space between you and the vehicle ahead to
give yourself an "out."
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Know What Is Ahead, Around and Beside
• Scanning your surroundings (keeping your eyes moving)
includes keeping a safe distance around your vehicle.
• To avoid last minute moves, look down the road 10–15
seconds ahead of your vehicle so you can see hazards
early.
• Constantly staring at the road just in front of your vehicle is
dangerous.
• As you scan ahead, be alert for vehicles around you.
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Take in the whole scene
• If you only look at the middle of the road, you will miss
what is happening on the side of the road and behind you.
Scanning helps you to see:
– Cars and people that may be in the road by the time you
reach them.
– Signs warning of problems ahead.
– Signs giving you directions.
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Blind Spots
• Before changing lanes, look into your rear view mirror for
nearby vehicles and also over your shoulder to check for
blind spots.
• Blind spots can hide a motorcyclist, a vehicle, or a
bicyclist. Watch for things about to happen, like a ball
rolling into the street or a vehicle door opening.
The shaded areas are your blind spots.
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Stopping Safely
• If something is in your path, you need to see it in time to
stop. Assuming you have good tires, good brakes, and
dry pavement:
• At 55 mph, it takes about 400 feet to react and bring the
vehicle to a complete stop.
• At 35 mph, it takes about 210 feet to react and bring the
vehicle to a complete stop.
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Do not be a tailgater!
• Many drivers follow too closely (tailgate) and are not able
to see as far ahead as they should because the vehicle
ahead blocks their view.
• The more space you allow between your vehicle and the
vehicle ahead, the more time you will have to see a hazard,
and stop or avoid that hazard.
• Most rear end collisions are caused by tailgating. To avoid
tailgating, use the "three-second rule” and depending on
speeds you may need leave more of a cushion
• If you follow too closely and another driver "cuts" in front of
you, just take your foot off the gas. This gives you space
between your vehicle and the other driver, without having
to slam on your brakes or swerve into another lane.
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Don’t Be Tailgated
• Check traffic behind you often to know if you are being
tailgated (another driver is following too closely).
– If you are being tailgated, be careful!
– Brake slowly before stopping.
– Tap your brakes lightly a few times to warn the tailgater you
are slowing down.
• "Lose" the tailgater as soon as you can.
– Change lanes and allow the tailgater to pass you, or slow
down to allow enough "cushion" between you and the car in
front of you. If this does not work, pull off the road when it is
safe and let the tailgater pass
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Encountering the Aggressive Driver
• Avoid eye contact and stay calm and relaxed.
• Ignore harassing gestures and name calling, don’t respond
• Do not challenge an aggressive driver by speeding up or
attempting to hold your position in your lane of travel.
• Make every attempt to get out of the way safely. Do not
escalate the situation.
• Report aggressive drivers to the appropriate law
enforcement authorities by providing a vehicle description,
location, license plate number, and direction of travel.
• If an aggressive or threatening driver is following you, do not
stop or get out of your vehicle. Drive directly to the nearest
police station.
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Intersections
• Look both ways even if other traffic has a red light or a stop
sign:
– Look to the left first, since vehicles coming from the left are
closer to you than vehicles coming from the right.
– Look to the right.
– Take one more look to the left in case there is a vehicle or a
pedestrian you did not see the first time.
• Do not rely on traffic signals. Some drivers do not obey traffic
signals so before you enter an intersection, look left, right,
and ahead for approaching traffic.
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Light Meanings
• RED
– Vehicles can neither enter the intersection
nor be in the intersection on red
– flashing red is the equivalent of a stop sign
• YELLOW
– Vehicles must stop upon receiving the
yellow indication, unless it is not possible to
do so safely
– indicates that the opposing traffic may enter
the intersection at any time, but drivers
should exercise caution
• GREEN
– Go if they way is clear
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Side Space
• Do not stay in another driver’s blind spot. The other driver
may not see your vehicle and could change lanes and hit
you. Drive either ahead of or behind the other vehicle.
• If possible and when safe, make room for vehicles entering
freeways even though you have the right-of-way.
• Keep a space between yourself and parked cars. Someone
may step out from between them. A vehicle door may open
or a vehicle may pull out suddenly.
• Be careful when driving near motorcyclists or bicyclists.
Always leave plenty of room between your vehicle and any
motorcyclists or bicyclists.
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Changing Lanes
• Look over your shoulder to make sure
you are not getting in the way of vehicles
in the lane you want to enter.
• Reduce your speed. Take a quick glance
in your mirrors. Also check your mirrors
when you are preparing to turn into a
side road or driveway and when you are
stopping to pull into a parking space.
• Drive down a long or steep hill. Watch
for large vehicles because they can
gather speed very quickly.
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Don’t Back Up…Park to Peal!
• Backing up is always dangerous because it is hard to see
behind your vehicle. When you are backing out of a parking
space:
– Check in front and behind the vehicle before you get in.
– If children are nearby, make sure you can see them before
backing up.
– Do not depend only on your mirrors or only looking out a side
window.
– Turn and look over your right and left shoulders before you
begin backing. As a safety measure, also look over your right
and left shoulders again while backing.
– Back slowly to avoid collisions
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Scenario 1
Identify relevant
information in
picture.
How would you
handle knowing what
you see?
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Scenario 2
What relevant
information to you
see here?
How would you
handle situation?
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Scenario 3
What distance
should you stop
prior to intersection?
How much time do
you give before
proceeding through
intersection after
light turns green?
What action should
you take before
entering into
intersection?
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CAUSES OF COLLISIONS
 Inattention
 Impairment
 Tailgating
 Weather
 Fatigue
 Roads
 Speed
 Health
 Attitude
 Inexperience
 Other Drivers
 Vehicle Condition
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Things You Control While Driving ~
• Wearing your seatbelt
• Don’t drive while impaired
– Be well rested
– Avoid medications or other substances that may affect you
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Leave early and allow time to get to your destination
Obey the speed limit and other traffic laws
Avoid distractions
Stop every couple of hours for a driving break
Keep your cool and be patient
Be courteous to other drivers
Continually search the roadway to be alert to situations
requiring quick action.
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Summary
• Keep 100% of your attention on driving at all times.
• Use defensive driving techniques − be aware of what others
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around you are doing and expect the unexpected.
Don’t use a cell phone or any other electronic device while
driving.
Build time into your trip schedule to stop for food, rest
breaks and making necessary phone calls or other
business.
Adjust your seat, mirrors and climate controls before putting
the car in gear.
Have items needed within easy reach.
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Summary Continued
• Pull over to eat or drink. It takes only a few minutes.
• Secure cargo that may move around while the vehicle is in
motion. Don’t attempt to retrieve items that fall to the floor.
• Practice defensive driving and give yourself time to
react. Keep a two second cushion between you and the car
in front of you − four seconds if the weather is bad.
• Don’t speed − it gives you less time to react and increases
the severity of an accident.
• Always wear your seat belt and drive sober and drug-free.
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Materials of Trade and CMV Review
What are Hazardous Materials?
• Any materials that pose an unreasonable risk to life,
health or property when transported and which have
been so designated by the DOT
High Pressure Refrigerants (25 psig or more)
– 22, 134a, 12, 401a, 407c
Other Gases
– Nitrogen, Oxygen, Propane
– Aerosols (WD-40, spray paint)
Corrosive Materials
– Hydrochloric Acid
– Coil Cleaner (KOH)
Flammable Liquids
– Gasoline
– Solvents and Degreasers
Consumer Commodities
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Materials of Trade Exception from the DOT
Up to 440 Pounds
Materials of Trade
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Offered for transportation by Trane
Carried in Trane vehicles by Trane employees
In direct support of the Trane business
Can include delivery for sale to customers
Up to 440 Pounds Total gross at any one time
Individual container limits also apply
– 220 pound limit per cylinder (gross weight)
– 8 gallon limit per container for most liquids
– 66 pound limit per container for most solids
• Provides Significant Regulatory Relief
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No shipping papers are required
No special packaging required (except cylinders)
No DOT labels or marks (except cylinders)
No emergency response info required
Does not count towards placarding triggers
Non-Placarded Hazmat
441 – 1000 Pounds
•
Individual container limits apply
– 119 gallons per container for liquids
– 882 pounds per container for solids
– 1000 pounds (water capacity) per gas cylinder
• Packages must be UN certified for hazmat
– Must display proper certification markings applied
by the package manufacturer
Non-Placarded Loads
U
N
4GV/X15/S/07/USA/BK123
• Packages must be marked and labeled
– DOT proper shipping name, UN number, addresses and hazard label
• Hazmat shipping papers are required
– Prepared and signed by a DOT trained and certified person
– Required even if transported in Trane vehicles by Trane drivers
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Placarded Hazmat
Over 1000 Pounds
• Any truck containing more than 1001 lbs of
hazmat (gross weight) must be placarded
– Trane vehicles
– Third party carrier vehicles
• No container size or weight limits
• Placards trigger a lot of extra requirements
Placarded Loads
• Placards Trigger
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Need for driver to have a CDL with hazmat endorsement
Need for driver to have a Driver Qualification (DQ) file
Need to register with DOT and maintain proper insurance
Need to develop a written security plan and conduct training
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Less is Better!
Up to 440 Pounds
441 – 1000 Pounds
Over 1000 Pounds
Materials of Trade
Non-Placarded Loads
Placarded Loads
DQ
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CDL
Potential Impacts
• Violations of the hazardous materials regulations carry
significant impacts besides being UNSAFE
Hi
Bob
Fines up to $37,500 per
violation which go up
for repeat offenders
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Cease and desist orders
for serious and
sustained violations
Hi
Caro
l
Jail time for “knowing
violations”
Manage MOT Weights Carefully
• It is your responsibility to stay under the quantity limits
• 440 pounds total hazmat (including weight of containers & cylinders)
– 8 gallons for liquids
– 66 pounds for solids
– 220 pounds for gas cylinders
• You can carry more than 440
pounds and containers larger
than listed above if you comply
with the requirements for 4411000 pounds
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“Small” CMV
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•
Commercial motor vehicle (CMV) means any self-propelled or towed motor
vehicle used on a highway in interstate commerce to transport passengers or
property that falls under any of the categories below:
A “small” CMV
– has a gross vehicle weight rating or gross combination weight rating, or
gross vehicle weight or gross combination weight, of 10,001 pounds or
more, whichever is greater; or
– Is designed or used to transport more than 15 passengers, including the
driver, and is not used to transport passengers for compensation
About 14,000 Pounds
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9000 Lb van + 2000 Lb trailer = 11,000 Pounds
“Large” CMV
•
A “large” CMV
– has a gross vehicle weight rating or gross combination weight rating,
or gross vehicle weight or gross combination weight, of 26,001 pounds
or more, whichever is greater; or
– Is designed or used to transport more than 16 passengers, including
the driver, and is not used to transport passengers for compensation
Usually 80,000 lbs.
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Even when nothing is attached to the
power unit, it is still rated at 80,000
pounds
“Hazmat” CMV
•
A “hazmat” CMV can be any size and any weight rating. It is a CMV
simply because it is used to transport placarded amounts of
hazmat (typically over 1000 pounds gross)
More than 1000 pounds of hazmat in a vehicle makes it a CMV
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Overview of Regulations
Everything required below PLUS
• Pre-employment drug test
• Random D&A testing program
• Commercial Driver’s License
(CDL)
• Applicable CDL Endorsements
> 26,000 Pounds GVWR
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Entry Level Driver Training
Written Drug & Alcohol Policy
Driver Supervisor D&A Training
Driver Background Checks
> 16 Passengers
Carrier Registration (MCS-150)
Vehicle Marking
Driver Qualification Files
Hours of Service Restrictions
> 10,000 Pounds GVWR
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Accident Register
Vehicle Inventory
Daily Vehicle Inspections
Vehicle Maintenance Programs
> 15 Passengers
No requirements apply
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> 1000 Lb Hazmat
Common GVWRs
Larger Box Truck ~ 25,999 Pounds
Box Truck ~ 14,000 Pounds
Service Van ~ 9000 Pounds
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Tractor Cab ~ 80,000 Pounds
Rack Truck ~ 14,000 Pounds
Service Van + Trailer ~ 14,000 Pounds
Trane Policy
• Trane has decided to hold all drivers of vehicles over
10,000 pounds to the Federal Motor Carrier Safety
Administration’s regulatory requirements even if
those drivers do not cross state lines with the
vehicles
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The most conservative and safest approach
Ensures consistency for our program
Levels the playing field and eliminates confusion
Limits our liability in accidents
Easier to administrate and control
Ensures uninterrupted business operations
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MOT Summary
• We carry hazardous materials according to the DOT
• We use the Material of Trade exception when carrying
less than 440 pounds
• Container limits and other rules still apply to MOT
• Training is required (This is awareness not full training)
• Driving a CMV can affect the company as a whole and
you personally as you can be fined/cited
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Our District Safety Mission:
Safety is personal and safety starts with
me.
Our District Safety Goal:
That everyone goes home safe to our
families EVERYDAY.
Our District Safety Beliefs:
• All incidents are preventable.
• We lead by example and lead with safety.
• We are all 100% accountable for our
personal safety and the safety of others.
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