Transcript Medications Power Point - Muskogee Public Schools

Medications Training
• The following presentation is designed to walk
you through the process of administering
medications to students. Please refer to your
packet as you go along through the slides and
highlight important facts about the intake,
distribution, and recording of student
medications.
I. Medication Defined
• Muskogee School Board Policy JHCD-A defines
the term “medication” as filled prescription
medications AND over-the-counter medication
prescribed by a physician.
II. Delivery of Medication
• All medication must be delivered to school by
a parent or guardian and presented as
outlined above.
• It cannot be in an envelope or unmarked
container.
• It is prohibited from being transported on a
bus by students.
Filled Prescription Medication must…
Be contained in a prescription vial with a label
which correctly states
Name and address of pharmacy
Date prescription was filled
Name of patient
Strength of medication
Prescription number
Directions for administering medication
Over the Counter Medication must…
Be presented in its original container and
Be accompanied by a physicians written
instructions
Self-Administered Medication is…
Filled prescription medication. The prescription
label must be attached to the inhaler and
must state the same information as other
filled prescription medications.
An emergency supply of the medication must be
provided to the school and its maintenance
and administration must meet the same
requirements as those for administering other
medications to students.
III. Medication Teams
• Only the school employees who have been
designated and trained as a primary or
secondary medication team member may
administer medication to students and have
the respective duties outlined below:
Primary Medications Team is
responsible for…
Receiving student medication
Administering student medication
Storage of student medication
Maintaining the documentation process for all
student medications
…this includes utilizing correct procedures of
documentation during each step of the
process.
Primary Medications Teams include
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Building principal
Assistant principals
Counselors
Office Assistant
Building secretary
Secondary Medications Teams are…
• Individuals whose sole purpose is the resp
onsibility of administering medications and
filling out required forms during fieldtrips,
athletic events, and other activities taking
place away from the regular school site. Staff
members who anticipate taking students to
off campus events and all paraprofessionals
should be trained.
Forms
• The following is a run down of the forms used
with each step of student medication
administration:
Parent/Guardian Authorization
(Form MPS MED 01)
• No medication can be given unless the
parent/guardian of the student has given the school
WRITTEN permission to administer the medication.
The medication must be presented as outlined in
Part I of this procedure.
• Parent/guardian must sign the authorization form
MPS MED 01. The form must be witnessed, signed
and dated by a primary medications team member.
Parent/Guardian Request
• The parent/guardian must request that a specific
medication be administered. This is done through
the completion of the top of “Parent/Guardian
Request for Administration of Medication,” Form
MPS MED 2A. Be sure all information is completed.
The parent/guardian must sign and date the form.
The designated primary medication team member
must also sign and date the form.
RECEIPT OF MEDICATION LOG
(Forms MPS MED 2A & 2B)
• The receipt of medication must be logged any time it is received. This
can only be done by a primary mediation team member. Initial receipt
of the medication will be logged at the bottom of the “Receipt of
Medication Log,” Form MPS MED 2A and continue to be logged on this
form and Form MPS MED 2B. You must use a separate form for each
medication a student administered at school. Each time medication is
received you must complete the information required by the forms.
Both you and the parent/guardian must sign off on the date medication
was received, total number of pills or amount of liquid medication
received, the date the prescription was filled, and the date the
prescription expires.
• See form MED 2B
VII.
MEDICATION ADMINISTRATION LOG (Form MPS MED
03)
• A record must be kept of each time that a student is
administered medication. This must be done by a primary
medication team member during the course of the school
day or a secondary team member if the student is
administered medication while attending a school activity
away from the school.
• Medication administration must be logged on the
“Medication Administration Log,” Form MPS MED 03 at the
time it is administered.
• Complete the log as follows:
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A separate Medication Administration Log must be kept on each medication administered
to the student.
The beginning pill count is the number of pills that you have on the first day of the month,
prior to administering any medication.
If it is a liquid medication, this would be the approximate amount contained in the bottle
(report by liquid measure).
Enter the time(s) that he student is to receive medication, per prescription label.
Initial under the day of the month that you administered the medication.
Enter the remaining pill count after you have administered medication.
When additional medication is received during the month, report the total
amount of medication the student now has at school on that specific date, after you have
administered the medication. Form MPS MED 2A or 2B will reflect why there is an increase
in your daily count.
If student does not receive medication on a specific date, utilize the codes listed under the
daily log to indicate why the medication was not administered.
If there is an incident involving an error in the administering the medication, you must
indicate I, immediately inform your building principal, and completion of Form MPSMED 06
is required.
At the bottom of the page. all medication team members who have administered
medication during the month must sign both their name and the initials utilized on the log.
WEEKLY CALL LIST (Form MPS MED 04)
• Each building must maintain a weekly list that
reflects each student who is to have medication
administered at school. This requirement is met by
utilizing the “Weekly Call List,” Form MPS MED 04.
The purpose of the list is to daily check and
document, as students are given their medication,
to insure that all students requiring medication
have had it administered. Be sure to number your
page(s). See Form MPS MED 04. This is a confidential list and
should be kept separate from individual student medication records because it
contains more than one student’s name.
CONFIDENTIAL MEDICATION RECORD (Form MPS MED
05)
• Each building must keep a current master list of
students who are administered medication at
school. This list must remain in the principal’s office
at all times for confidentiality purposes and
systematic review. The list must include each
student’s name, their homeroom teacher, the name
of medication, and the dosage. This requirement is
met by utilizing the “Confidential Mediation
Record,” MPS MED Form 5.
MEDICATION ADMINISTRATION ERROR INCIDENT FORM
(Form MPS MED 06)
• The “Medication Administration Error Incident Form,” Form MPS MED
06, is to be completed when a medication error has taken place. The
following are examples of medication errors:
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– Failure to administer prescribed medication.
– Administering the wrong dosage of prescribed medication.
– Administering medication to the wrong student.
– Daily pill count is not consistent with previous day’s count.
– Spillage of liquid medication or loss/damage to other medication.
MEDICATION TEAM CHECK LIST (Form MPS MED 07)
• The “Medication Team Check List,” Form MPS
MED 07, is provided as an assistance to those
giving medication. It walks you through each
step of medication administration. Although
it not required to be filled out each time you
administer medication, it would be very
useful to have as a visual aid when you are
doing so. See next page:
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Muskogee Public Schools, District I-20
Medication Team Check List
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The rest of the form gives you a valuable step-by-step guide to follow in administering medications.
Please utilize it for your safety and the safety of the student, especially if you are new to this procedure.
Know the “Five Rights” for administering medication. Ask yourself, do I . . .
Have the RIGHT STUDENT?
Have the RIGHT MEDICATION?
Have the RIGHT DOSAGE?
Have the RIGHT TIME?
Have the RIGHT ROUTE?
PARENT CONSENT FOR SELF-ADMINISTRATION OF MEDICATION
(Form MPS MED 8A)
• Oklahoma State Law and Muskogee Public Schools Board
Policy allows for self-administration of inhaled asthma
medication by students. The parent/guardian of the student
must authorize, in writing, the student’s self-administration
of the medication. The “Parent Consent for SelfAdministering of Medication,” Form MPS MED 8A, must be
on completed and file in the principal’s office. In addition,
completion of MPS MED 8B, MPS MED 8C, and an
emergency supply of the student’s medication to be
administered must be submitted in compliance with the
requirements of filled prescriptive medication in sections I.
through IX. of these procedures .
TREATING PHYSICIAN’S STATEMENT (Form
MPS MED 8B)
• The parent/guardian of the student who will be
self-administering medication must provide the
district with a written statement from the treating
physician which states that the student has asthma
and is capable of, and has been instructed in the
proper method of, the self-administering of
medication. The “Treating Physician’s Statement,”
Form MPS MED 8B, must be completed and on file
in the principal’s office before the student can be
approved for the self-administering of medication.
NON-LIABILITY STATEMENT (Form MPS MED 8C)
• The parent/guardian of the student who will
be self-administering medication must
complete the “Non-Liability Statement,”
Form MPS MED 8C. This form is to be kept
on file in the principal’s office with MPS MED
Forms 8A & 8B.
• You have now completed the Medications
Training. Please click on the link to take the
Medications Quiz.
• When you have completed the quiz, print off
your score report sheet and mail it to the
Professional Development Office.
Thank you for your time and cooperation in this
important training.