Transcript AcuDose Medicine Cabinet - Vanderbilt University Medical Center

AcuDose Medicine
Cabinet
Introducing AcuDose
AcuDose Features:
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Biometric Technology- finger print technology for faster
secure access
Scanning of medication prior to filling/refilling the
medication cabinet
Better communication between pharmacy and nursing
1. Out of Stock notification
2. Refill request
Large print text
Able to view order on cabinet
Allergy alerts show on screen
AcuDose Login :
AcuDose ID
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Transitioning to a Universal Sign on
New Employees use VUNET ID
Initial PW is abc123. New password required
Faster secure finger print technology
After 2 fingerprint attempt will default to log in screen
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Establishing
Biometric Access
AKA Fingerprint Access
Open your hand and
place the top joint of
your finger on the blue
line of the sensor. Be
sure to place your finger
tip on the top of the
sensor
Press your finger slightly
on the sensor and slide
your hand at a constant
speed toward your body.
Dispense Tab Features
•Patient selection
•Medication dispensing
•Patient Information including
allergy alerts
•Admit patient for medication
administration quickly
Order Detail Review Screen
Allows you to review order specifics prior to removing from cabinet
•Order #
•Name of Medication
•Amount ordered
•Medication ordered by
3 Alert Notifications
x
Allergy Alert
Caution Warning
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Informational Alert
Able to Sort Medications by Category
Quick Access to medications sort by category:
PRN
STAT/Now
Scheduled
Used for Profile Dispense Medications
Administration of a Medication
•Select patient
•Choose Profile or Inventory
Dispense
•Choose Medication
•Enter Quantity to be
Dispensed
• Must count AFTER removal
of medication
Green=non-narcotic count
Just an eyeball count
Red = narcotic count
Physical/Hands on
Count required
Notifying Pharmacy of Refill & Out of Stock
needs
Notify pharmacy of Refill
request
Level Low
Notify pharmacy Out Of
Stock
No Medication in
pocket
Both will go to pharmacist
cue
Wasting of Medications
2 Ways to Waste medications
•Able to waste from Dispense medication screen with
administration of medication
•Able to waste from Return Tab after dispensing
medication
Dispense Tab
Return Tab
Document Reason for Waste
Returning Medications
1. Select Patient
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Steps to returning medications
1. Select Patient
2. Select medication
3. Choose Return
4. Enter quantity to return
5. Count AFTER returning
Resolving A
Discrepancy
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Choose Discrepancy
Choose Discrepancy
to be resolved
Click Resolve
Choose discrepancy
If required have
witness use “user id &
password or bio id”
Choose or type in
reason for discrepancy
Select responsible
person (optional not
required)
Choose Finished
Manually Admitted Patients Update
Mandatory
Last & First Name
Duck, Daffy
13 digit Account/Case Number
12 digits with a “0” in front
If it is known.
AcuDose will auto populate a
patient id if
Case # is not known
Two places to find the patients account/case #
1. Top of WIZ order Screen
2. Patient ID band
ANGEL ZTRAINSSS6N
MR # 50000967
ATTN: Minnie Mouse
ACCT 55000410937
Example: of a account/case number12 digits add a “0”in front
Patient Specific Drawer Access
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9999
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Steps to Correct if Access is
Accidently “zeroed” out
Med Management tab
Custom inventory
Generic tab
* patient specific drawer
Enter 9999
Display: will cause discrepancy
press ok & continue
Cancel & Log Out
Access to patient specific drawer
will be returned
This number should never be “0”
Generating Narcotic
Discrepancy Reports
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Controlled substance
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Choose Admin Tab
Choose Reports
Choose Med Mgt
Choose Controlled Substance
Click generate
Enter date range if known
Scroll down to “medications
Select dropdown and start typing
name of medication (Generic or
Brand)
Select destination “default printer” to
generate report ( will go to critical
printer), may also view on screen
Touch “OK” button
AcuDose Important Reminders
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MUST Count narcotics AFTER Removal
from draw
Eyeball count of all non-narcotic count
AFTER removal of medication from pocket
Biometrics (Fingerprint ID):
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You can not fingerprint yourself
Forgot your ACUDOSE password
Call the HELPDESK
3-HELP or 3-4357
Reminder:
Bio-ID (fingerprint scans) are to be reset on the unit
by another Nurse or a Charge Nurse.
This is not reset thru the Help Desk.