Transcript Tier I Student Organization Risk Management Training

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Center for Student Development
Student Union, Room 110
Phone (940) 898-3626
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Photo: Einar, Pioneer Women in Sculpture
As a representative, you are
responsible for presenting the
information in this Risk Management
Training to your organization
Risk Management: the process of
advising organizations of the
potential and perceived risks involved
in their activities
Texas Woman’s University is required to
comply with the Texas Education Code.
Texas Education Code, Section 51.9361,
requires that TWU provide annual training to
organizations determined to benefit from
risk management training.
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Physical – injury, emergencies, death, hazing, sexual assault, alcohol
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Emotional – hazing, sexual assault, accessibility, discrimination
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Financial – money handling, fundraising, budgets
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Reputational –individual students, the organization, and TWU
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Facilities – fire safety, crowd control, driving, safety & security
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Other potential harm –violating the law or University policy
Alcohol & Illegal Drugs
 Hazing
 Sexual Misconduct
Behavior: on and off campus
 Fire & Safety Issues
Accessibility & Nondiscrimination
 Student Travel
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The use of illegal drugs is prohibited on
Texas Woman’s University property.
Such use is subject to penalties
including suspension from attendance
or enrollment at TWU.
 1,800
students between 18-24 die each year from
alcohol related injuries.
 599,000
students between 18-24 are injured each
year because of alcohol related activities.
 About
25% of students report academic problems
associated with drinking.
http://www.collegedrinkingprevention.gov/StatsSummaries/snapshot.aspx
911 Lifeline Legislation
In Texas, a person under 21 won't be charged by the
police for possessing or consuming alcohol if the
person calls 911 because someone might have
alcohol poisoning.
Applies only if you:
 Are the first person to call for medical assistance
 Remain on the scene until medical assistance arrives
 Cooperate with EMS and law enforcement
Chartered Student
Organizations shall not serve,
sell, or consume alcoholic
beverages at any organization
meeting or function on or off
campus.
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Hazing: any activity expected of
someone joining a group that
humiliates, degrades or risks
emotional and/or physical harm,
regardless of the persons
willingness to participate
National statistics indicate:
 More
than half of college students involved
in clubs, teams, and organizations
experience hazing.
 Alcohol
consumption, humiliation, isolation,
sleep-deprivation, and sex acts are hazing
practices common across student groups.
http://www.stophazing.org/hazing-view/
A person commits a hazing offense if they:
• engage in hazing
• solicit, encourage, direct, aid, or attempt to aid in hazing
• recklessly permit hazing to occur
• know of the planning of a hazing incident and fail to report
• know that a hazing incident occurred and fail to report
What are some
examples of hazing?
What are some
examples of hazing?
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Expecting certain items to
always be in possession
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Abductions/kidnappings
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Exposure to extreme cold
or heat without protection
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Sexual stimulations/acts

Expected alcohol
consumption
Ask yourself:
1. Is the activity going to contribute to our moral
development?
2.
Can I defend this activity in a court of law?
3.
Would you want staff, parents, or media to view the
event?
4.
Does the activity require illegal or immoral acts?
5.
Is the act mentally, emotionally, or physically
threatening?
6.
Would you film the activity and show it to an employer?
 Hazing
should not be viewed as a tradition to
pass on to new members
 If
you see or suspect hazing, report it
immediately
 Develop
constructive bonding exercises
instead for your group
How to Report Hazing:
Contact the Greek Life Coordinator
Caisha Jones
Office of Greek Life
Texas Woman’s University
[email protected]
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 Sexual
harassment: unwelcome, sexual or
gender-based verbal, written or physical
conduct
 Sexual
exploitation: a person takes nonconsensual or abusive sexual advantage of
another
 Non-consensual
contact or intercourse
National statistics indicate:
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On average, 1 in 4 women will be victim of sexual assault
during college
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At least 80% of all sexual assaults are committed by an
acquaintance
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48.8% of college women who were victims of attacks that met
the definition of rape did not consider what happened to them
rape
http://nyscasa.org/sites/default/files/factsheets/FS_College.pdf
TWU Sexual Misconduct Policy
 Sexual
Assault is a felony under Texas criminal laws
and will not be tolerated at TWU
 Sexual
harassment and sexual assault may be
subject to prosecution and/or disciplinary action
 TWU
can impose any level of sanction, including
suspension or expulsion
Is this Sexual Misconduct?
A sorority requires
prospective
members to share
stories about
personal sexual
experiences
Is this Sexual Misconduct?
A sorority requires
prospective
members to share
stories about
personal sexual
experiences
YES
Is this Sexual Misconduct?
The vice president
of a student
organization sends
sexually oriented
jokes on the org’s
email listserv
Is this Sexual Misconduct?
The vice president
of a student
organization sends
sexually oriented
jokes on the org’s
email listserv
YES
Is this Sexual Misconduct?
A group of
students ranks
other students’
bodies or sexual
appeal
Is this Sexual Misconduct?
A group of
students ranks
other students’
bodies or sexual
appeal
YES
 Be
a positive bystander. Seek help!
 Plan
events and activities that create an
environment of respect to reduce the risk
of sexual misconduct
 Know
your resources. As student leaders,
other students may seek support from you
Project REV
Jones Hall room 108 & 109
940-898-2744
Department of Public Safety
Hubbard Hall, Lower Level
940-898-2911
Student Health Services
Hubbard Hall, Lower Level
940-898-3826
Denton County
Friends of the Family
Outreach: 940-387-5131
24hr Hotline: 800-572-4031
TWU Counseling Center
West Jones Hall
940-898-3801
You may choose to report anonymously
by visiting the Silent Witness form on the
TWU’s DPS website.
 Reveal
 Do
your identity or remain anonymous
not use this to report crimes in progress or to
request immediate emergency services
Resources & Reporting
 Students
may report sex offenses to TWU DPS
regardless of where the incident occurred
 The
university provides options for students
needing to change academic and/or living
situations after an alleged sexual assault
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Remember you
always represent:
o Yourself
o Your organization
o Texas Woman’s
University
 Be
fully acquainted with TWU regulations
 Respect
the rights and property of others in the
community
 Know
that your conduct reflects not only upon you
but also upon the university and community
members
 Help
maintain a safe environment by reporting
suspicious/inappropriate/dangerous behavior
When planning student
organization events or travel, take
precautions against potentially
damaging behavior.
Have clear expectations of org members written and
signed before travel.
Students often wear Greek letters, student org t-shirts, or
TWU insignias. Remember that their behavior is directly
linked back to the org and university.
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Texas law and TWU Policy
prohibit the possession or use of
firearms, illegal knife, dangerous
weapons, explosives, and/or
dangerous chemicals on campus
Top causes of campus fires:
1. Cooking (hot plates,
microwaves, etc.)
2. Arson
3. Careless smoking
4. Unattended candles
5. Overloaded extension
cords, power strips, &
outlets
http://www.usfa.fema.gov/downloads/pdf/publications/fa_334.pdf
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Make sure the venue can handle expected attendance
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Keep all entrances and exits unobstructed
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Do not obstruct/tamper with smoke detectors or sprinkler
systems
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Do not overload electrical circuits…always use surge
protectors
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Never ignore a fire alarm, even if you think it is “just a drill”
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If you suspect anyone may have any illegal weapons on
campus, report it immediately to DPS or call 911
Always plan out security
needs in advance.
Consider the following:
• Number of attendees
• Potential controversy
(political, religious, etc.)
• Prominence of
speakers/entertainers
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Student organizations are open to
all TWU students regardless of
race, creed, disability, sexual
orientation, age, and/or sex
(National sororities and fraternities are exempt from gender discrimination)
What are some ways that
you can plan an accessible
event?
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Use locations where people with disabilities can
participate without assistance, or with minimal help
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Evaluate bathrooms, parking options, and signs
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Offer materials in alternative formats (Braille, closed
caption, online, large print)
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Ask about format or interpretation needs in event
registration
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Make modifications to physical environments as
needed, such as rearranging furniture
https://www.health.ny.gov/publications/0956/
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Student Travel: any
off-campus travel
planned or sponsored
by student
organizations or its
members as part of
the organization’s
activities
An authorized university
representative (or advisor) is
required to be present at any
activity involving travel or large
events (involving 100+ people)
The following forms are available as a travel resource under
the CSD’s Risk Management tab to be utilized as necessary:
o Student Commitment Contract
o Student Travel Checklist
o Liability Contract
o Student General Travel Contract
o Student Conference Travel Contract
The forms should be kept and filed by the student
organization’s advisor.
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Student Travel Checklist - assists with the planning process
and keeps all required information in one place. This is the
best tool to communicate all of the travel information
between advisors and students.
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Student Commitment Contract - for use at the beginning of
your travel planning process to ensure that all students are
aware of their commitment to travel
All forms are under the CSD’s Risk Management tab
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Liability Contract - used for any off-campus trip/activity in
conjunction with all other applicable forms
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Emergency Contact Form – Filled out prior to travel
departure by all participating students. It is suggested that
you keep a copy of the Emergency Contact Form both with
the traveling group and a university representative on
campus.
All forms are under the CSD’s Risk Management tab

Student General Travel Contract - behavior contract for
general travel (Helping Hands, service events, special
speakers, etc.)

Student Conference Travel Contract - behavior contract for
conferences. Includes stipulation to attend all aspects of
the conference, including pre-conference, on-site, and post
conference meetings, as well as any post conference
evaluations
All forms are under the CSD’s Risk Management tab

For more information on the Student Travel Policy, please
click here.
All forms are under the CSD’s Risk Management tab
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
Step One
List all event activities – be as inclusive as
possible
Step Two
Honestly identify risks associated with each
activity
Step Three
Use the matrices to assess your activities. Tally
the seriousness and probability scores for the
evaluation.
Step Four
Brainstorm methods to manage risks. See if you
can reduce the probability that something will
go wrong.
Adopted from PaperClip Communications: Risk Management for Student Organizations
List Activities Associated
Risks
Driving
Seriousness Probability
Method to
(impact)
(seriousness) Manage Risk
• Weather
• Road Hazards
• Texting while
driving
• Inexperienced
drivers
Adopted from PaperClip Communications: Risk Management for Student Organizations
List Activities Associated
Risks
Seriousness Probability
Method to
(impact)
(seriousness) Manage Risk
Driving
Major
• Weather
Not Likely
• Road Hazards Major
Probable
• Texting while
driving
Major
Probable
• Inexperienced Major
drivers
Probable
Adopted from PaperClip Communications: Risk Management for Student Organizations
Impact
Likeliness
INSIGNIFICANT
MODERATE
MAJOR
CATASTOPHIC
NOT LIKELY
LOW
MEDIUM
MEDIUM
HIGH
PROBABLE
LOW
MEDIUM
HIGH
EXTREME
FREQUENT
MEDIUM
HIGH
HIGH
EXTREME
Adopted from PaperClip Communications: Risk Management for Student Organizations
Impact
Likeliness
INSIGNIFICANT
MODERATE
MAJOR
CATASTOPHIC
NOT LIKELY
LOW
MEDIUM
MEDIUM
HIGH
Weather
PROBABLE
LOW
MEDIUM
HIGH
EXTREME
FREQUENT
MEDIUM
HIGH
HIGH
EXTREME
Adopted from PaperClip Communications: Risk Management for Student Organizations
List Activities Associated
Risks
Seriousness Probability
Method to
(impact)
(seriousness) Manage Risk
Driving
Major
• Weather
Not Likely
• Road Hazards Major
Probable
• Texting while
driving
Major
Probable
• Inexperienced Major
drivers
Probable
Adopted from PaperClip Communications: Risk Management for Student Organizations
Check forecast
for the
duration of trip
Step One
List all event activities – be as inclusive as
possible
Step Two
Honestly identify risks associated with each
activity
Step Three
Use the matrices to assess your activities. Tally
the seriousness and probability scores for the
evaluation.
Step Four
Brainstorm methods to manage risks. See if you
can reduce the probability that something will
go wrong.
Adopted from PaperClip Communications: Risk Management for Student Organizations
 You’re
responsible for training your
student org on risk management within
30 days
A
shortened presentation, as well as the
handouts, is on the CSD website under
the “risk management” tab
 Want
tips on how to better present this
info to your group? Just ask!
Every student organization must annually adopt a risk
management policy. This policy must be on file with the
CSD by November 1st. Each student org has the option to:
Adopt the risk management policy developed by the CSD
OR
Adopt a risk management policy required by an
associated national organization. The policy must still
address all high risk issues.
A strong risk management policy should include the
following:
 Risk Control (travel, personal liability, health, insurance)
 Alcohol & Illegal Drugs
 Hazing
 Sexual Misconduct
 Fire & Safety Issues
 Behavior: on and off campus
 Accessibility & Nondiscrimination
 Student Travel
The authorized representatives of the organization
must annually distribute a copy of the adopted policy to
every member or prospective member of the
organization.
Distribution should be completed by November 1st.
In addition to in-person distribution, it is also suggested
that you distribute the Risk Management Policy through
the organization’s email listserv, or posting it on your
website, Facebook or other publicly available sites.
Component
Due Dates for Fall Groups
Complete & turn in Tier II Organization Petition
Complete student in-person or online Student
Organization Risk Management Training
Complete advisor online Risk Management
Education Training Module
January 30th
February 27th
(one-time only)
Adopt & submit to CSD a Risk Management
Organization Policy
February 27th
Distribute copy of Risk Management Organization
Policy to every member /prospective member
February 27th
Conduct organization-wide Risk Management
training
February 27th
Complete & turn-in Risk Management Form
February 27th
Caisha Jones
Greek Life Coordinator
[email protected]
Garrett Isom
Leadership Development Coordinator
[email protected]
Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas
Arlington, and University of Texas Dallas risk management presentations