Transcript CHIN meeting_20mar14x

CHIN Meeting
Houston, 20 March 2014
Participants:
• Anton Ibrahim, Bambang G, Caroline Silka
© 2013 Chevron
Agenda
 Review last action items
 Charter – expand welcoming committee
 CHIN program
 Issues/concerns
© 2013 Chevron
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Last Action Items
Action Item
PIC
Status
Share information about CHIN to IBU HR (Dwiana
PS). The objective is to include CHIN information
as part of pre-assignment package. Informasi
yang diberikan: email address, contact person.
Bambang S /
Carlo
Open
Develop a process to get early information from
IEDP-Houston (Rhonda Haskins) on upcoming
assignment in Houston for CDA.
Bambang S
Closed
Develop a workflow to register into CHIN
sharepoint for new assignee in Houston.
Dimas
Closed
Assess if we can create a CHIN email distribution
list from sharepoint. Not feasible.
Dimas
Cancelled
Survival kit for new assignee in Houston. Change
Silka
with holding several communication forums to help
IBU employees in various aspects.
Done
Evaluate if we can reduce monthly due to keep
supporting CHIN program.
Closed (keep
$20/month)
© 2013 Chevron
Anton
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New Charter
Ketua
Carlo Wisnu
(IBU Tech
Coordinator)
Treasurer
Rony Ardiansyah
SMO
Yordi
Nugrahadi
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Welcoming
Committee
Silka
Sharepoint
Dimas
Dwihananto
JKO
Sinchia Dewi
KLO
Silka
Logistics
Iwan Aryawan
/ Marcello
L&D
(Communication
Forum)
Incumbent: Silka
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Roles & Responsibilities
Roles
Responsibilities
Ketua
• Coordinate with IBU HR and PDR to obtain early information of
new assignee in Houston
• Maintain relationship and communication with partners e.g. KJRI,
AEN
• Assign chairman for CHIN Gathering
• Provide farewell gift for returning assignment
Bendahara
• Manages CHIN financial balance
• Send out a monthly CHIN financial report to all members
• Execute the reimbursement
Welcoming Committee
• Coordinate welcoming new assignee in Houston
• Send out the “request for information” form prior to arrival
• Appoint the welcoming family
Database
• Maintain CHIN sharepoint
• Update CHIN member list
• Provides sharepoint assess to every CHIN member
Logistics
• Maintaining and tracking CHIN assets
L&D
• Facilitate CHIN communication forum
• Identify topics and engage the speakers
• Document the lessons learned and best practices
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CHIN Program 2014
 CHIN Family Gathering (Spring)
 CHIN Family Gathering (Fall)
 AEN Heritage Festival
 KJRI events (Bazaar, Independence Day, Religious days, etc)
 Communication forums
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Issues/Concerns
 R&R Relocator – what is the roles and responsibilities of
relocator, what is the “minimum” assistance that should be
provided to assignee (IWA, CDA).
 Regenerasi panitia Gathering, komite CHIN, dan kegiatan
lainnya.
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