Transcript Developing Effective Presentations - CLU-IN

Developing Effective
Presentations
Katy Miley, R7 OSC
16th Annual OSC Readiness Training Program
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www.trainex.org/osc2013
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Effective Communication Points
 Practice listening skills
 Know your information
 Do your research
 Know your communication objectives
 Outline your goals
 Know your audience
 Speak to their interests
 Know your message
 Format information and goals for target audience
 Know your communication techniques
 PPT, Handouts, Flip Charts, Fact Sheets
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
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Pertinent Information
 Do your research
 Understand past site history
 Discuss current activities
 Prepare simple data tools
• Graphs
• Charts
 Correlate statistics with real world examples to
give perspective
 Organize your information
 Chronological, spatial, causal, problem/solution,
topical
 Use pictures
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
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Communication Objectives
 Develop a mission statement for your
communication objectives
 Tailor your presentation to your objectives
 What do you want the audience to do?
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Understand
Mobilize
Appreciate
Choose
 “If you don’t know what you want to achieve
in your presentation your audience never
will.” - Harvey Diamond
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
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Speak to your Audience
 Research your community information
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Population demographics
Local politics and area history
Educational backgrounds
Audience agenda
Personal values
 Understand community concerns
 Environmental
 Health based
 Financial
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
4
Handling Contentious Issues
 Keep a consistent message
 Say what you know
 Anticipate difficult questions
 Be honest about what you don’t know
 If you offer to follow up…do so
• Referral to other resources or staff
• Web postings
• Emails
 Build trust
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
5
Communication Techniques
 Power Point
 Useful to organize your message
 Minimize information on each screen
 Avoid paragraphs and long sentences
• Only list key points
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Avoid animation and sounds
Avoid reading from the slides
Use pictures and color
Use big type/clear font
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
6
Communication Techniques
 Flip Charts
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Useful to record audience input
Write neatly/write big
No light colored markers
Pause speaking to write, or use a volunteer
Use handouts instead of flip charts for extensive
information
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
7
Communication Techniques
 Handouts
 Useful for take-home message
 Provide pertinent handouts as you proceed
• Timing is everything
 Number your handouts
 Direct audience to specific info as needed
 EPA fact sheets can be useful handouts
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
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Presentation Tips-Structure
 Presentation structure matters
 Build a strong open and close
 Tell a cohesive story
 Use functional building blocks
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Case studies
Statistics
Illustrations/pictures
Props
Analogies
16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
9
Presentation Tips-Delivery
 Practice out loud
 Collect and use your own stories and
anecdotes
 Give real examples for perspective
 Details make the difference
 Don’t apologize
 Study other speakers
 Be conversational
 Audiences respond to a good story
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
10
Presentation Tips-Comfort Zone
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Fear of public speaking is normal
You know your site best
Prepare and practice
Consider body language
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Eye contact is important
Don’t fiddle
Don’t hide behind the podium
Slow down
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
11
Quotes
 “The human brain starts working the moment
you are born and never stops until you stand
up to speak in public.” ~ George Jessel
 The best way to sound like you know what
you're talking about is to know what you're
talking about. ~Author Unknown
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16th Annual OSC Readiness Training Program

www.trainex.org/osc2013
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