Transcript Presentation Best Practices

Overview of Presentation
Design Best Practices
Created by Rick Rava
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Handout - Design - Presentation Best Practices.ppt
4/11/2017
What is Groupware?

Technology that enables:


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
Teamwork
Synchronous or asynchronous communication
Working from local or remote locations
Normally includes the following technologies:





Communication / EMail
Programming / Custom Application Development
Workflow / Business Rules
Web
Security
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What is Groupware?
Is it WebMail?
 Is it AOL Instant Messenger?
 Is it WebCT Discussion Forums?

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Ask the CEO
Improving a Company’s Communication
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Handout - Design - Presentation Best Practices.ppt
4/11/2017
Why?


To Improve Teamwork
& Communication
Feedback Will to Used
to Improve Service to
Patients, Families, and
Employees
Technicians
Engineers
Researchers
Improved
Services
Clerical
Staff
Physicians
Nurses
Handout - Design - Presentation Best Practices.ppt
Educators
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Manual Process

Let’s examine how the process would
work without any technology!
Ask The CEO Suggestion Box
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Manual Process

Questions
What problems did the employee
uncover?
 What did the CEO notice?
 What obstacles did the Vice President
uncover?

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How Does the Technology
Solution Work?

Overview
Employee
Reads Response
Employee
Reads Posts
Proofed &
Posted by
Communication
Manager
Routed to
Sr. Staff for
Review
What Happens
Behind the
Scene
Employee
Sees
This
Routed to CEO
For Completion
Employee
Asks Question
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How Does the Technology
Solution Work?

Security
Groupware Secures
Information to
Authorized
Personnel
CEO Answers
the question
Employee
Can Only See the Response
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How Does it Work? The Details…
Employee Posts Question
Question
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How Does it Work? The Details…
Administrative Assistant Routes the
Question to the most Appropriate Sr.
Staff Person
Question
Route to
Sr. Staff
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How Does it Work? The Details…
Sr. Staff Researches
Ideas & Routes to
CEO
Question
Route to
Sr. Staff
Sr. Staff
Ideas
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How Does it Work? The Details…
CEO Reviews &
Writes Response
Question
Route to
Sr. Staff
Sr. Staff
Ideas
CEO
Response
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How Does it Work? The Details…
Question
Communication
Manager Reviews
& Posts
Route to
Sr. Staff
Sr. Staff
Ideas
CEO
Response
Approval
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How Does it Work? The Details…
Question
Route to
Sr. Staff
Employees
Read
Answer
Sr. Staff
Ideas
Groupware Enables
Workflow That
Can be Sequential or
Random
CEO
Response
Approval
Answer
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Ask The CEO Demo

Employee starts up Ask The CEO from Company
Intranet
Groupware Enables
Web Based
Solutions
What is an Intranet?
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Ask The CEO Demo

Employee Asks Question
Groupware Enables
Customized
Application
Development
Joint Strategic Plan
Why is the Joint Strategic Plan between GHS
and the Guthrie Clinic so important?
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Ask The CEO Demo

Administrative Assistant Routes Question & Sr. Staff
Person Receives Email
Groupware Aids
In the Processing
of Work
(reminders)
Guthrie Notes
Server
Sr. Staff Member
What is a doc link?
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Ask The CEO Demo

Sr. Staff Enters Their Ideas and Forwards it
to CEO or other Sr. Staff Member
Subject:
Strategic Plan
Groupware Allows
All Members of Sr.
Staff and the CEO
To Collaborate on
All Posts
Question:
Why is the joint strategic plan between GHS and the
Guthrie Clinic so important?
Response:
Both organizations must plan together…
Reviewed by: anonymous; administrative assistant
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Ask The CEO Demo

CEO Reviews Ideas and Creates Response
& Forwards to Manager of Communications
Subject:
Strategic Plan
Question:
Why is the joint strategic plan between GHS and the Guthrie Clinic so important?
Response:
I am convinced, as so are the rest of our leadership, that these two organizations
Reviewed by: anonymous; administrative assistant; sr. staff member, ceo
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Ask The CEO Demo

Manager of Communications Reviews and
Posts to Intranet for Employees to View
Groupware Ensures
Proper Approval
Subject:
Strategic Plan
Question:
Why is the joint strategic plan between GHS and the Guthrie Clinic so important?
Response:
I am convinced, as so are the rest of our leadership, that these two organizations
Approved?
Yes
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What are the Results?
Improved Communication
 Fast Turnaround on Questions
 Elimination of Paper Bottlenecks
 Accountability
 More Suggestions and Improvements are
Implemented to Improve Service to
Patients, Customers, and Employees

Besides using this solution with CEO’s, where else could this solution be applied?
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What are the Results?

Latest Trends
Ask The CEO Hits Per Day
15000
10000
5000
2002-2004
0
Sep Nov Jan Mar May Jul Sep Nov Jan
Statistics provided by Deb Twigg, Guthrie Web Administrator
2002-2004
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Presentation Best Practices
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Handout - Design - Presentation Best Practices.ppt
4/11/2017
Notice anything about the graphic?
Ask the CEO
Improving a Company’s Communication
Customized
Graphics
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Handout - Design - Presentation Best Practices.ppt
4/11/2017
What is Groupware?
Is it Email?
 Is it WebCT Discussion Forums?
 Is it AOL Instant Messenger?

Bulleted
Builds
Why use bulleted
builds?
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Why?


To Improve Teamwork & Communication
Feedback Will to Used to Improve Service to
Patients, Families, and Employees
Technicians
Engineers
Researchers
Illustrative
Diagram
Improved
Services
Clerical
Staff
Physicians
Nurses
Educators
Handout - Design - Presentation Best Practices.ppt
Why diagrams?
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How Does it Work?
Proofed &
Posted by
Communication
Manager
Can you
Read This?
Employee
Reads Response
Employee
Reads Posts
Routed to
Sr. Staff for
Review
What Happens
Behind the
Scene
Employee
Sees
This
Routed to CEO
For Completion
Employee
Asks Question
Color Triad
Handout - Design - Presentation Best Practices.ppt
What color
combinations do you
dislike?
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How Does it Work?
Answer the question
Employee
Can Only See the Response
Employee
Can Only See the Response
Layout
Inclusion
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How Does it Work? The Details…
Much less contrast and impact
With the same color!
Question
Route to
Sr. Staff
Employees
Read
Answer
Sr. Staff
Ideas
Color
Emphasis
CEO
Response
Approval
Answer
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How Does it Work? The Details…
Sr. Staff Researches Ideas &
Routes to CEO
Question
How is this
accomplished? (slide
11)
Route to
Sr. Staff
Sr. Staff
Ideas
Process Diagrams:
Animation / Builds
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Ask The CEO Demo

Manager of Communications Reviews and
Posts to Intranet for Employees to View
Screen Shots
Almost Live!
Subject:
Strategic Plan
Question:
Why is the joint strategic plan between GHS and the Guthrie Clinic so important?
Response:
I am convinced, as so are the rest of our leadership, that these two organizations
must work together rather than separately. It is so fundamental to our combined
success that I would even say that to not do so would hurt our organizations.
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What are the Results?

Latest Trends
Ask The CEO Hits Per Day
Charts
15000
10000
5000
2002-2004
0
Sep Nov Jan Mar May Jul Sep Nov Jan
Statistics provided by Deb Twigg, Guthrie Web Administrator
2002-2004
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Summary
The following lend to good presentation media design:
 Contrast of color, size, layout
 Progressive builds of words and graphic objects
 Charts, diagrams, and illustrations
 Screen captures “almost live”
 Successful use of color combinations give
presentations “zip”
 Interaction (questions & activities) – “focus on the
audience”
 Message – “focus on the purpose”
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Some Additional Items to
Consider
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Some Additional Items to
Consider
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Some Additional Items to
Consider
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Thank You!
:-)
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