Transcript CEVE322Prospect - The Connexions Project

Prospect Report and Presentation
Used in CEVE 322
Engineering Economics and
Project Management
Prospect Presentation Situation
• Standard situation: a regular meeting to determine
what investment proposals (“prospects”) to approve
• Committee hears these routinely
• Communication involved: written prospect report to
committee, handout, PPT, and presentation
• Person who prepared the prospect report distributes
the handout, gives the presentation, answers
questions, provides additional details
Similarities in Structure
• Report, presentation, and handout structured
in the same way
– Summary
– Discussion
• Decision process drives what is presented
• “Front matter” of headings conveys
situational information
Audience Expects
TWO-PART STRUCTURE
Summary
Briefly: Situation, problem/task, importance, your
responsibilities, your actions, conclusions, recommendations
Discussion
Organized to answer questions: Explains background,
analyzes problem, proposes solutions, expresses conclusion
in detail (perhaps with implementation details, etc.)
Written Prospect Report
Answers the question, “Should the company invest in a prospect?”
• Summary
• Discussion
– Opportunity: describes “prospect” such as
power plant, oil field, refinery, gas field in current
economic situation
– Interpretation of options, figures
– Detailed recommendations
– Appendices and figures
Getting to the Point
• Go to “bottom-line” unless controversial
• State main point for audience that wants
“big picture”
• Give “MUST KNOW” points to support
decision
Cover in Discussion
• Models developed and used for the analysis
– deterministic
– probabilistic
• Sensitivity chart ranking key input
parameters
• Bases for the choices in input distributions
• Graphical and statistical descriptions of
outputs
Information at Your Fingertips
• Capture key information on your project
electronically, available if necessary
• Prepare extra tables or graphs in
PowerPoint to answer audience’s “Yes, but .
. . “ objections
• Use as appendices or as follow-up slides
Handout for Talk
• Summary of main points
• Key figures
• List of assumptions related to model
• Contact information
Criteria for Prospect Reports,
Presentations
• Accessibility
• Comprehensibility
• Usability
• Interpersonal /
Intercultural
Effectiveness
• Routine format helps
audience find info
• Familiarity allows
minimal explanation,
focus on specific info
• Known criteria imply
required info
• Detailed knowledge
key to personal trust
Lead through Excellence
in Engineering Communication
More resources are available for you
•
under “Engineering Communication” at
Connexions at http://cnx.org
•
at the Cain Project site at
http://www.owlnet.rice.edu/~cainproj
•
in your course Communication Folder in
OWLSPACE