Transcript Presenting+information[1]

Manage budgets and financial plans
Presenting information
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Presenting information
Presenting information to a group or even an individual can
be one of the hardest tasks facing a manager. After all the
hard work of collecting, collating and analysing data you
now need to present it a way that appeals to the audience.
To get support for what you are presenting will depend on
your ability to present the findings, conclusions and
recommendations clearly and in a positive manner.
Managers are often inundated with information, much of
which is dull and incomplete, but the way it is presented
can have immediate results. On the other hand the
information that is interesting and complete can have
limited results if it is poorly written. Communication is thus
a vital skill.
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Selecting the right method of communication
The more effective and frequent the flow of
communication is in your workplace, the more motivated
your team will be — and this will mean fewer problems to
resolve and less discontent.
Making sure your communication is effective and frequent
will also build the relationships necessary to establish open
communication between team members and management.
So, how you send your communication is critical to how
effective the communication will be. In some cases, you
may need to send your message in a number of different
ways to ensure that the message is received.
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Sending information to your team and management
When communicating or sending information to your team or
management, you need to make a decision about the form of the
communication and the channel that will be used.
Here are some useful questions to ask before you send the information:
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Who am I sending this information to?
How many people need to receive the message?
What is the purpose of the communication?
Will it need to be informal or formal?
How much information needs to be conveyed?
Is there a need for feedback?
Does it need to be confidential?
Is substantiation or documentation required?
How quickly is the information required?
What are the costs involved in sending the information?
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So how does this apply to finance ?
As a manager you will be confronted with information that will suggest that action needs to
be taken. Your analytical problem solving skills will determine the course of action required
and you may need to:
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seek additional information to verify what has been identified
take corrective action on positive or negative trends
implement new methods
do nothing.
It may be taking corrective action about a downward trend in sales or an upward trend in
expenses. At times you will be called to explain why these trends have occurred and what
you are going to do about them. What has been discussed so far cover some of the skills that
will help you deal with people at all levels within the organisation.
We know that having accessible, accurate and timely information is imperative to make
effective decisions.
When taking corrective action you may need to implement changes. How successful these
changes will be depends to a large extent on how well you communicate those changes to
the people affected.
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So how does this apply to finance ?
As a manager you will be confronted with information that will suggest that action needs to
be taken. Your analytical problem solving skills will determine the course of action required
and you may need to:
–
–
–
–
seek additional information to verify what has been identified
take corrective action on positive or negative trends
implement new methods
do nothing.
It may be taking corrective action about a downward trend in sales or an upward trend in
expenses. At times you will be called to explain why these trends have occurred and what
you are going to do about them. What has been discussed so far cover some of the skills that
will help you deal with people at all levels within the organisation.
We know that having accessible, accurate and timely information is imperative to make
effective decisions.
When taking corrective action you may need to implement changes. How successful these
changes will be depends to a large extent on how well you communicate those changes to
the people affected.
4/3/2016
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