Transcript Collaborating in Office XP

Collaborating
in Office XP
www.triadconsulting.com
Collaboration
Doing together
what cannot be done
alone.
Collaboration
…an exciting process where partners
with diverse broad interests and
expertise combine that expertise to
focus on a specific common challenge or
project.
Collaboration
is a process to reach goals that
cannot be achieved acting singly (or,
at a minimum, cannot be reached
efficiently). As a process,
collaboration is a means to an end,
not an end in itself. The desired end
is more comprehensive and
appropriate services that improve …
outcomes.
- Carl Bruner
Collaboration
Steps to Success
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Involve all key players so that collaborative
decisions and activities receive widespread
support and recognition.
Ensure that the leadership is visionary, is
willing to take risks, and facilitates change
rather than directs it.
Establish a shared vision of how the
collaboration should progress and of the
expected outcomes.
Collaboration
Steps to Success
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Build ownership at all levels.
Commitment to change must be
mobilized at all organizational levels.
Establish communication and decisionmaking processes that accept
disagreement among actors as part of
the process and establish ways to
address conflict constructively.
Collaboration
Steps to Success
Institutionalize change by encouraging
partners to include collaborative goals in
their own institutional mandates and by
earmarking funds to carry out
collaborative activities.
Finally - and perhaps most importantly remember that change begins with
individuals, not institutions.
Collaboration is "the process of shared
creation: two or more individuals with
complementary skills interacting to
create a shared understanding that
none had previously possessed or
could have come to on their own”.
-Michael
Schrage
Shared Spaces as Collaborative Tools
Working Across Time and Space:
Collaborating in Office XP
Gini Courter
Annette Marquis
TRIAD Consulting
Collaborating in Office XP
Document development
 Communication
 Publication
 Web Collaboration
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Document Development in
Microsoft Word
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Reviewing tools
Versions
Comments
Tracking changes
Document Development in
Microsoft Excel
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Reviewing tools
Comments
Tracking changes
Shared workbooks
Document Development in
Microsoft PowerPoint
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Reviewing tools
Comments
Communication in Word,
Excel, and PowerPoint
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Send To
Send for Review
Document routing
Hyperlinks
Communication in Outlook
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E-mail rules
Signatures
Delivery and Read Receipts
Message Recall
Communication in Outlook
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Scheduling
Mobile solutions supported by XP
– E-mail
– PDAs (Personal Digital Assistants)
Going Mobile in Outlook
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Email solutions supported by Outlook
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To an i-phone: 10 digit number @ provider
– For example: [email protected]
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To a RIM device (Blackberri)
– User email automatically routed to device
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PDAs (Personal Digital Assistants)
Palm OS: Palm and Handspring
 Windows CE: Compaq iPaq, HP Journada
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Word Web Publishing
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Web Page Wizards
Batch HTML conversion
Excel Web Publishing
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Static pages (Internet)
– Save As Web Page > Save
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Dynamic pages (Intranet)
– Save As Web Page > Publish
PowerPoint Web Publishing
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Saving presentations for the web
Online Broadcast
Outlook Publishing
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Public folders
– Discussion lists
– Idea folders
– Shared contacts
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Can be used as Word Merge data
– Shared calendar
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Use for corporate or department events
Web Collaboration
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Instant Messaging
Net Meeting
Online Document Collaboration
SharePoint Team Services
Other Tools
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Adobe Acrobat – create downloadable,
attachable PDF files that are printable,
but not (easily) editable
– Invoices
– Brochures
– Registration forms
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Microsoft FrontPage – Web publishing
and management software, integrates
with Microsoft Office
¿Questions?
About the Presenters
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Gini Courter and Annette Marquis are
partners at TRIAD Consulting, a
collaboration solutions and training company
located actually in Michigan and virtually
everywhere.
For more information, visit
www.triadconsulting.com
For IAAP materials, specify
www.triadconsulting.com/events/iaap.htm