Transcript ITS Integrator V1: HR & Leave iEnabler - IT Home

Double click on the Internet Explorer Icon on
your Desktop. This should take you to the
Polytechnic of Namibia Intranet Home site or
Click on this link.
http://mail.polytechnic.edu.na:8080
Click on ITS Links
Select Personnel from the
Login Screen.
Type in your
Personnel Number
and PIN, then click
on Login
If you forget your PIN:
Type in your Personnel
Number and Click on the
Forget PIN button, your
PIN number will be
emailed to your
Polytechnic email
account.
If you UNSURE of what your
PIN is:
Type in your Personnel Number
and Click on the REQUEST
PIN button, your PIN number
will be emailed to your
Polytechnic email account.
To change Your PIN:
Type in your Personnel Number and
Current PIN, then click on CHANGE
PIN button.
Type in Your NEW FIVE
DIGIT pin, and retype it to
VERIFY, then click on the
CHANGE PIN button to
save your new PIN.
Two options for Personnel iEnabler
system are available:
• Leave Application System
• Personnel Maintenance
Click on the desired option to continue
with your Leave Application or to view
your Personal Details.
Only Leave Types that are linked to
the relevant leave packages as per that
employee type will be displayed.
Choose the relevant Leave Type you
want to apply leave for.
The Annual leave credit entitlement
and current Leave balance, applicable
to the specific leave type that has been
selected is displayed
Also NON-APPROVED leave
applications will also be displayed
Click on “NEW RECORD” to
complete the leave application form
You can use the POPUP Calendar to
choose your start & end dates for your
leave from
 The ‘Start Date’ displays the start of the
leave period,
 The ‘End Date’ displays the end of the
leave period applied for and utilizing the dates
the system will automatically calculate the
number of days (taking Weekends, Public and
Institutional Holidays into account),
 The ‘Number of Days’ reflects the
automatic calculation of the End Date.
 Do not enter anything in the ‘Number of
Days’ box, but the rest of the fields on this
screen must be entered.
•Click on “Save” to submit your form.
 Only future Leave applications may be Cancelled via the Web
Leave System, and then only if the record has not yet been
updated to the employees record in the Standard Leave System
i.e. there is a very small ‘window period’ wherein you may use the
Web to cancel or convert a future application.
 After final Approval of a Leave Application has been granted –
the Leave Application may only be Cancelled by a request to the
HOD/Supervisor and then a official request to the HR Department
to manually cancel the Leave Application.
“CLICK” on the leave record to proceed to the
cancellation screen.
NOTE: A Leave Cancellation Notification will be
send to the HOD/Supervisor and the HR
Department. The Leave Application would then be
stopped. If your leave application does not display
here any more and you want to cancel it, a official
request should be sent to HR Department.
NOTE: The ‘Y’ indicates that the Leave
Application is already Approved up to the
Final Approval Level.
To Cancel this leave application a
Notification is send to the relevant parties
to approve or reject the leave cancellation.
A staff member may at any time access their Personal History of
Leave Records.
• Print screen if a “hard copy” is required.
Click Here to Select from a list of Leave
Types.
Then click on “SEARCH” button to
display the records for your leave type.
Click on any of the Links to view a
detailed record of the Leave you have
taken or a leave adjustment.
Your individual leave record is displayed
on this screen.
Click on the “Back button” to go to
previous screen.
PERSONNEL MAITENANCE
• This option allows a person to VIEW, CORRECT
or UPDATE Basic Biographical Information as
defined by the HR Department
Personnel Biographical Data
• Note that information on this
Page is VIEW ONLY.
• If information is incorrect or
incomplete please contact the HR
Department.
Communication Detail
•Communication detail is displayed on this application,
email addresses, new records may be added. And displayed
records may be changed.
•A list of all communication types that exists for the person
are displayed on the screen.
•To change the data, select the communication type (blue) and
process with the changes.
•Once a new record has been entered or a current record
has been changed click on the “Save” button.
Query Address/Communication Types
•This option allows the user to query all
address and communication types