Transcript Qualities of a good facilitator

Qualities of a good
facilitator
Module 6 session 4
Introduction
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Facilitation by definition is an activity which makes
easy the tasks of others. In order to assist others, it
is essential to have a good understanding of how
information is communicated, so that problems and
questions can be addressed, and solutions found.
From creating an appropriate environment so that
persons of a group can generate ideas, to guiding
them on decisions and conclusions, facilitation
covers many areas.
Facilitation skills
We will now look at four skills that are essential
to the success of a good facilitator These
skills are:
 Questioning
 Listening
 Recognising and using body language
 Using flip charts effectively
Questioning
Developing good questioning skills
asking and answering questions is an essential
part of learning. Because of this, facilitators
must plan their questions and responses
carefully, so as to produce coherent thought,
and aid others in understanding.
Techniques for developing
good questioning skills
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Write the question where all participants can
see.
Formulate questions about one event at a
time
Pause after asking a question to allow time
for reflection
Acknowledge the participants contribution
Questioning techniques
continued…
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Avoid questions that can be answered with a
“yes” or “no”
Encourage other responses
Look for body language, which may indicate
an idea
Avoid questions that put others on the
defensive
Developing good listening
skills
Good listening skills are a key factor to
becoming a good facilitator. In order to be a
productive listener, it is important to conscribe
to the following suggestions:
Listening skills
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Listen to the words being expressed
Present yourself in a manner that
communicates interest and attentiveness, this
helps build a rapport and encourages
interaction
Interact with the participant to make sure they
have an accurate understanding of the
information discussed
Listening skills continued…
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Avoid emotional involvement. If you become
emotionally involved while listening, you may
hear what you want to hear as opposed to
what is actually being said. Remain objective.
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Involve yourself by asking mental questions.
Active listening keeps you attached to the
material. While listening, try and think of what
points the speaker is trying to make.
Recognising & using body
language to communicate
Body language is an important part of communication. Therefore,
understanding body language can assist you in becoming a
better communicator. Recognising messages that are sent
through body language will allow you to become a better sender
and receiver signals. This mode of communication increases the
degree of the perceived psychological closeness, between the
facilitator and their participants. The following are some
examples of basic body language, that convey meaning without
words.
 A nod may indicate understanding or agreement, where as a
frown may indicate confusion or disagreement
Examples of body language
If a facilitator looks at his/her watch while the
participant is speaking the participant may think You
wish I would quit talking
or You’re not listening
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If a Facilitator looks away or does not maintain eye
contact, the participant may think You are not paying
attention to me or
You are bored with my comments and conversation
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It is good practice for facilitators to maintain eye
contact and nod acknowledgement so the participant
knows that you are paying attention to them and their
comments
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Areas of Nonverbal Behaviour
We will now look at 5 areas of nonverbal
communication. They are:
 Eye contact
 Gestures
 Posture and body orientation
 Proximity
 Paralinguistics
Eye contact
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Eye contact, an important channel of
interpersonal communication, helps regulate
the flow of communication, and signals
interest in others. Furthermore, eye contact
with audiences increases the speaker’s
credibility. By making eye contact, you open
the flow of communication, and convey
interest, concern, and credibility
Gestures
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If you fail to gesture while speaking, you
could be perceived as, stiff, or boring. Lively
animated discussions facilitate learning.
Gestures are also good for showing that you
are listening, and engrossed in the
conversation.
Posture and Body Orientation
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You communicate numerous messages by
the way you walk, talk, stand and sit.
Standing erect, but not rigid, and leaning
slightly forward communicates to others that
you are approachable, receptive and friendly.
Interpersonal closeness results from face to
face communication. Speaking with your
back turned away, or looking at the floor or
ceiling should be avoided
Proximity
Cultural norms dictate comfortable interaction
distances, but you should be away of some signals
that indicate you are invading someone’s personal
space. Some of these are:
Rocking
 Tapping
 Gaze aversion
This does not mean that you should stand as far away as
possible. Increasing proximity allows you to make better
eye contact. Be your own judge and do what feels
comfortable.
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Paralinguistics
This area of nonverbal communication includes
vocal elements such as:
 Tone
 Pitch
 Rhythm
 Timbre
 Loudness
 Inflection
Paralinguistics Continued…
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In order to communicate effectively, it is
important to learn how to vary these 5
elements to infuse life into what you are
speaking about. Speaking in a monotone
voice can lead others to lose interest, or find
the subject matter, dull and boring.
Using flip charts effectively
Good use of flip charts will enhance the
participants understanding of the message
that you are trying to get across. Below are a
few tips for using flip charts effectively
 position flip charts where all participants can
easily see.
 Label each sheet for purposes of easy
identification. Letters should be large enough
to be seen from the back of the class
Using flip charts effectively
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Use capital letters for easy reading
Use think letters for easy reading
Make sure to be neat
Use dark colours
Alternate your colours to highlight key points
Use bullets to denote separate points or
items
Putting it all together
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Remember that when acting as a facilitator
your job is to assist others in the task at
hand, and make their job as easy as
possible. Understanding how to listen, ask
and respond to questions, recognize body
language and use facilitator tools such as flip
charts will help you in becoming an effective
facilitator