Transcript Planning Big Events - Ministry-To

Objective
Determine 9 clear
steps to planning
large kidmin events
Step 1: Define Purpose
Who is the event
for?
What do you want to
accomplish?
Step 2: Paint a Picture
Dream
Prioritize
Identify limitations
Step 3: Build a Team
Right hand person
With you every
step
Knows everything
Step 3: Build a Team
Directors over each
area
Registration
Advertising
Stuff/Resources
Volunteers
Set-Up/Décor/Tear
Down
Step 3: Build a Team
Recruit
Volunteers
Small Groups
Student
ministry
Bulletin inserts
Online
Step 4: Calendar
Check church
calendar
Check community
calendar
Check school
calendars
Step 4: Calendar
Give yourself plenty
of time
Schedule the event
Schedule related
meetings/workdays,
etc…
Step 5: Budget
What will it cost?
Make a list of
everything!
Estimate high
Step 5: Budget
Where will money
come from?
Church budget?
Admission?
Money Makers?
Step 6: Communication
Don’t forget your
purpose!
How much do you
want to advertise?
Step 6: Communication
What will you use?
Handouts
Social media
Banners
Community
resources
Personal invites
Step 7: Make lists
Timelines
Resources
To-Do Lists with
steps
Step 8: Make It Happen
Work your lists
Work with your
people
Solve problems
proactively
Step 8: Make It Happen
During the event:
Let your team own
it
Connect with
people
Solve problems
Step 9: Wrap Up
Evaluate:
Include your
people
What worked?
What didn’t?
Write it down!
Step 9: Wrap Up
Appreciate:
Thank your team
Thank your
volunteers
Thank other staff
Thank the church
Step 9: Wrap Up
Celebrate:
What did God do?
How can you tell as
many people as
possible?