Transcript Slide 1 - Writing Center

Writing in an Asynchronous
Environment
The Walden University
Writing Center Staff
Session Overview
Written Communication in an Asynchronous Setting:
• What is expected of Walden students?
• Best practice suggestions for
– Approaching asynchronous communication
– Avoiding miscommunication
– Receiving and applying asynchronous feedback on
writing
Definition of Asynchronous
• Most of the communication you will have while
here at Walden and in the professional world will
be asynchronous, meaning that it does not happen
in real time.
Student asks a
question at
10:00 a.m. EST
Instructor reads and
responds at
5:00 p.m.. EST
The Asynchronous Environment
• Impact to Written Communication
– Provides flexibility in reading and responding
– Allows for processing and reflecting
However, as with all written communication,
there is always the possibility of
misperceptions and miscommunication.
Perceptions
Title: HELP!!!
I have questions about this assignmnt. I don’t
understand what you mean by “literature review” and I
need help PLEASE!!!
Possible Assumptions
Student sent the message in a rush
Student is angry
Student has not done any research on his or her own
Student “Brand”
Why do perceptions matter as a online
student?
• Unlike a traditional classroom environment (e.g.,
ability to raise your hand or meet your instructor
face to face), your written self will represent you
as a Walden student
Walden communication takes the form
of coursework as well as email.
Student “Brand”
• Treat your Walden communication as your
student “brand.”
• Goals for your communication:
– Scholarly
– Thoughtful
– Professional
Walden Student Code of Conduct
Professional Conduct: As part of its commitment to
integrity and respect in the community in which it
operates, Walden University expects that its students will
conduct themselves in a professional and respectful
manner at all times, both when interacting within the
university community and when representing the
university at events outside the institution. In that regard,
students will not at any time engage in unduly disruptive,
threatening, unethical, disrespectful, or abusive conduct
toward other members of the university community,
including fellow students, instructors, and staff. (Walden
University, 2011, para. 3)
Creating Your Brand
How can you create a scholarly, thoughtful,
and professional student brand?
• Strategic approach to communication
• Language choices
• Avoiding common pitfalls
Approaches: Emails
• Use your Walden email account for all
Walden communication
– Professional
– Helps prioritize your communication with
Walden staff
Per the Walden University (2011) catalog, “Students, faculty, and staff
are required to use their Walden e-mail addresses when
conducting university business” (para. 2). The email policy also
encourages students to frequently check their Walden email accounts
(Walden University, 2011).
Approaches: Emails and Posts
• Use greetings and valedictions, even if you
do not know the exact recipient
– Personal
– Connotes a thoughtfully constructed request rather
than a demand
Dear Student Support,
I am having trouble logging into my
myWalden portal. Can you help me
troubleshoot this error message I’m
receiving?
I am having trouble logging into my
myWalden portal. Can you help me
troubleshoot this error message I’m
receiving?
Thank you,
Student
Approaches: Emails and Posts
• Include detailed titles to emails and
discussion posts
– Immediately shares the purpose
– Allows the reader to engage with your topic
– Helps prioritize your message
Compare These Titles
HELP!
Family Emergency: App6 Will Be Late
Question
Question about in-text citations in PowerPoints
Discussion Post Week 6
ACA Code of Ethics and Clients
Approaches: Emails and Posts
• Be mindful of deadlines and promised
turnaround times
– Inform instructors, classmates, or Walden support staff
if you are unable to meet deadlines prior to the deadline
– Do not expect an immediate response to
asynchronous communication
Approaches: Emails and Posts
• Provide clear expectations for your email
recipients or group members
– Does your recipient know what action is needed, if any?
Vague
I enjoyed your discussion post
insights on your topic. Could you
elaborate more?
Direct
I enjoyed your insights on your
school district’s approach to teacher
retention. Could you elaborate on
the first-year teacher training
programs and their theoretical basis?
Approaches: All Communication
• Be cognizant of the aesthetics of your work
– Use a consistent font size, font style, and spacing and
check your spelling and grammar
How would you react to this email about your group paper?
I need help with the aPA part of our paper. I am citing material from the CDC:
http://www.cdc.gov/obesity/. I am specifically referring to the information on
how An adult who has a BMI of 30 or higher is considered obese. Do you
have any exampls PLEASE of intext citations and the references list?
Approaches: All Communication
• Be cognizant of the aesthetics of your work
– Use a consistent font size, font style, and spacing and
check your spelling and grammar
How might your reader respond to this reference list?
Creswell, J. W. (2009). Research design: Qualitative, quantitative, and mixed
methods approaches. Thousand Oaks, CA: Sage Publications.
transformation. 2011. In Merriam-Webster.com. Retrieved May 8, 2011,
from http://www.merriam-webster.com/dictionary/hacker
Approaches: Emails
• Collect your questions and send one
message
– Multiple emails with multiple questions takes
value away from each message
Do you need to ask every question? Or can
you answer some on your own after quickly
researching?
Language and Tone
Using your Walden email account and submitting
work on time are just some of the necessities for
effective asynchronous communication. You will
also want all of your communication to be scholarly
in language and tone.
Language and Tone
What language choices are appropriate?
• For all communication:
– No use of all caps or multiple punctuation
marks
“THANK YOU!!!”
It comes across as yelling, even if that’s
not your intention
Language and Tone
• For coursework:
– Avoid contractions
wouldn’t : would not
didn’t : did not
I’m : I am
Contractions are more conversational and
casual than academic and formal.
Language and Tone
• For coursework:
– Use objective, unbiased language
• Gender-neutral terms
• Specific versus generalized assertions
• Be aware of preferred terms for groups
– Parallelism
– Sensitivity
Tips on avoiding bias:
http://writingcenter.waldenu.edu/774.htm
Language and Tone
• For coursework:
– Avoid first person plural and second and third
person pronouns
• Casual
• Ambiguous
“As you can see…”
“Now we come to…”
“The researcher found that…”
Walden and APA’s policy on point of view in scholarly text:
http://writingcenter.waldenu.edu/711.htm
Language and Tone
• For all communication:
– Passive aggressive tone, sarcasm, rhetorical
questions = miscommunication
What you may intend as a joke may be
interpreted as an offensive remark.
• Be direct and professional, just as you
would in a work setting.
Barriers to Fulfilling Expectations
While you may have the best intentions for
your approach to asynchronous
communication, there are often barriers
that can influence your writing.
Barriers to Fulfilling Expectations
• Technology
Things like connectivity
issues, lost passwords, or
system outages may occur
(and can be frustrating).
Remember that venting
frustration in written
communication will not
solve technological issues.
Barriers to Fulfilling Expectations
• Others’ attitudes
Unlike you, others may not
be professional in their
written communication with
you.
Remember, no matter the
tone of the sender, maintain
your professional conduct in
your writing.
Barriers to Fulfilling Expectations
• Unclear expectations and timing
Others may not explain their
deadlines or expectations in a
clear manner, which can create
confusion.
Remember it is always
acceptable to ask for
clarification and ask questions.
Asynchronous Writing Feedback
In an online environment, not only is your
mode of communication asynchronous but the
process of receiving feedback on your writing
may also be asynchronous.
Asynchronous Writing Feedback
• Process of writing feedback:
– Feedback from instructor, peer reviewer, or
Writing Center via email rather than face to face or
over the phone
• Areas for possible miscommunication:
– No nonverbal cues
– Inability to hear reviewer’s tone
Asynchronous Writing Feedback
• Writing Center Process
– Make an appointment in the Walden scheduling system
and upload a paper
– Receive paper via email with embedded comments
within 2 business days
Applying Writing Feedback
• Read full review, including email, before
implementing any changes
• Take notes on trends or common errors
• Ask for clarification
• Apply the feedback to future work
Remember that writing is a process rather than a
product.
Best Practice Suggestions
• Treat each piece of writing (e.g., an email or post)
as it is a part of your student portfolio
• Have patience with people and systems
• Feel comfortable asking for clarification
• Remember that everyone wants to help you
succeed
Questions
Thanks for joining us this evening!
• Use the Question box to ask for clarification
• For more information on scholarly voice
and academic communication, see
http://writingcenter.waldenu.edu/312.htm
Resources
• Walden Library:
http://library.waldenu.edu/
• Residencies:
http://residencies.waldenu.edu/
• Center for Research Support:
http://researchcenter.waldenu.edu/
Contact Information:
Email the Writing Center
anytime at
[email protected]