Communication and SEB Assessment Studies
Download
Report
Transcript Communication and SEB Assessment Studies
WMO
SEB Workshop
COMMUNICATIONS AND
SEB ASSESSMENT STUDIES
Gerald Fleming
Zagreb, Croatia, Thursday, July 2nd 2015
WMO; Public Weather Services, WDS Dept
test footer
2
Vice-Admiral Robert Fitzroy
3
4
Changing the Paradigm
Now we can produce many millions of forecast
products each day.
Do we know what people do with them?
5
Changing the Paradigm
WMO THORPEX Project 2005 - 2012
Developed the SEA Group
Societal and
Economic
Applications
6
Changing the Paradigm
WMO THORPEX Project 2005 - 2012
Developed the SEA Group
Societal and
Economic
R
Applications
7
Changing the Paradigm
WMO THORPEX Project 2005 - 2012
Developed the SEA Group
Societal and
Economic
Research
Applications
8
Changing the Paradigm
What is Communication?
9
Changing the Paradigm
What is Communication?
Information transfer??
10
Changing the Paradigm
What is Communication?
Information transfer??
11
Communication
Communication
One Idea
Two Brains
Two different environments!
Communication
Western
Eastern
Communication
Female
Male
Communication
Elements of Personal Communication
Albert Mehrabian
Communication
Elements of Personal Communication
7% - What you say
Communication
Elements of Personal Communication
7% - What you say
38% - How you say it
Communication
Elements of Personal Communication
7% - What you say
38% - How you say it
55% - How you look while you are saying it
Communication
Changing the Paradigm
Which is the most important organ to use
effectively for good Communication?
21
Changing the Paradigm
Which is the most important organ to use
effectively for good Communication?
22
Communication
Communication
Excellence in Service Delivery
Communication of SEB Studies
Draw up a communications strategy in advance
Who will we deliver the message to?
How will we deliver that message?
How will we know if we are successful?
It’s all about advocacy – building a case towards a
larger end (more funding, more staff, bigger
audience, better satisfaction rating etc)
test footer
25
Communication of SEB Studies
Who are the audience?
Board of Directors
Ministry officials
Politicians / Ministers
Funding / Donor agencies
Partner agencies
Media
Public
……………
test footer
26
Communication of SEB Studies
What tools do we have?
Written reports
Tables / numbers
Graphs
One-to-one briefings
Presentations
Interviews (radio and television)
Website
Social Media……
test footer
27
Communication of SEB Studies
General Principles:
Match the tools, or methods, to the audience
Stories / narratives are strong – use these in
conjunction with “hard facts”
Have a clear objective in mind (preferably one
that can be measured in some way)
Plan your communications campaign to use all
the (relevant) tools at your disposal.
test footer
28
Communication of SEB Studies
General Principles:
Pick the best people to deliver the message
(this may not always be the Director or the
most senior staff!)
Ensure that everyone who is involved in
communicating around a SEB study is wellbriefed and stays consistent with the message.
This implies that all the communicators need to
know and understand the SEB study
thoroughly.
test footer
29
Communication of SEB Studies
Communicating to Ministry Officials
They will need detail – text and tables
Not enough just to deliver these – try to
organise a briefing where you can deliver a
presentation and take questions etc
Good graphics can make a big impact
Be open about any assumptions
Emphasise the rigorous nature of the work
test footer
30
Communication of SEB Studies
Aviation Agriculture
Health
Water
Supply
Marine
Costs
$0.3m
$0.2m
$0.1m
$0.4m
$0.2m
Benefits
$1.2m
$1.5m
$1.0m
$0.8m
$0.7m
Ratio
4:1
7.5:1
10:1
2:1
3.5:1
test footer
31
Communication of SEB Studies
test footer
32
Communication of SEB Studies
Communicating to Ministry Officials
Employ professional graphics artists and
production people to help put together your
report
Add in some stories about people
Farming groups who will especially benefit
Service workers to aviation or marine
Health – many options here
test footer
33
Communication of SEB Studies
Communicating to Politicians
What are they interested in?
Voters!! Therefore publicity
Lots of stories about people
Especially if they relate to the politicians locality /
interest / speciality
Politicians will want a story that helps them to
look good.
test footer
34
Communication of SEB Studies
Communicating to Media – Newspapers
Background briefings with friendly journalists
Good graphics and a good story
Headline figures to grab the attention
Simple summary of survey results
Nice graphic to illustrate benefits
Story (with pictures) of e.g. a farmer harvesting a
good crop, or a meteorological observer with an
aircraft in the background
test footer
35
Communication of SEB Studies
Communicating to Media - Radio
Don’t try to give a lot of detail – especially
numbers
Stick to the broad outlines
Emphasise the current benefits provided by the
Met. Service
Have a narrative also – a story about some real
user
test footer
36
Communication of SEB Studies
Communicating to Media - TV
Make sure to provide a good graphic (or
provide the numbers to the TV graphics person
in advance for them to work something up
Broad brush strokes – simple story
Try to include an interview with a user who has
a good story to tell
Headline – User Story – Graphics - Interview
test footer
37
Communication of SEB Studies
Communicating to Media – Internet/Website
Here we can provide lots of detail for those who
want it.
Simple story on the home page
Good graphics essential
Detail can be hidden behind hotlinks
test footer
38
Communication of SEB Studies
Communicating to Media – Social Media
Here is where you advertise your story
Lots of mainstream media stories are sourced
from social media
Simple headline messages, e.g. on Twitter can
direct readers to the full story on your website.
Again – pictures, graphics, and not too much
text.
test footer
39
Communication of SEB Studies
Communicating to Users
Great opportunity to tell a good story to users
and build the relationship with them
Go to their functions; business/Rotary
meetings, farming association AGMs, annual
conferences or trade events for specific sectors
As before – keep the story simple, have good
graphics, and some human interest narrative
test footer
40
Communication of SEB Studies
What would a communications campaign look
like?
Let’s say we want to influence a decision in the
annual budget.
When are the decisions taken? – Assume
November.
Be ready to start in late September!
test footer
41
Communication Campaign for SEB Studies
Late September / early October
Background briefings for Journalists
Put the story on your website
Talks to user groups
Mid-October
Social media campaign to highlight story
First articles in the newspapers
test footer
42
Communication Campaign for SEB Studies
Late October
Stories on TV
Radio Interviews
Presentation to Minister / Officials
November
More radio interviews
Further articles in the newspapers
test footer
43
Communication Campaign for SEB Studies
Don’t forget the “internal” audience – the Met.
Service staff
Background briefings for all staff
Select regional staff to lead the
communications campaign in their regions
Keep them up-to-date with developments
Use their ideas and suggestions
Build SEB studies into training courses
test footer
44
Communication Campaign for SEB Studies
Monitoring and Evaluation
Measure as much as possible
Newspaper articles / column inches
Radio interviews
TV interviews
Personal presentations
Website “hits”
Set targets in advance and try to exceed them
test footer
45
Thank you for your attention
www.wmo.int
Communications Exercise
Based on Case Study 9 in Appendix E of the book
“Valuing Weather and Climate”
Objective is to try and communicate some
complex information in a simple manner to an
audience that know little about either
meteorology or economics
test footer
47
Communications Exercise
Exercise A
Invited to attend a “business breakfast” hosted by a
group of business people prominent in the banking and
financial sectors, you have been asked to give a 3minute talk (no slides or graphics!) on the recentlypublished economic assessment.
Exercise B
You will have a short (3 to 4 minute) interview on
National Bhutan Radio about the recent publication of
the economic assessment of meteorological and
hydrological services. Prepare notes for this.
test footer
48
Communications Exercise
Exercise C
You have a half-page newspaper article to prepare for
the “popular press”. The article must be limited to 300
words. An illustration or photograph is also required.
Exercise D
Publicise the recently published economic assessment
through the social media. Prepare an article for
Facebook, along with some relevant illustrations, and
also to compose 6 messages for Twitter (140
characters maximum!) to direct people to this Facebook
page.
test footer
49