Transcript Environmental Health and Safety

Florida Atlantic University
Environmental Health and Safety
Building Safety Personnel
Program
Building Safety Personnel (BSP)
Program
 Program
Overview
• Formally known as
Building Supervisor
Program
 Sub-Committee
• Formed to evaluate
program
• Implement changes
• Reports to University
Safety Committee
Sub-Committee
Physical
Plant
Partner
Campuses
University
Police
EH&S
Environmental Health and Safety
EMERGENCY MGMT- OVERVIEW

Emergency Operations Plan (EOP) –
PREPAREDNESS, RESPONSE, RECOVERY



Follow NIMS/ICS model for handling emergencies
Includes Emergency Operations Center (EOC)
Includes Annexes: Hazard Specific
• Fire, Hurricane, Hostile Intruder


Occupant Emergency Plans
Continuity of Operations (COOP) – RECOVERY

Mission Essential Functions (MEFs)
• 12 hour/30day rule – MEFs need to be continued within 12
hours of being suspended and for up to 30 days if primary
facilities are rendered inoperable.
Environmental Health and Safety
BSP Program
Occupant Emergency Plans = BSP Program!

Addresses responses to emergency events:
Shelter in Place
 Evacuation
 Other


University-wide program
Environmental Health and Safety
HAZARDS
Types:

Natural:
• Severe weather: Tornadoes, Lightning, Hurricanes
• Flooding
• Wild Fires

Man-Made:
• Fires, Hostile Intruder, Civil Disturbances,
Explosions
• Technological: Cyber-Terrorism
Environmental Health and Safety
RISKS OF HAZARDS

Impact on human life: injury, illness, death.

Impact on the organization: property damage,
reduced ability to continue academic, research,
business functions.

Impact on the environment: spills, contamination

Occupational issues: unsafe work environment
Environmental Health and Safety
BSP Program – 3 Groups
Group 1
 Building Safety Administrator
Planning; COOP/Emergency
• Determined from the occupancy of
the building in question, for example,
• Majority of building occupants are
part of programs under their purview
• They are the highest ranking
individual stationed in the building
• Not required to be stationed in the
building they oversee
Environmental Health and Safety
Key Points for Administrators




Be familiar with emergency plans, be involved in the
review process
Be involved in the appointment process of personnel
within the buildings they oversee
Communicate any University policy or Functional
Unit plan changes to all Safety Supervisors under
their purview as well as other Functional Units
Support and help Safety Supervisors with
compliance issues regarding building occupants and
act as a liaison for other units
Environmental Health and Safety
Key Points


Ensure that Safety Supervisors have necessary
clearance for duties (e.g. Tier 2 Essential Personnel
cards)
Ensure that this role is accommodated for given the
other day-to-day roles and responsibilities that
Groups 2 and 3 assume

Support Program components:
•
•
•
•
Training
Planning
Leadership
Time
Be knowledgeable of the program!
Environmental Health and Safety
BSP Program – 3 Groups
Group 2
 Building Safety Supervisor
Planning and Implementation
• Determined from the occupancy of the
building in question, for example,
• Majority of building occupants are part
of programs they are familiar with
• Familiarity with building layout and
occupants
• Stationed in the building they oversee
or assigned to clusters of buildings that
they are stationed in immediate
proximity to.
MAIN contact for first
responders, EH&S and
others for the building
Environmental Health and Safety
Key Points for Safety Supervisors



Be familiar with emergency plans, be involved in the
review process
Be involved in the appointment process of personnel
within the building
Acquire knowledge of the assigned building:
• Locations of exits, fume hoods, hazardous material areas,
mechanical rooms, safety equipment; fire extinguishers,
fire alarm panels, control and shut-off valves emergency
phones as well as areas of rescue.

Accompany, when warranted, the State Fire Marshall
during building inspections.
Environmental Health and Safety
Key Points for Safety Supervisors



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Report any unsafe conditions to EH&S or University
Police.
Know how to identify individuals requiring assistance and
inform emergency responders of their location during an
emergency. Include general idea of condition
(wheelchair bound, injured, etc)
Prepare a checklist of tasks to be performed by the
Building Safety Representatives.
Communicate plan changes to all Building Safety
Representatives.
Participate in meetings/updates.
Environmental Health and Safety
Building Safety Supervisor Binder


Each Building has 2 binders (under the care of the
Safety Supervisors)
Contents:
•
•
•
•
•
Important Phone numbers
Authorizing documents: University Polices
Crisis Action Guide
Emergency Planning Documents: COOP, ERP etc.
Floor Plans with Life Safety Systems information, areas of
rescue etc.
• Building Contacts sheet, notification trees.
• Training Logs
• Other Info
Environmental Health and Safety
FLOOR PLANS



Effort within the Division of Facilities to provide
marked floor plans.
Surveys conducted university-wide
Floor Plans will be provided with the following
indicated:
•
•
•
•
•
•
Life safety systems; fire alarm panels, extinguishers, AED
Shut off valves: water, gas
Locations of mechanical and electrical rooms
Location of emergency generators
Location of chemical, biological, radiological labs
Ground floor: fire hydrants, main shut offs, etc.
Environmental Health and Safety
BSP Program – 3 Groups
Group 3
 Building Safety Representative
Implementation
• Determined from the occupancy of the
building in question, for example,
• Majority of building occupants are part
of college or division = floor rep.
• Different programs within building =
departmental/unit rep.
• Stationed in the building they oversee
Environmental Health and Safety
Building Safety Representative

Qualifications:
Representatives must be 12-month employees with a
good understanding of the facilities and programs
within their assigned department or unit. The ideal
candidate has an eye for detail, is willing to follow
direction, and has a calm demeanor in a crisis.

Training:
Emergency Evacuation
Sheltering in Place
Severe Weather
Other
Environmental Health and Safety
Building Safety Representative
Duties:
• Participates in an annual or semi-annual update
meeting.
• Understands the evacuation plan for the building.
• Assures that it is posted conspicuously throughout
the department or unit.
• Maintains a departmental or unit emergency
contact list.
• Pays attention to and reports safety or
maintenance issues.
Environmental Health and Safety
Alternates


The Building Safety Supervisor is the only group to
have an alternate.
Role:


An alternate will follow the same job description and
guidelines
Assume the duties of the position
• if the appointed person is not available,
• if the appointed position is vacated without replacement or
• if the appointed replacement is undergoing or has yet to
undergo required training.
Environmental Health and Safety
BSP Database


Used for personnel and training tracking
Can perform queries and print reports for example:
• Building Safety Personnel by Campus and Building
• Building Safety Personnel by Name

At this time, maintained by EH&S, however
• Will be hosted on the Emergency Planning and Response
website
• Access will be given to Safety Supervisors to:
• Update quarterly or when a change in personnel occurs
• Review for accuracy

Can export information for call out and text
messaging alerting
Environmental Health and Safety
ESSENTIAL PERSONNEL CARD

All Safety Representatives
should check with their Unit
Leader in determining if they
are essential personnel and to
what group they belong.
 Level1
 Tier1
 Tier2

All Safety Supervisors are Tier
2 Personnel
http://www.fau.edu/financial/ep.php
Environmental Health and Safety
CRISIS ACTION GUIDE
A University community safety guide.
 Building Safety Personnel procedures are
tailored from these.
 Addresses a variety of events.
 Should be disseminated to all.
 Located:


http://www.fau.edu/admin/EmergencyInformation.php
KNOW IT!!
Environmental Health and Safety
CRISIS ACTION GUIDE
Evacuation
Fire safety
Severe Weather
Civil Disturbances
Hazardous Material Incidents
Sexual Assault
Security Access
Campus Violence
Important Phone Numbers
Shelter in Place
Suspicious Packages
Hurricane preparedness
Catastrophic Events
Reporting Crimes
Utility Crises
Medical Emergencies
Psychological Crises
Those in green have tailored procedures for Safety
Supervisors.
Environmental Health and Safety
TRAINING

Onsite training for Safety Reps:
 Evacuation
 Shelter in place
 Utility Issues – planned/unplanned
 Hurricane preparedness and recovery

Other information:
•
•
•
•
•
Card Access and Essential Personnel Program
FAU Alert
Hazard Communications
Blood borne pathogens
Suspicious packages
Environmental Health and Safety
EMERGENCY
EVACUATION
Environmental Health and Safety
EVACUATION INFORMATION

Should be displayed in a visible location in the
building for a quick reference in case of an
emergency
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This information includes:
• Evacuation routes
• Evacuation guidelines
• Emergency telephone numbers

Plan escape procedure and escape routes
• Know the locations of the two closest exits and be familiar
with the path that leads to the outside
Environmental Health and Safety
EVACUATION PLAN
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What is it?:
• It is floor plan with exit routes marked.
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Who develops it?
• It is prepared by a qualified architect.

Where can it be found?
• It is posted or mounted in a hallway or close to an
exit door or elevator.
Environmental Health and Safety
EVACUATION PLAN
 Routes
 Assembly
Areas
 Procedures
Environmental Health and Safety
PRIMARY AND SECONDARY
ESCAPE ROUTES
Primary Route: The one that is closest to you
 Secondary Route: the one that is further
away.


Sometimes routes cannot be used due to the
emergency event at hand:
• The emergency event or threat is occurring in or
near the route.
Environmental Health and Safety
Example of the 5th Floor Plan
Diagrams are posted on the wall by the exit doors
Environmental Health and Safety
Example of ½ of the 2nd Floor Plan
Diagrams are posted on the wall by the exit door
Woman's Room
Men’s Room
Environmental Health and Safety
ASSEMBLY AREA

Know your assembly area outside the
building
• Building Evacuation Points:
Boca Raton Campus
Davie Campus
Ft. Lauderdale Campus
Jupiter Campus
SeaTech Campus
Treasure Coast Campus
Environmental Health and Safety
WHEN TO EVACUATE

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If fire alarm is sounding and visual signals activated
Fire
Smoke
Bomb threat
Hazardous material spill (large or vapors)
Rapidly deteriorating safety conditions
Other incidents where evacuating is needed (if in doubt,
call University Police)
Easiest way to notify building occupants of need to
evacuate is to activate the fire alarm, if not already
activated
Environmental Health and Safety
WHEN NOT TO EVACUATE

When fire alarm is not sounding or visual signals
inactive and:

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
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No evidence of rapidly deteriorating safety conditions
e.g. fire, smoke, bomb threat, spill.
Localized hazard conditions (not spreading)
Hostile Intruder/s (when occupants cannot safely do
so)
INSTEAD:
• Without compromising your safety, make an effort to get to
the area of the emergency or get an explanation from a
reliable source about the nature of the emergency.
• Notify University Police and Environmental Health and Safety
and Building Safety Supervisor and alternate
Environmental Health and Safety
INDIVIDUALS REQUIRING
ASSISTANCE

Individuals requiring assistance should go to their area of
refuge and request assistance from others. Able-bodied
persons should assist in the evacuation of individuals who
require assistance.

The assistance may be in the form of the following:
• Be familiar with the people requiring assistance who are
routinely in your work area.
• Inform hearing impaired people that they have to evacuate.
• Assist visually impaired people to an exit stairway.
• Inform emergency personnel of the location of people inside the
building who need help evacuating.
• In the extreme case that you must physically evacuate a person,
ask how to safely carry/assist them.
Environmental Health and Safety
A TYPICAL FIRE SCENARIO

From the time a fire starts, smoke detectors
may operate within 1 minute.

Room temperatures at the ceiling when
flashover occurs can reach 1,400 degrees.

Flashover can occur within 4 minutes from
the time a fire starts.

From the time a fire starts, you generally will
have less than 5 minutes to get out alive.
Environmental Health and Safety
Fire is accessed and water is
now being applied to the fire
911 notifies fire dept.
and fire dept. responds
Count heads, notify occupants,
call fire dept.
Alert occupants of fire
Flashover Occurs
0
1
2
A fire starts in your building
and is activated by
the smoke detector
3
4
5
10
15
20
TIME LINE (minutes)
Environmental Health and Safety
FIRE PROTECTION SYSTEMS


Modern office buildings are designed with fire detection and
suppression facilities to protect life and property from fire.
Be familiar with fire protection systems and their locations.
SMOKE DETECTORS
HEAT DETECTORS
SPRINKLER SYSTEMS
Environmental Health and Safety
FIRE PROTECTION SYSTEMS


The fire alarm pull
stations are located by
the exit doors leading to
the stairwells.
In an emergency,
notification will be
provided by a fire alarm
that includes an audible
and visual signal, or via
the intercom system.
Environmental Health and Safety
DUTIES RELATED TO SAFETY
REPRESENTATIVES

Maintain a list of staff in the department,
including those who may need assistance.

Order people to evacuate and ensure
common areas closest to your occupied
spaces are cleared (restrooms, break rooms,
etc)

Direct people to assigned areas – assembly
areas and areas of rescue and take head
count
Environmental Health and Safety
DUTIES RELATED TO SAFETY
REPRESENTATIVES

Assist emergency responders and safety
supervisors regarding location of individuals
requiring assistance and department contents
or operations.
Keep evacuation procedures up to date and
available
 Complete duties assigned to you by Safety
Supervisor and give update

Environmental Health and Safety
GET OUT
and
STAY ALIVE!
Environmental Health and Safety
SHELTER IN PLACE
Environmental Health and Safety
SHELTER IN PLACE

What to know:

When to shelter in place
• Hazard is in immediate the vicinity or building and
• It is dangerous to evacuate

What to do:
• Hazard-based response
•
•
•
•
Hazardous Material
Tornado/Severe Weather
Hostile Intruder
Other
Environmental Health and Safety
SHELTER IN PLACE

What hazards may warrant Shelter in Place
action?
Hazardous Materials spill
 Severe Weather
 Hostile Intruder situation where evacuation is
not an option
 Safety threats/emergency events in other
buildings
 Other

Environmental Health and Safety
INDIVIDUALS REQUIRING
ASSISTANCE

Individuals requiring assistance should go to their area of refuge
and request assistance from others. Able-bodied persons should
assist in the sheltering in place of individuals who require
assistance.

The assistance may be in the form of the following:
• Be familiar with the people requiring assistance who are routinely
in your work area.
• Inform hearing impaired people that they have to shelter in place.
• Assist visually impaired people to an appropriate shelter-in-place
area.
• Inform emergency personnel of the location of people inside the
building who are sheltering in place.
• Ask how to safely carry/assist them in the extreme case that you
must physically move a person to an area better suited to
sheltering in place,
Environmental Health and Safety
SHELTER IN PLACE
General –
Lock
e.g.Severe
HAZMAT
down –
Weather
e.g.
spill.
Civil –
Unrest
e.g. or
Building’s
Tornados/
Hostile
HVAC
Lightning.
Intruder.
system is
shut
Individual
Interior
off and
rooms
rooms
it isthat
or
can
acceptable
hallways
be locked
to
keep
are
andbest.
away
within
the confines
from
DO NOT USE
windows.
of the
BATHROOMS
building
envelope
Environmental Health and Safety
DUTIES RELATED TO SAFETY
REPRESENTATIVES

Maintain a list of staff in the building, including
those who may need assistance

Order people to shelter in place and ensure
those in common areas closest to your
occupied spaces are informed (restrooms,
break rooms, etc)

Direct people to appropriate areas to shelter
depending on emergency (general, severe
weather or lockdown)
Environmental Health and Safety
DUTIES RELATED TO BUILDING
SAFETY REPRESENTATIVES

Assist emergency responders and Safety
Supervisors regarding location of individuals
requiring assistance and department contents
or operations.
Keep sheltering in place procedures up to
date and available
 Complete duties assigned to you by the
Safety Supervisors and give updates

Environmental Health and Safety
CARD ACCESS AND LOCKS



Should the event necessitate a building lock down,
those buildings with card access will be instantly
secured. This can be done from within the University
Police dispatch center.
Officers will also respond and verify there are no
standing open or propped doors. Safety supervisors
and representatives may be contacted to assist if
available.
Only building occupants who possess essential
personal cards will be able to gain access, until such
a time normal operations can resume.
Environmental Health and Safety
HURRICANES

Storm Terms
• Tropical Depression: <38mph
• Tropical Storm: 39mph – 73mph
• Hurricane: >73mph

Watch vs Warning
• Watch: storm conditions within 36 hours
• Warning: storm conditions within 24 hours

Intensity categories: Saffir-Simpson Scale
•
•
•
•
•
Cat 1: 74mph – 95mph
Cat 2: 96mph – 110mph
Cat 3: 111mph – 130mph
Cat 4: 131mph – 155mph
Cat 5: > 155mph
Environmental Health and Safety
HURRICANE DUTIES

Pre-season (threat):
• Update plans and procedures and inform unit
• Photograph facilities: offices, labs etc
• Print hurricane guidelines card and perform assessment

Pre-event:
• Print damage assessment forms
• Assign duties to staff:
• Secure offices, labs, equipment
• Advise staff to take personal items home

Post-event:
• Record and report damages for repair and reimbursement
Environmental Health and Safety
UTILITY ISSUES

What to know:
Types of Utilities in your area (gas, propane,
plumbing, electrical)
 Leak vs. outage


What to do: (dependant on degree or severity)
Utility outage
 Utility leak/break
 Notification (University Police or campus
security then Work Control)

Environmental Health and Safety
SUSPICIOUS PACKAGES

What to know:


Any item out of place and considered unusual should
be treated with caution until identification can be
made.
What to do:


Do not handle suspicious items, secure the area and
notify the University Police.
If you make contact with any suspicious material
(powder or fluid) immediately secure the area, rinse
hands and other contact areas with soap and water
and notify the police department.
Environmental Health and Safety
HAZARD COMMUNICATION

What is it?
• Information about hazardous materials and associated
protective measures.

Why is it needed?
• To protect employees handling materials from exposure.

How is this done?
• Through plans, labeling, Material Safety Data Sheets,
inventories, and training.

Why might I need to know about this?


The building ay house hazardous materials in teaching/research
labs, mechanical shops, janitorial supply areas, pipelines.
You may be a source of information for first responders and
building safety supervisors.
Environmental Health and Safety
FAU Hazard Communication Plan

What is it?

EH&S procedures for:
•
•
•
•
•
•
•
Inventories
Labeling
MSDSs
Non-routine tasks
Piping Systems
Training
Multi-owner sites
(construction or
renovation projects)
Environmental Health and Safety
Routes

Entry to Body:
•
•
•
•

Inhalation – (breathing)
Ingestion – (eating)
Absorption through the skin
Injection – (needles, glass, metal)
Exposure to Building Occupants:
• Spills – surfaces such as floors, walls, equipment.
• Aerosolization – dispersal of material through the
air or throughout building via HVAC system.
• Breaks in pipes or lines.
Environmental Health and Safety
Hazard Information

Labels:

Types:
• ANSI (American National Standards Institute)
• NFPA (National Fire Protection Agency)
• HMIG (Hazardous Materials Identification Guide)
• DOT (Department of Transportation)

MSDS
• What they are
• Where to find them
Environmental Health and Safety
Labels
HMIG
ANSI
NFPA
Danger
Extremely Flammable Liquid
Harmful or Fatal if Swallowed
Use gloves and goggles and
local ventilation
DOT
Do not induce vomitting
Contact local poison control center
Color Coded
Consists of:
•Signal Word
Danger
Warning
Caution
Hazard Listing
Precautionary
Statement
First Aid Measures
Degrees of Hazard
– 4: Extreme
– 3: Serious
– 2: Moderate
– 1: Slight
– 0: Minimal
Pictogram &
Words
9 Hazard Classes
Environmental Health and Safety
Facility and Equipment Markings and
Important Symbols
Environmental Health and Safety
BLOODBORNE PATHOGENS

What are they?
• Microorganisms and viruses in blood and body fluids that can
cause disease in humans. Includes bloodborne diseases
such as HIV, Hepatitis B, C, and D, syphilis, malaria.

Why do I need to know about this?
• There may be an emergency in the building involving blood
• The building you work may house BBP or OPIM in:
• Teaching/research labs
• In an emergency event:
• You are a source of information for first responders and
safety supervisors.
Environmental Health and Safety
What to know…

ROUTES OF EXPOSURE:




Transfer of contaminated blood by objects or environmental surfaces
from spills or injury
• HBV can survive 1 week outside at room temp.
Parenteral: piercing the mucous membranes or the skin barrier through
needlesticks, cuts, abrasions and human bites.
• Sharp instrument injury and pre-existing lesions provide an entry
Mucous membrane contamination of the eye, nose, or mouth resulting
from splashes, spraying, and splattering of blood or body fluids (aerosol
formation)
UNIVERSAL PRECAUTIONS:

Treat all blood and OPIM as potentially infectious for BBP
 does not matter where source originated
 does not apply to body excretions/secretions unless visibly
contaminated with blood or OPIM
Environmental Health and Safety
BBP Standard

The standard outlines policy and procedures
to protect workers that includes:





Exposure determination: employees with reasonably
anticipated contact with BBP in their job classification and
procedures
Initial and annual training
Engineering controls and safe work practices
Immunization and post exposure procedures
Hazard communication, proper waste disposal, exposure
control plan
For those who do not work with BBP or OPIM, if you are exposed
the post exposure procedures aspect of the standard would apply.
Environmental Health and Safety
FAU ALERT
Call Out
Sirens
Text Message
MyFAU
E-mail
Home Page
News Media
Voicemail
Hotline
Web pages
Bldg Personnel
Operator
These are the various means FAU uses to disseminate
information to the University community regarding an
emergency.
Visit www.fau.edu/ehs for more information
Environmental Health and Safety
Key Points…




Report any unsafe conditions to EH&S or University
Police and then the Safety Supervisor or alternate.
Know how to identify individuals requiring assistance and
inform emergency responders and safety supervisors of
their location during an emergency. Include general idea
of condition (wheelchair bound, injured, etc)
Always keep University Police and Safety Supervisors
informed
Ensure that your Shelter-In-Place and Evacuation plans
are up-to-date and communicated to those whom you will
direct (department/floor/etc.)
Environmental Health and Safety
Key Points…
Ensure that common areas assigned to you
(restrooms, break rooms, classrooms,
hallways, etc.) are checked and cleared or
occupants of these areas are clearly informed
as to what action to take.
 Communicate changes and issues related to
the building and emergency planning to your
department leadership and Safety Supervisor
 Distribute the Crisis Action Guide to all

Environmental Health and Safety
Importance of having BSP Program



Help first responders through first-hand knowledge
of the building and contents.
Information dissemination within the building as
quickly as possible to avoid health or safety issues.
Help those in need in an emergency event or threat
e.g. individuals with disabilities.
All leading to reduced injury and property
damage.
Environmental Health and Safety
Important!

BSP Program (Building Safety Personnel):


Crisis Action Guide:


http://www.fau.edu/admin/EmergencyInformation.php
Card Access


http://www.fau.edu/facilities/ehs/safety/EmergencyPlanning.php
http://www.fau.edu/police/cardaccess.php
Fire Safety:

http://www.fau.edu/facilities/ehs/safety/fire-safetyprogram.php
Environmental Health and Safety
Important!

Evacuation Assembly Areas:
• Boca Raton:
http://www.fau.edu/facilities/ehs/info/BldgEvacPointsBoca.doc
• Davie: http://www.fau.edu/facilities/ehs/info/BldgEvacPointsDavie.doc
• Fort Lauderdale:
http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-FLL.doc
• Jupiter: http://www.fau.edu/facilities/ehs/info/BldgEvacPointsJDM.doc
• Sea Tech:
http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-ST.doc
• Treasure Coast:
http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-TC.doc
Environmental Health and Safety
Important!

Hurricane Information (FAU Hurricane Info):


Utilities:


http://www.fau.edu/facilities/pp/
Chemical Safety & MSDS:


http://www.fau.edu/facilities/ehs/safety/Emergen
cy-Planning.php
http://www.fau.edu/facilities/ehs/info/MSDS.php
Biological Safety incl. BBP:

http://www.fau.edu/facilities/ehs/safety/biologica
l-safety-programs.php
Environmental Health and Safety
Thank you for your participation!
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 If
Environmental Health and Safety