Transcript University of Bolton

University of Bolton
Timetabling and Resource
Scheduling at Bolton
The Software
The Software……….
At Bolton we use CELCAT.
We have used CELCAT since the early 90’s when
timetabling was done by individual departments
In 1998 we decided to centralise the database and
class all general teaching rooms as pooled rooms
When CELCAT moved to SQL with v6, the
timetable information took on a new significance
as it was far easier to access and query
The Software
Notifier
AutoCal
The Process at Bolton
The timetable process…………
 Basic timetable created in CELCAT, rooms and standard
information is transferred to new timetable
 Staff are imported into database from HR database
 Modules running requested from Schools (late Jan)
 Modules are imported into CELCAT on a daily basis
 Detailed timetable work can now commence as briefly
explained in the next four slides
The Process at Bolton
Stage 1
 Module occurrence information supplied to SDM for input
into SITS
 Module occurrence information is imported into CELCAT
from SITS
 CELCAT timetables produced and referred to
Schools/Subject Areas for checking (times & staff only)
 Modifications to timetables in line with feedback from
Schools are carried out in CELCAT
 Any modifications MUST be notified back to SDM to
update SITS
The Process at Bolton
Stage 2
 Module selection takes place for continuing students,
managed by the School Offices, the selections would
then be input into SITS
 Export of student module selections from SITS into
CELCAT this is merged with the staff and rooms
information to produce the individual student timetables
(this will run weekly once on-line enrolment starts)
 Room suitability checked on a regular basis and
modified as required in CELCAT, this may not start until
later in the summer
The Process at Bolton
Stage 3
 Following examination boards continuing students may
need to change modules based on results, they are
advised to contact Tutors or School Office for advice on
revised module selections
 This would be repeated following the resit examinations
in late August/September
 Module selection changes updated in SITS by School
Offices
 Export process starts to run, on a daily basis, to produce
up to date student timetables
The Process at Bolton
Stage 4
 Following enrolment, all new student make module
selections, these are input into SITS by School Offices
 Room suitability checked, based on student numbers, on
a regular basis and modified as required in CELCAT,
with new web based timetables being produced every
night (this must happen quickly to limit any confusion)
 All processes run at least every night to keep information
as current as possible
Developments at Bolton
CELCAT is now available on the Intranet to all staff inside
the University from the following links……..
http://celcat.bolton.ac.uk:8084
http://celcat.bolton.ac.uk:8084/sat
http://celcat.bolton.ac.uk:8084/roombooker *
* Roombooker is currently under development for Sept 08 launch
Developments at Bolton
The roombooker…………
……..will also allow participants to be invited to meetings
Developments at Bolton
Developments at Bolton
Development Summary
Introduce by September 2008…….
CELCAT Timetabler 6 - RoomBooker
- Notifier
- AutoCal
This will require the availability of Web Published
timetables for all students at Bolton
Extend the use of SAT6 - Student Registers
In light of our move to a single campus, as an aid to
students and staff who are not familiar with the Deane
Campus, we are looking at setting up a link to room
information from the University web pages
file://G:\F2-002a.htm
http://sharepoint.bolton.ac.uk/mysite/personal/jad1/Rooms/Wiki%20Pages/Deane%20Suite.aspx
This will in the first instance be restricted to general
teaching rooms
Any Questions?