Transcript File and Content Services and Solutions

FILE AND CONTENT
SERVICES SOLUTIONS
HITACHI DATA DISCOVERY FOR
MICROSOFT® SHAREPOINT ®
SOLUTION
SCALING YOUR SHAREPOINT ENVIRONMENT
PRESENTER NAME
DATE
1
© 2011 Hitachi Data Systems. All rights reserved.
AGENDA
 Business Description
 Problem
 Business Impact
 Solution Description
‒ Reference Architecture
‒ Features and Benefits
 Summary
 Next Steps
BUSINESS DESCRIPTION
 High adoption rate,
growing like weeds
 Difficult to plan for the
amount of content and
size of SQL server
 Policies and governance
often not set for content
THE PROBLEM
SharePoint allows for the quick and
easy creation of central document
repositories accessible from anywhere.
Microsoft SharePoint
Environment
 However, customers face several
challenges:
• SharePoint proliferation
• Data growth and redundancy (another silo)
• Difficulty searching across SharePoint sites
• Increasing management costs and
complexity
• Infrastructure costs (servers, licenses,
backup hardware and software)
• Lengthy backup and restore processes
• Scarcity of SharePoint expertise
• Lack of compliance, governance and
security practice
Copyright © 2011 Hitachi Data Systems. All rights reserved.
NOT SCALABLE
IMPACT TO BUSINESS
 Financial impact
• Expensive storage for SQL server
• High management cost due to long
backup cycles of database
• Increased license and hardware costs
 Operational impact
• Large SQL server database can impact
SharePoint performance
• As data increases, multiple SQL servers
are required
Copyright © 2011 Hitachi Data Systems. All rights reserved.
SOLUTION DESCRIPTION
Hitachi Data Discovery for Microsoft SharePoint provides
SharePoint users with a secure, Microsoft-oriented interface to
essential productivity and business improvement features:
 Reduce SharePoint SQL storage footprint
Current and required SQL storage
 Reduce SharePoint SQL backup requirements
Move SQL data to an archive platform
 Reclaim expensive SAN or Tier 1 capacity
Tier data to less expensive storage media
 Improve SharePoint SQL performance
Query and retrieval time
Data movement transparent to user
 Dramatically improve SharePoint scalability
Grow and consolidate
Cloud enabled
Copyright © 2011 Hitachi Data Systems. All rights reserved.
REFERENCE ARCHITECTURE
Basic or Farm Model
 Simplify integration for either single server (basic) or
multiserver SharePoint farm
 Free up resources by relocating SharePoint content to
Hitachi Content Platform or Hitachi NAS Platform
 Use cost-effective, scalable, searchable and tamperproof
archive and restore for multiple data types
Office 2007
Encoded
workflow
SharePoint
Search Option (For Hitachi Content Platform Only)
 Advanced searches that include data that is not in
SharePoint and is stored in Hitachi Content Platform
 Restoration of single files to SharePoint
 Setting retention, shredding and litigation holds to search
results
Ingestion
 Decreases total cost of ownership of SharePoint,
because less hardware and fewer SQL servers, licenses
and Windows operating systems are required
HCP or HNAS
Retrieval
 Improves efficiency by automating data archiving and
management processes
• HNAS = Hitachi NAS Platform, powered by BlueArc®
• HCP = Hitachi Content Platform (Default Namespace Only)
 Mitigates compliance and litigation risks by taking action
on data based on policies
Copyright © 2011 Hitachi Data Systems. All rights reserved.
HERE’S HOW WE ADDRESS THE PROBLEM
OF SHAREPOINT PROLIFERATION
Solution Feature
Capability
Business Benefit
Single File Recovery
 Retrieves ingested files from Hitachi
Content Platform back into SharePoint
 Versions and ingests retrieved files back
into Hitachi Content Platform
 Offload backup recovery from IT by
empowering users to recover files
themselves
User Roles
 Offers three predefined user roles:
SharePoint administrator; site administrator,
end user
 Restrict user management based on roles
Litigation Hold or Release
 Manages retention, litigation hold or release,
shredding per library
 Set s through SharePoint interface for files
on Hitachi Content Platform
 Put documents within Hitachi Content
Platform on litigation hold based on search
results
“Stub” Files in SharePoint Database
 Preserve access to archived data
 Are a fraction of the size of the original file
 Give SharePoint end users seamless and
transparent access to offloaded content
 Reduce SharePoint backups significantly
Ingestion
 Ingests individual file or bulk data
 Is policy-based with versioning (retention
and shredding*)
 Offers full audit logging for object ingestion
 Simplify archiving of large data volumes
 Retain versioning within archive
 Improve object monitoring, security and
provenance
Custom Metadata
 Ingest s SharePoint metadata into Hitachi
Content Platform metadata
 Syncs future changes
 Retain original SharePoint metadata
 Support s Hitachi Content Platform
multitenancy and namespaces
 Allow administrators to specify namespaces
as targeted storage for archiving
Cloud Support
*Shredding is only for Hitachi Content Platform
Copyright © 2011 Hitachi Data Systems. All rights reserved.
SUMMARY
Cost Savings
 Reduce the impact of SharePoint
proliferation
 Improve storage and IT efficiency
Operational Impact
 Improve SharePoint scalability
 Reduce required SharePoint backups
Best-in-class Solution
 Provide access to as much as 40PB
of capacity
 Access information without any
change
Copyright © 2011 Hitachi Data Systems. All rights reserved.
NEXT STEPS
10
ACTION PLAN AND KEY DATES
ACTION
KEY CONTACT
ACTION OWNER
COMPLETION DATE
QUESTIONS AND DISCUSSION
THANK YOU