Transcript Slide 1

®
IBM Software Group
Lotus Domino 7.0
New Administration & Server Features
David Stephens
SSR-BP, Portal Evangelist
San Clemente, CA
© 2005 IBM Corporation
IBM Software Group | Lotus software
Agenda
 Why upgrade to Domino 7?
 What’s the upgrade sequence?
 New Domino Features
 New Domino Admin Features
 Tuning Email for Peak Performance
IBM Software Group | Lotus software
The Lotus Domino 7 Ecosystem
Instant Messaging, Web conferencing ,Team spaces
Doc Mgt, Workflow, LEI, Portal
Collaboration
Mail Archiving
Anti Spam/Virus
Symantec, McAfee,
Trend, Tumbleweed,
Ironport, Group, Granite
DB2 Commonstore
Email
Hygiene
Email
Management
Veritas, EMC/Legato
Records Mgt
DB2 Content
Manager + Carefree
eRecords Bridge
Backup & Restore
Tivoli (TSM)
Legato, IXOS
Directory Integration,
SSO, Monitoring
Data
Management
Admin Tools
BMC, Commvault
Tivoli Directory Integrator
Tivoli Identity Manager
Network Appliance
Netegrity
Mobile
EasySync Pro
IBM Websphere Everyplace
RIM (Blackberry Server)
IntelliSync, Extended Systems
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Why Notes/Domino 7
© 2005 IBM Corporation
IBM Software Group | Lotus software
The Value of Upgrading
 Extract more value from collaborative applications
 Continue to extend the reach of messaging and collaboration
 Notes, browser, Outlook, mobile, applications
 Reduce TCO
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Support additional platforms and updated OS versions
Performance improvements for better scalability
Reduce administration costs
Simplify the client - usability and productivity
 Extend Domino’s capabilities
 IBM Software Group products: Sametime, WebSphere Portal, DB2, Tivoli
 3rd party solutions
 Leverage client productivity enhancements
 Notes client improvements
 Domino Web Access improvements
 Integrate Domino into SOA initiatives
 Via new Web Services capabilities
 Notes/Domino Release 5 Support Ending
 Major incentive for many customer still on Version 5 to upgrade
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Notes 7 New Features
 Autosave option for selected documents
 New calendar options
 e.g. Auto-processing of calendar events despite conflicts (requires a Domino 7 server)
 Calendar cleanup
 Calendar filtering
 Save state on close
 Confirm close of Note
 Mail user interface enhancements
 Attention icons (the blue dots)
 mail threads (great for coming back from vacation and jumping to middle of
thread...can see whole thing)
 Smart tags support for MS Office (good for desktop integration story)
 Chat transcripts view (and automatically saved) - chats can be securely save in email
rather than plain text on disk ... and searchable!
 Extended Sametime integration
 Designer, Admin client, Domino Web Access, and Domino Access for Microsoft
Outlook improvements
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Domino 7 and Domino Designer 7 New Features
 Performance improvements (reduced TCO)
 New enterprise mail workload for benchmarking and server.load.
 Significant administration improvements
 Domino Domain Monitor (DDM)
 Client Policy Lockdown
 Smart Upgrade improvements
 New mail & calendar settings policy type
 DB2 as optional Domino data store
 SQL access to Domino data
 Domino access to DB2 via SQL
 Functional Improvements, including
 Web Services support
 Messaging improvements
 Security enhancements
 Improved LDAP support
 Expanded Platform Support
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Upgrading
© 2005 IBM Corporation
IBM Software Group | Lotus software
Upgrade Sequence
 Administration clients
 Domino directory/administration server
 Hub servers
 Spoke servers
 Mail servers
 Application servers
 Other servers
 Notes clients
 Mail design (template)
 Applications and databases
 On-disk structure (if upgrading from R5 or before)
 New features
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Upgrade Sequence
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IBM Software Group
What’s New in IBM Lotus Domino 7.0?
© 2005 IBM Corporation
IBM Software Group | Lotus software
Domino 7.0 Themes
 Improved TCO
 Dramatic performance and scalability gains
 Major Administration improvements
 New Application Platform Capabilities
 Web Services support
 DB2 database integration
 Many Other Valuable Enhancements
 Messaging management
 Security
 Domino Web Access
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Domino 7 CPU reduction results
 Enterprise mail workload (R6Mail.ntf)
 Windows, Solaris, AIX, zSeries, zLinux
 Up to 25% less CPU utilization than 6.5.1
 Domino Web Access (R6iNotes)
 Windows, Solaris
 25 - 50% lower CPU utilization than 6.5.1
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Domino 7.0 - 35% CPU reduction in IBM production
Abnormally high
antivirus scan task
increased CPU
utilization
Domino 6.5.1
Domino 7 Beta 3
Domino 7 Beta 4
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Domino/DB2 Integration
 Leverage DB2 for common storage of data, including IBM Lotus
Domino and IBM Lotus Workplace applications.
 DB2 provides robust data management capabilities and advanced
data integrity.
 Designers can build applications that blend Domino collaborative
services and relational data using Standard Query Language (SQL).
DB2 Access Views - expose Lotus Domino data to other DB2 apps
DB2 Query Views - SQL based queries as views accessed via Notes
7 client
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DB2 Considerations
 Optional, can be enabled at a later time
 Not a replacement for NSF
 Choose specific applications to DB2 enable
 Need a special key file before the feature is enable
 Can be downloaded from public beta site
 Need DB2 8.2.2 Enterprise Edition
 Evaluation copy available
 Use “compact –p” to convert from .nsf to DB2
 Planning required to determine proper infrastructure
 Do Not put system databases in DB2
 Log.nsf (should never be in DB2)
 NAB
 DDM (testing in progress)
 See Oct TechTalk here:

http://w3-103.ibm.com/software/xl/portal/!ut/p/_s.7_0_A/7_0_IP?type=doc&srcID=Y2&docID=I320342E39320J76
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What’s New in Domino 7.0 Administration?
© 2005 IBM Corporation
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What’s new in Domino 7.0 Administration highlights
 NEW !! Activity Trends
 Domino Domain Monitoring (DDM)
 Smart Upgrade Improvements
 Improved Policy Based Management
 Linux/Mozilla Web Admin Client
 Improved Email Management
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Why DDM in Domino 7.0?
 2003 survey results on administrative priorities
6%
Domino Administrative Time
7%
4%
21%
10%
21%
14%
17%
Monitoring/Troubleshooting Servers
Creating/Managing Users & Groups
Application Management
Security Admin
Troubleshooting Clients/Desktop Mgmt
Install/Setup
Messaging Admin
Miscellaneous
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Why Domino Domain Monitoring (DDM)?
 In Jan 2003 survey, Domino Administrators said:
 Domino 6.x provided new tools that reduce TCO
 Many usability and "polish" improvements
 However...
 Monitoring/troubleshooting servers takes too much time.
 Many problems across servers reported in many places.
 Correlation/analysis of lots of diverse data for complex problems is difficult.
 Need root cause analysis and corrective action context.
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DDM Goals
 At the highest level, reduce TCO by providing a means to quickly
monitor and determine the health of an entire domain at a single UI
location and quickly resolve problems -- How?
 Automate problem determination/analysis by feature (replication, messaging,
directory, security, etc.)
 Rollup, prioritize, and resolve problems across servers
 Hide details until they are needed
 Make DDM checks and reporting configurable and flexible
 Be consistent with IBM Autonomic Computing (AC) vision
 The DDM Five C’s – Check, Collect, Consolidate, Correlate, Correct
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7 Key Points to Take Home
 DDM is aimed at TCO reduction and all administrators
 One-stop shopping for monitoring and problem resolution
 Distills/correlates a huge amount of otherwise indigestible data
 Highly usable interface allows systematic approach to server issues
 Configurability and flexibility accommodates diverse enterprises
 More efficient monitoring and problem resolution leads to:
 Server stability and uptime
 Focus on business needs, not the mechanics of administration
 DDM should become primary monitoring interface, but it’s optional!
 DDM architecture facilitates future extensibility and programmability
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Activity Trends
Formerly available with Tivoli Analyzer
 A capacity planning and resource/load balancing tool for Domino
domains
 Gathers and analyzes Domino activity data
 Resource balance many Domino servers by moving databases across
servers
 Provides automated change management with full administrationcycle support
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Activity Trends -- Why Load Balance?
 Domino response varies with load
 At high utilization, response is
highly variable
 Result: improved availability, better
response times, and decreased
costs
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Re sp o n se Ti me (se c)
 Want stable and predictable
utilization
12
10
8
6
4
2
0
56
72
80
83
84
89
91
93
Pro c e s s o r u ti l i z a ti o n (% )
95
97
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Activity Trends -- Capabilities
 Balances resources in several dimensions and increases predictability of
resource consumption
 Over 25 transactions (CPU), space, network, etc.
 Manages/minimizes daily fluctuations in server load
 Generates solutions that are stable over long periods
 Solution is usually stable for 12 months or more
 Implements solution by moving databases
 Domino Change Manager automates approval process and migration of databases
between servers
 Provides server decommissioning capability
 Allows “what-if” scenarios with ghost servers
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Getting the Data
Http, Pop3, Agent Mgr, NRPC Server, etc.
 Activity Logging
 Server task writes performance data
(binary) to the server log
 Activity data stream written to the standard
server log (log.nsf)
 Activity Trends Collector
log.nsf
 Processes performance data once a day
 Correlates with other data from different
sources
 Performs historical analysis to predict
future size and consumption rates for
resources and “trends” the data
names.nsf
Activity
Trends
Collector
 Data is written to Activity Database for use
by Activity Trends in the Domino
Administrator client
activity.nsf
Used by Domino Administrator client
catalog.nsf
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Activity Trends
Load Balancing
IBM Software Group | Lotus software
Smart Upgrade Improvements in 7.0
 Smart Upgrade tracking
 Governor - Limit the number of Smart Upgrades per hour (also in 6.5.4)
 Smart Upgrade server cluster failover to another server
 Smart Upgrade failover from shared drive path kit to Attachment kit.
 Smart Upgrade fields added to the desktop policy settings document.
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IBM Lotus Notes Smart Upgrade
 IBM Lotus Notes Smart Upgrade notifies users to update their
Notes 6 and more recent clients to later releases.
 Lotus Notes Smart Upgrade uses policy and settings
documents to help manage updates.
 The Smart Upgrade Kits are available in global English only. In
a non-English environment, the Notes Client Web Kit can be
substituted for the Smart Upgrade Kit.
IBM Software Group | Lotus software
To use Lotus Notes Smart Upgrade
 Follow this procedure:
 Create a database using the Smart Upgrade Kits template (SMUPGRADE.NTF) to
host Notes client update kits.
 Update the Configurations Settings document in the Domino Directory with a link to
the Lotus Notes Smart Upgrade database.
 Download an update kit, also known as an incremental installer, from the Lotus
Developer Domain Web site (http://www.lotus.com/ldd/smartupgrade).
 Create a Kit document in the Lotus Notes Smart Upgrade database and attach a
Notes client kit or All Client kit to the Kit document, or designate a shared network
drive in the Kit document.
 Create or modify a desktop policy settings document where you specify the updated
release to deploy and the date on which the grace period for updating a Notes client
ends.
 Create or modify a master policy to assign users or groups to the desktop policy
settings document.
 Depending on the master policy created, edit Person documents to assign users to
the master policy and/or set the Lotus Notes Smart Upgrade desktop policy settings
document for one or more groups.
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Smart Upgrade Example
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Policy Management in 6.5/7.0
 In 6.0.x & 6.5.x
 Notes Client setup
 Desktop settings
 Security
 Registration
 Archiving
 In 7.0
 Client Policy Lock-Down for all settings
 New mail and calendar policies
IBM Software Group | Lotus software
Domino 6.X vs 7.0: Policies Compared
ND6
ND6
ND7
Lock
ND7
Lock
Registration policy
Y
N/A
Y
N/A
Setup policy
Y
N
Y
Y
Desktop policy
Y
N
Y
Y
Security policy
Y
Y
Y
Y
Archive policy
Y
N
Y
Y
Mail and calendar policy
N
N
Y
Y
Note: Additional policy settings have also been added in 7.0
New in Domino 7.0
®
IBM Software Group
Domino 7.0 Web Admin Client for Linux/Mozilla
© 2005 IBM Corporation
IBM Software Group | Lotus software
Web Administrator on Mozilla
 The Web Administrator uses the Web Administrator database
(WEBADMIN.NSF).
http://yourserver.domain.com/webadmin.nsf
 Make sure that the server you want to administer is set up as a Domino Web
server and that it is running the HTTP task.
 A TASK Tool is added to allow Tell commands to be issued and to issue stop,
start and restart replication, router and messaging tasks.
 Domino Server Monitoring and performance charting is not available.
 You can specify other tasks to be disabled for the Web Administrator.
IBM Software Group | Lotus software
Web Administrator Usage
 Most of the Domino Administrator functionality is available on the Web
Admin
 You can use the Web Administrator to perform the following tasks for
Internet or Notes users:
Add an ACL entry
Remove an ACL entry
Rename an ACL entry
Add, remove, or rename a database role
View the ACL change history
Create a new database on the server based on templates
Create a new copy of the database
Delete a database
Compact a database
Create or update a full-text index of a database
Force manual replication of a database with a remote server
IBM Software Group | Lotus software
IBM Software Group | Lotus software
Mail Management Enhancements
 Anti-Spam – Blacklist and Whitelist Support
 Complements perimeter Anti Spam solutions
 New in Domino 7.0
 Added control for exception/override of blacklists
– DNS whitelists
– Private whitelists
– Private blacklists
 Works with mail rules to support flexible processing
 Message disclaimers
 add disclaimers to all messages, including signed and encrypted messages
 Disclaimers can be managed via mail policies
 Mail rules -- stop processing action to increase control/efficiency
 Archiving – by Create Date and usability improvements
IBM Software Group | Lotus software
Autosave
 You can have Notes automatically save documents you are working
on to a local encrypted database in case you need to recover your
work after a power outage or system crash.
 Encrypted db is named “as_<shortname>.nsf” in the Notes\data directory.
 Not enabled by default.
 From the menu, choose File - Preferences - User Preferences.
 Choose the AutoSave interval to your preference (1-999 minutes).
 Can also be added to the user’s notes.ini or set in a desktop policy.
 A new form property is available to allow AutoSave in an application.
 More information can be found in this article:
“All about AutoSave in Lotus Notes/Domino 7”
http://www128.ibm.com/developerworks/lotus/library/autosave/index.html
IBM Software Group | Lotus software
AutoSave Recover and Delete
 If you have set the user preference to automatically save a draft at
intervals, a local encrypted database contains your current draft
documents.
 To open stored drafts
Choose File - AutoSave - Recover AutoSaved Documents.
Select the document you want to open and click Recover, or click
Recover All to open all documents in the local database.
 To delete stored drafts
Choose File - AutoSave - Recover AutoSaved Documents.
Select the document you want to delete and click Remove, or click
Remove All to delete all documents in the local database.
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Using Message Disclaimers in ND7
 Message disclaimers are notices -- usually short text blocks -- that are
added to email messages.
 They are often used by organizations in an attempt to protect the
organization's legal interests.
 Enable or disable the use of message disclaimers from the Domino
server, Notes client, or both.
 IBM recommends that you enable the Notes client to add the
disclaimer because this reduces the overhead on the server.
 This client setting is found on the Mail Settings document as a policy.
 The server setting is a combination of the server configuration
document and the mail policy.
 More information can be found in this article:
“Tip: Using message disclaimers in Lotus Notes/Domino 7”
http://www-128.ibm.com/developerworks/lotus/library/nd7-disclaimer/
IBM Software Group | Lotus software
Additional Administration Features
 Open Mail File button accessible from an open Person document and
from the People view of the Domino Administrator.
 Multiple Notes client users can use the same directory at the same
time.
 Documentation now contains information about using policies to
assign NOTES.INI settings to Notes client users or to Location
documents.
 Instant messaging setup within the Notes application plug-in can be
done using the desktop policy settings document.
 New client policy lock down feature
 New private whitelists and blacklist feature and DNS whitelist feature
 Custom password policies -enables administrators to enforce
password requirements that will fit almost any set of corporate or
government security requirements.
 Room & Resources Manager enhancements prevent overbooking of
rooms and resources.
®
IBM Software Group
Tune E-Mail for Peak Performance
6 Steps you can take to improve performance, conserve system
resources and help users get their work done faster.
Taken from Lotus Advisor December 2005 issue
Written by David Yavin and Andrew Wolff, SYS Analytics
© 2005 IBM Corporation
IBM Software Group | Lotus software
Who are the culprits?
 Not usually the large message sent to another person.
 Usually many mid-sized messages sent to distribution lists.
 Implementing a maximum size doesn’t fix this problem.
 Messages between 500K-5M typically are 5% of the messages, yet
they consume 60-70 % of the resources.
 Compounded with “Reply to All”
 Suggestion:
 Change the default to Reply w/o Attachment.
 Remove Reply w/ Attachment.
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Address habitual volume e-mailers
 Less than 1% cause more than 20% of resource consumption.
 Two types: habitual mass mailers and large attachment senders
 Even small attachments sent to large distributions cause issues.
 Mail agents often send to a distribution list, but the recipients create
an agent to auto-delete those messages.
 Suggestion:
 See if large regular distributions can be a Notes application. Then the sender
only sends a doclink/hyperlink.
 See if large attachments can be placed an a separate db and distributed
similar to above.
 Use a performance management tool to identify these users.
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Make best use of the platform
 Perhaps regular conversations between two people should use IM
instead of email.
 Email archiving often isn’t used.
 Suggestion:
 Use IM for conversations
 Use archiving
 Strip attachments
IBM Software Group | Lotus software
Place servers where there’s need
 This cuts down on WAN traffic.
 Hub and spoke vs centralized
 Suggestion:
 Use IM and email analysis tools to determine best location.
 Way the costs between an additional server and WAN/performance.
IBM Software Group | Lotus software
Prune large mailboxes
 Large mailboxes cause issues:
 Longer to back up
 Longer to index
 Corruption more easily
 Setting quotas may just “waste” users time managing their mail
instead of performing their job.
 Suggestion:
 Teach the value of deletion.
 Use network drives for personal file stores.
 Remove or archive “dead accounts”.
IBM Software Group | Lotus software
Monitor for inappropriate personal use
 “Although ensuring employee productivity isn’t an admin’s problem,
ensuring the infrastructure is being used appropriately is.”
 There are many regulations about this.
 Suggestion:
 Monitor email and IM
 Have policies regarding how to deal with offending parties.
IBM Software Group | Lotus software
Optimize Internet Settings
 Internet domains often are a security risk.
 Internet mail also overloads the SMTP gateway.
 Suggestion:
 Monitor mail sent to internet and discuss alternatives with the sender.
 Beware of Out-Of-Office cyclical agents.
®
IBM Software Group
Summary
© 2005 IBM Corporation
IBM Software Group | Lotus software
Domino 7.0 Features & Benefits
Functional Area
Key Features
Business Benefits
Scalability
Performance improvements
Enable server consolidation
Administration
DDM, Activity Trends, Policies
Reduce admin & support cost
Database
DB2 alternative data store
Consolidate data management
Applications
Web Services, DB2
New integrated applications
Platforms
Expanded platform support
Flexible deployment
IBM Software Group | Lotus software
Notes and Domino 7.0 lowers TCO - Again!
Ferris study showed Notes/Domino 6 reduced TCO by 15% overall *
Cost Area
7.0 Potential Savings
User
productivity
Notes client features improve user productivity
Server
hardware
Server performance gains lead to server hardware savings (more
users per server)
Upgrade costs
Smart Upgrade reduce cost of client upgrades
Admin costs
Reduces admin time spent troubleshooting servers. Capture &
analysis of server data, better load balancing tools
Support costs
Desktop & mail settings policy enforcement to reduce client
support call volume/ fix time
User downtime
Reduced downtime due to better monitoring
Application
integration
Mores rapid development of new web services applications
leveraging existing Domino skills
* http://www-306.ibm.com/software/swnews/swnews.nsf/n/jmae6a4qwt?OpenDocument&Site=lotus
IBM Software Group | Lotus software
Thank you!
For more information…
IBM home page
www.ibm.com
Lotus software home page
www.ibm.com/lotus
Notes client home page
www.ibm.com/lotus/notes
IBM Workplace home page
http://www.ibm.com/lotus/workplace