Transcript File - Mrs. Buchanan`s Classroom Blog

PROOFING
DOCUMENTS
Lesson 9 #1.09
Software Orientation
◦ The Proofing group on the Review tab
contains commands for launching
Word’s Spelling and Grammar
functions, searching through
References, using the Thesaurus, and
counting words by characters,
paragraphs, and lines.
◦ The Language group contains
commands for translating words or
paragraphs and an option to select a
language.
◦ These and other commands for
reviewing and editing Word
documents are located on the Review
tab.
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Spelling & Grammar
◦ Word 2013 feature that reviews Spelling and Grammatical
errors as you type and compares them against the
Microsoft Word Dictionary.
◦ Turned on by default
◦ Red wavy underline: Misspelled words
◦ Green Wavy Underline: Grammatical error
◦ Blue Wavy Line: Word usage error (their, there, they’re)
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Spelling & Grammar
◦ Review Ribbon >
Proofing Group
◦ Keyboard Shortcut: F7
◦ Words such as proper
names and nouns,
may not be in the
dictionary but can be
added
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Spelling & Grammar Options
◦ To change settings:
◦ Backstage View (File Tab) > Options > Proofing
◦ Proofing Button is located on the Status
Bar, click to display task pane with
proofing errors.
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Changing the Grammar Settings
◦ Word’s grammar settings let you
determine the punctuation and
other stylistic guidelines by which
the program will check for and
detect errors.
◦ You can change the writing style
to check for grammar only or
check stylistic rules, such as
contractions, hyphenated and
compound words, sentence
length (more than sixty words),
and more.
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Understand the Meaning of a
Word
◦ Microsoft Word has added a new command
to learn the meaning of a word.
◦ This is beneficial to you especially when a
dictionary is not available.
◦ Before clicking on the Define button, you
need to install the dictionary in your computer
and be signed in to your Microsoft account.
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Thesaurus
◦ Allows the user to search for synonyms and antonyms
◦ Synonyms: Words that have similar meanings
◦ Excited and Happy
◦ Mad and Angry
◦ Antonyms: Words have opposite meanings
◦ Excited and Upset
◦ Float and Sink
◦ The Thesaurus is a great tool to use when working on
research papers or other documents and will assist you in
avoiding using the same words multiple times.
◦ If you have difficulty in pronouncing a word, you can
hear how the word is pronounced in the Thesaurus task
pane.
◦ Keyboard Shortcut: Shift + F7
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AutoCorrect
◦ AutoCorrect: Feature that replaces commonly mistyped words
with the correct word and replaces abbreviations with specific
text strings.
◦ Example: Teh is replaced with The automatically
◦ AutoCorrect is a feature that replaces symbols, commonly misspelled
words, and abbreviations for specific text strings. For instance, to add
the Trademark symbol, type (tm) and it automatically inserts the symbol
™.
◦ Change settings by going to the Backstage View > Options >
Proofing
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Comments
◦ A Note that can be inserted into a Word 2013 document
by a reviewer to communicate suggestions, alerts, or tips to
the author
◦ Comments appear in balloons by default in the margin
(This is called Simple Markup)
◦ Person Card: Identifies the person who made the comment
(will display their picture if they have one with their Microsoft
account)
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Viewing Comments
◦ Word displays comments as little balloons in the document
with the default Simple Markup enabled.
◦ Comments can also appear in the Reviewing Pane
◦ Displays a summary of all comments and changes to the
document
◦ Comments can also be viewed Inline
◦ User’s initials appear in brackets [] (Comment does not display)
◦ ScreenTips appear (the Comment appears when you move
your mouse over the inline comment)
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Comments
◦ Markup: keeps up with the original document as well as
changes made to the original document
◦ Review Ribbon > Comments Group
◦ Can view Comments from all users or users of your choice:
◦ Review Ribbon > Tracking Group > Show Markup > Specific
People
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Track Changes
◦ The Track Changes command enables reviewers to track revisions
and feedback from other users.
◦ It highlights insertions, deletions, or formatting modifications in a
document.
◦ Must be turned on
◦ With the new Simple Markup being the default, changes made in
a document display a red line near the left margin.
◦ Comments and Track Changes are tracked on the Reviewing
Pane either vertically on the left side of the screen or horizontally
across the bottom of the screen.
◦ When the Reviewing Pane opens, a summary displays the number
of insertions, deletions, moves, formatting, and comments that
have been made in the document.
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Track Changes
◦ When there are several
individuals who have made
comments and changes in a
document and you want to see
changes from only specific
individuals, you can specify
which ones to display in your
document.
◦ If you want to see only
comments in the document and
not changes, then click the Show
Comments button.
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Track Changes
◦ Lock Tracking, this prevents anyone from turning
Track Changes off
◦ All Markup, which displays all changes and
comments
◦ No Markup, which displays the document as a
final copy without the markup
◦ Original, which displays the original document
with no markups.
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Word Count
◦ Used to find the number of words,
characters, paragraphs, or lines in a
Word 2013 document
◦ Located on the Status bar OR
Review Ribbon > Proofing Group
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Translate
Review Ribbon > Language Group > Translate
◦ Feature that allows users to
translate their document into
other languages
◦ Translate Document
◦ Translate Selected Text
◦ Mini Translator
◦ Must be connected to the
Internet
◦ Some translations may be
inaccurate
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