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Lesson 9 #1.09
Software Orientation
◦ The Proofing group on the Review tab
contains commands for launching
Word’s Spelling and Grammar
functions, searching through
References, using the Thesaurus, and
counting words by characters,
paragraphs, and lines.
◦ The Language group contains
commands for translating words or
paragraphs and an option to select a
◦ These and other commands for
reviewing and editing Word
documents are located on the Review
Spelling & Grammar
◦ Word 2013 feature that reviews Spelling and Grammatical
errors as you type and compares them against the
Microsoft Word Dictionary.
◦ Turned on by default
◦ Red wavy underline: Misspelled words
◦ Green Wavy Underline: Grammatical error
◦ Blue Wavy Line: Word usage error (their, there, they’re)
Spelling & Grammar
◦ Review Ribbon >
Proofing Group
◦ Keyboard Shortcut: F7
◦ Words such as proper
names and nouns,
may not be in the
dictionary but can be
Spelling & Grammar Options
◦ To change settings:
◦ Backstage View (File Tab) > Options > Proofing
◦ Proofing Button is located on the Status
Bar, click to display task pane with
proofing errors.
Changing the Grammar Settings
◦ Word’s grammar settings let you
determine the punctuation and
other stylistic guidelines by which
the program will check for and
detect errors.
◦ You can change the writing style
to check for grammar only or
check stylistic rules, such as
contractions, hyphenated and
compound words, sentence
length (more than sixty words),
and more.
Understand the Meaning of a
◦ Microsoft Word has added a new command
to learn the meaning of a word.
◦ This is beneficial to you especially when a
dictionary is not available.
◦ Before clicking on the Define button, you
need to install the dictionary in your computer
and be signed in to your Microsoft account.
◦ Allows the user to search for synonyms and antonyms
◦ Synonyms: Words that have similar meanings
◦ Excited and Happy
◦ Mad and Angry
◦ Antonyms: Words have opposite meanings
◦ Excited and Upset
◦ Float and Sink
◦ The Thesaurus is a great tool to use when working on
research papers or other documents and will assist you in
avoiding using the same words multiple times.
◦ If you have difficulty in pronouncing a word, you can
hear how the word is pronounced in the Thesaurus task
◦ Keyboard Shortcut: Shift + F7
◦ AutoCorrect: Feature that replaces commonly mistyped words
with the correct word and replaces abbreviations with specific
text strings.
◦ Example: Teh is replaced with The automatically
◦ AutoCorrect is a feature that replaces symbols, commonly misspelled
words, and abbreviations for specific text strings. For instance, to add
the Trademark symbol, type (tm) and it automatically inserts the symbol
◦ Change settings by going to the Backstage View > Options >
◦ A Note that can be inserted into a Word 2013 document
by a reviewer to communicate suggestions, alerts, or tips to
the author
◦ Comments appear in balloons by default in the margin
(This is called Simple Markup)
◦ Person Card: Identifies the person who made the comment
(will display their picture if they have one with their Microsoft
Viewing Comments
◦ Word displays comments as little balloons in the document
with the default Simple Markup enabled.
◦ Comments can also appear in the Reviewing Pane
◦ Displays a summary of all comments and changes to the
◦ Comments can also be viewed Inline
◦ User’s initials appear in brackets [] (Comment does not display)
◦ ScreenTips appear (the Comment appears when you move
your mouse over the inline comment)
◦ Markup: keeps up with the original document as well as
changes made to the original document
◦ Review Ribbon > Comments Group
◦ Can view Comments from all users or users of your choice:
◦ Review Ribbon > Tracking Group > Show Markup > Specific
Track Changes
◦ The Track Changes command enables reviewers to track revisions
and feedback from other users.
◦ It highlights insertions, deletions, or formatting modifications in a
◦ Must be turned on
◦ With the new Simple Markup being the default, changes made in
a document display a red line near the left margin.
◦ Comments and Track Changes are tracked on the Reviewing
Pane either vertically on the left side of the screen or horizontally
across the bottom of the screen.
◦ When the Reviewing Pane opens, a summary displays the number
of insertions, deletions, moves, formatting, and comments that
have been made in the document.
Track Changes
◦ When there are several
individuals who have made
comments and changes in a
document and you want to see
changes from only specific
individuals, you can specify
which ones to display in your
◦ If you want to see only
comments in the document and
not changes, then click the Show
Comments button.
Track Changes
◦ Lock Tracking, this prevents anyone from turning
Track Changes off
◦ All Markup, which displays all changes and
◦ No Markup, which displays the document as a
final copy without the markup
◦ Original, which displays the original document
with no markups.
Word Count
◦ Used to find the number of words,
characters, paragraphs, or lines in a
Word 2013 document
◦ Located on the Status bar OR
Review Ribbon > Proofing Group
Review Ribbon > Language Group > Translate
◦ Feature that allows users to
translate their document into
other languages
◦ Translate Document
◦ Translate Selected Text
◦ Mini Translator
◦ Must be connected to the
◦ Some translations may be