Transcript Electoral Roll Management System

ELECTORAL ROLL
MANAGEMENT SYSTEM
1
A Brief Overview
ABOUT US
Election Commission of India is a permanent
Constitutional Body. The Election Commission was
established in accordance with the Constitution on
25th January 1950.
 Since then free and fair elections have been held at
regular intervals as per the principles enshrined in
the Constitution, Electoral Laws and System.

2
BASIC UNITS
OF SYSTEM
3
ELECTION SYSTEM
 Parliamentary
Constituencies
 Assembly Constituencies
 Parts
 Polling Stations
 Polling Station Buildings
 Sections
4
REVENUE SYSTEM
 Divisions
 Districts
 Tehsils
 Villages
5
URBAN SYSTEM
 Towns
Nagar Nigam (Municipal Corporation)
 Nagar Palika (Municipality)
 Nagar Panchayat (City Council)

 Wards
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OTHER MISC UNITS ARE …
 Police
Stations
 Post Offices
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POINTS TO REMEMBER
Each AC is linked with one PC only
 Each Part is linked with one AC only
 Each Section is linked with one Part only
 A Part can have multiple Polling Stations
 Multiple Polling Stations can be located in one PS
Building
 The relationship between each unit in each
different system is one-to-many OR many-to-one.
 Eg. One PC can have multiple AC, but AC can
have only one PC

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LINKING MULTIPLE ACS WITH PCS
2
1
4
DISTRICT 1
3
6
7
5
9
1
DISTRICT 2
3
2
5
4
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BOUNDARIES LEGENDS
DISTRICT
PC
AC
PART
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LINKING DIFFERENT SYSTEMS

Think about linking AC with Districts … or Parts
with Tehsils or Villages …
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SOLUTION …
One AC can be linked with more than one DISTRICT
AC NO
DISTRICT NO
4
11
4
12
4
13

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LINKING PART WITH DISTRICT
Eg.

PART NO
21
22
23
AC NO
4
4
4
DIST NO
11
12
13
12
LINKING AC WITH MULTIPLE DISTRICTS
2
1
4
DISTRICT 1
3
DISTRICT 2
9
6
7
5
8
BOUNDARIES
DISTRICT
AC
PART
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ABOUT
ELECTORAL ROLL MANAGEMENT
SYSTEM (SOFTWARE)


The ERMS (Electoral Roll Management
System) will cover the entire process of Electoral
Roll preparation for the state from Electoral Roll
Revision data management to final Electoral Roll
publishing.
Software is developed and owned by ECI, GOI
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POLICIES AND
GUIDELINES
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ARCHITECTURE OF ERMS
State Level
System
Control Table
Electoral Roll
ERO
Uploaded
Bulk
Export
BLOs
Door to door
verification
Managing
Electoral Roll
that includes
insertion,
deletion,
updating and
transposition
within AC. And
printing of
Electoral Roll
including one or
multiple
supplementary
list.
Local Machine
Form 6
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Form 7,8 & 8A
Electors
= Database
GUIDELINES
SQL Server Database is used for data Keeping
Audit Trail with full access log.
Separate database for Form 6/7/8/8A/6A
As per the procedure currently being followed only
accepted (by ERO) forms will be entered.
The record of rejected forms will be kept separately as
usual.
Only ERO/AERO can update the main database
EPIC will be generated from original database
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PRINTING OF ELECTORAL ROLL
Only Commission approved formats should be
used for printing EPIC.
 Roll should not be integrated after draft
publication. 2012 being Assembly General
Election Year for final publication on 02/01/2012
the entire Photo Electoral Roll, i.e Mother Roll &
Supplementary will be printed.
 Software has provision for printing rolls and
generating EPIC at district level.
 At appropriate time provision will be made in the
software for Photo Voter Slip generation to be
distributed by BLO to every Elector before Poll.

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PHOTOGRAPH MERGING
Only 2 megapixel camera should be used.
 Size of the photograph must be less than 20KB
 Photograph should be kept in binary format only,
along with the voters’ other details
 Photograph enhancement tool should be provided
if required.

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MAKING OF EPIC
EPIC should be printed only when photograph is
merged as binary data in database.
 The information printed on EPIC should be
generated from the electoral roll database and
then stored in separate database.
 EPIC No will be generated as per the
instructions of the Commission.

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CITIZEN SERVICES
Facility for tracking of applications will be
provided in the software.
 The following unique no. should be printed on
acknowledgement slip for tracking :  Eg.
Length
Sample
 State Code
(3 digit)
S26
 AC No
(3 digit)
003
 Part No
(3 digit)
129
 Year of Application
(4 digit)
2011
 Application No
(4 digit)
1457

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UNDERSTANDING FORM NO FOR EACH
APPLICATION
State
Code
Part No
Form No
2011S24 003 129 A 1457
Year
AC No
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UNDERSTANDING
ERMS MODULES
(CORE COMPONENTS)
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COMPONENT DESCRIPTION (MODULES)
Admin Module
 Intensive / Summary Revision Data Upload
Application
 ERO / AERO Application
 Integration and Roll Printing Application
 Electors’ Photo Identity Card Preparation
and Printing Application

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Admin Module
For Users Addition / deletion
 Summary
Revision Data Upload User
 ERO/AERO
 EPIC
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ADMIN MODULE LOGIN PAGE
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SUMMARY REVISION DATA UPLOAD USER
CREATION
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ASSIGNING AC AND PARTS TO USER
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ERO USER CREATION
29
ASSIGNING AC PART TO ERO
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UPDATION OF DIGITAL CARD
INFORMATION
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EPIC APPLICATION USER CREATION
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ASSIGNING AC AND PART TO USER
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Summary
Revision data
upload
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SUMMARY REVISION DATA UPLOAD
APPLICATION
Add, Delete and Update the Electoral Roll.
 Form 6 - For inclusion of name in Electoral Roll
 Form 6A - For inclusion of name in Electoral Roll
for NRI
 Form 7 - For objection to inclusion of name &
deletion of name in Electoral Roll
 Form 8 - Application for correction to particulars
entered in Electoral Roll
 Form 8A - Application for transposition of entry
in Electoral Roll. (Within AC)
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Upload the Form 6 Data For Approval
SELECT ADDRESS SOURCE
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SUMMARY REVISION DATA UPLOAD
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SELECT AC & PART
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FORM 6 ADDITION
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FORM 7
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FORM 8
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FORM 8A
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UPLOAD FORM 6 DATA
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BRIEF REPORT
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DETAIL REPORT
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DELETE UPLOADED DATA
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CHECK DUPLICATE RECORD
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COPY DATABASE
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ERO Software
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ERO / AERO APPLICATION
This application is for the Elector Registration
Officer to approve revisions made through
‘Summary Revision Data Upload Application’.
Roles of ERO
 Approval/Rejection of Forms
 Updating records in the main database of
electoral roll.

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ERO SOFTWARE
LOGIN SCREEN :
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ELECTOR REGISTRATION OFFICERS ORDER
WITHOUT APPOINTING ENQUIRY OFFICER
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UPDATE APPROVED RECORD ON DATABASE
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DELETE DUPLICATE RECORD
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EPIC SOFTWARE

EPIC user can create EPIC for Electors using
this application. The main functionalities of this
application are : -
Verify the data available at the server and do
correction in address, if needed.
 After verification of data the EPIC can be
generated for each elector in a pdf format.
 Provision to make duplicate EPIC will be
provided.

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IMPORT THE VOTERS DETAILS
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CREATE NEW EPIC
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CREATE DUPLICATE EPIC CARD
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REPORTS
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COUNTING OF EPIC PREPARED BY VENDOR
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OUTWARD REGISTER/ISSUE REGISTER
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EPIC COVERAGE
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NON EPIC COVERAGE
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DUPLICATE EPIC COUNTING
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SHOW EXISTING PDF
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SET PATH FOR STORING PDF
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ROLL PRINTING APPLICATION
This software is used for integration of electoral
roll that means for merging Mother Roll and one
or more supplementaries*.
 For the printing Electoral Roll ( Part wise ) with
or without photos.
 Printing of Part Header Page with Control Table
Units
* Note : Supplementary List means new additions,
modifications and updations in the roll.

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MOTHER ROLL(WITH PHOTOS)
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PART HEADER PAGE
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SUPPLEMENTRY WITH PHOTO
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ELECTORAL ROLL WITHOUT PHOTO
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ROLL ALPHABETICALLY
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BLO WORKING COPY
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MALE FEMALE OTHER TOTAL(MFOT)
REPORT
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MIS REPORT
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WAY AHEAD
 Download
the Trial Version from
CEO District Portal Link on CEO
Site
 Training at District
 Trial run
 Trial run report Submission
Installation & Testing of Final Software
 Go Live

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INTEGRATION OF
ERMS WITH PGRS
State Level
System
PGRS
Electoral Roll
ERO
Uploaded
BLOs
Door to door
verification
Local Machine
Bulk
Export
Collection of
FORM
6/7/8/8A/6A
from PGRS
then
redirecting
into
UPLOADED
(State level
database )
Form 6
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Form 7,8 & 8A
Electors
= Database
4/7/2015
SUPPORT CELL
Email : [email protected]
Contact Nos:
0522- 4049815, 9450093618, 8726253602
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4/7/2015
THANKS
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