Transcript A powerpoint of a proposal for the ACM SCENE Conference on

Proposal for:
ACM SCENE 2005 Conference
at Drexel University
Project Members
Project Manager:
Anthony Costantino
Marketing Coordinator:
Anny Wang
Speakers Coordinator:
Nida Cassim
Logistics Coordinator:
Anthony Costantino
Fiduciary Officer:
Sandeep Khurana
Acronyms
ACM – Association of Computer
Machinery
SCENE – Student Chapter Event
NorthEast
A.I. – Artificial Intelligence
Purpose
• To propose that Drexel University should host the
ACM SCENE 2005 event on February 19, 2005.
Objectives
•Educate prospective attendees on the conference theme : Artificial Intelligence
•Encourage local Philadelphia area students to share ideas related to the
conference theme & its application to industry
•Promote ACM Membership and Unisys Awareness
•Create Discussion between local ACM chapters
Create Contacts with local professionals
•Enjoy a day of lectures, food, and fun
Design Considerations
• Hope to gain interest in the ACM from all prospective attendees
•Directed towards entire academic community
•Assure that cost are minimized but not at the expense of quality
•Obtain written contracts with speakers 3 weeks before event
providing opportunity for review (January 29th, 2005)
•Provide final analysis report / attendees survey with future ACM
events in mind
Why Drexel?
Lecture halls are large (300 + Capacity)
Yet, small enough for attendees to interact
Lecture halls equipped with latest technologies
Co-operative education program provides strong
links to local corporations
Drexel is ideally located
Methodology
PHASE I: DESIGN
• Create a list of acceptable lecture halls to hold the
conference
• Create a list of speakers that can relate to the theme of A.I
• Design Posters/ Flyers for approval
Acceptable Lecture Halls
(Examples)
Nesbitt Hall 111
Stein Auditorium
Stratton Hall 113
Campbell Auditorium
Matheson Hall 109
Patten Auditorium
Drexel A.I. Contact Examples
Poster and Flyer Examples
Methodology
PHASE II: IMPLEMENT
•Develop Conference Website
•Create Contracts for each speaker
•Obtain Bibliography & Picture from each speaker for website
•Reserve Lecture hall & Space for Lunch
•Arrange catering from Sodexho
•Arrange Parking Services
Website Idea
Food
• Sodexho caters Drexel University
• Breakfast Ideas
• Omelet Station
• Pancakes
• Fruit
• Lunch Ideas
•Assorted sandwiches
•Buffalo Wings
•Vegetarian Wraps
Methodology
PHASE III: TEST
Call & Email participants to remind them of the
event
Arrange floor design of event
Test AV Equipment in lecture hall
Project Resources
Personal Computer
Laptop Computer
Overhead Projector
Wireless Microphone
Laser Pointer
Lecture Hall
Buffet Area
Tables & Chairs
 (All Services, Equipment, & Facilities provided by Drexel University)
Costs
Estimated Cost of Event: $ 6,000
•Donations for event:
-Unisys
$2,500
-Drexel ACM Student Chapter
$250
-Ursinus ACM Student Chapter
$250
-Drexel College of Engineering
$3,000
and Department of CS (all internal costs)
Expenses
Questions?