Transcript RIAS - Rutgers University

NJ State Employees Charitable Campaign
Payroll Deduction Instructions
Three Processes Based on Employee Type
• Rutgers Legacy, UMDNJ Legacy, Rutgers Foundation are the
three employee types.
• The payroll deduction process is different for Rutgers Legacy
and UMDNJ Legacy employees.
• Rutgers Foundation employees can only contribute via check.
Payroll deduction is not available.
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Rutgers Legacy Employees
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Important Notes
• Contributors must complete the paper pledge form AND the
online steps in RIAS to give via payroll deduction.
• RIAS electronic steps ensure that your gift will be taken from
your paycheck.
• The paper pledge form indicates what charity your gift is
designated to.
• You may also use the paper pledge form to make a one time
donation via check.
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Rutgers Legacy Paper Pledge Form
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Process and Deadlines
• All contributions by payroll deductions must be made through
RIAS Self-Service by December 5th.
• All paper pledge forms and checks (If applicable) must be
submitted by the coordinators to Kay Schechter by December
10th:
Office of Community Affairs
Department of University Communications and Marketing
Rutgers, The State University of New Jersey
101 Somerset Street
New Brunswick, NJ 08901-1281
Attn: Kay Schechter
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Using the RIAS Website for Payroll Deduction
www.rias.rutgers.edu
Visit the site and click “RIAS
Login” on the upper left
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• Enter your NetID and
Password and Click
Login
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• Under the HCM and
Payroll menu, select
“Self Service” on the
upper left
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• Under Payroll and
Compensation, select
“Voluntary Deductions”
on the far right
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• Select “Add Deductions”
on the bottom left
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• Click on the magnifying
glass on the right of the
“Type of Deduction” Box
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• A secondary menu will
appear
• Choose “Combined
Charities”
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• Determine if you would like to give
a flat amount per pay period or a %
of your gross pay each pay period
• Select the appropriate deduction
type from the drop down box
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• Enter the flat amount or
% amount per pay period
to be deducted in the
appropriate box
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• Determine if you would like
deductions taken until you
reach a specific goal amount.
• If so, enter the target amount
in the appropriate box
• If not, leave this box blank
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• You must enter a specific start
date
• Click on the calendar to the
right of the start date box to
choose January 1, 2015
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• You do not have to enter an end date
if you set a goal amount
• Click on the calendar to the right of
the end date box to choose the
appropriate date
• For most individuals this will be
December 31, 2015
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CAUTION!!!
• Check your Information!
• There is no way to delete a
deduction once submitted
• It may only be edited
• Check the info again!
• Click Submit
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• Review the summary screen
• Click “Sign Out” in the upper
right corner
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Important Notes
• Contributors must complete the online process.
• Paper form is also needed if contributing via payroll
deduction.
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Legacy UMDNJ Employees
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Process and Deadlines
• UMDNJ Legacy Employees process payroll deductions
through the NJSECC site directly.
• All contributions by payroll deductions must be made through
the site by December 5th.
• No paper pledge forms are required for payroll deductions.
• You will need to use a pledge form if you are making a one
time contribution by check.
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UMDNJ Legacy Paper Pledge Form
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NJSECC Website
http://www.njsecc.org/
Visit the site and click on the
“Give at the Office” link on the
right side.
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• Scroll over the “Pledging”
option and select “Make
a Pledge” in the top left
corner.
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• Either “Login” if you have
pledged in the past or
“Register” if you have
never made a pledge
before.
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If You’re Registering:
• Click “Register” and fill out the
form that pops up.
• Don’t forget to select your
organization. “Rutgers UMDNJ
Legacy”
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• Follow the two step process.
• Be sure to select payroll contribution, enter
your information, select your charities and
make your pledge.
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Select Payroll Contribution
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• Be sure to select the correct annual
employment term (27 weeks, 22 weeks, or 10
months).
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Allocate Your Deduction Among The Charities
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Enter Your Pledge
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CAUTION!!!
• Check your information!
• Review your allocation total.
• There is no way to delete a
deduction once submitted
• Check the info again!
• Enter Your Pledge.
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• Print a pledge receipt.
• Click “Logout” in the upper
right corner
• Provide your coordinator with
a copy of the receipt.
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Summary
• Rutgers Legacy employees can use RIAS self-service to
make a contribution via payroll deduction or make a one time
contribution via check. Both require the paper pledge form to
be submitted.
• UMDNJ Legacy employees can make a contribution via
payroll deduction through the NJSECC website or a one time
contribution via check using the paper pledge form. A paper
pledge form is not required if using the NJSECC website.
• Rutgers Foundation employees can only make one time
contributions via check using the paper pledge form.
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Questions?
• Contact Todd Slawsky
– 848-445-1900
– [email protected]
• Contact the Employees Charitable Campaign
– 800-242-4356 x21
• Contact the Office of Community Affairs
– 848-932-7823
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