Transcript Developing adaptation financing proposals

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Developing Adaptation Financing Proposals
24 – 26 June 2013
Charina Cabrido
Communications Specialist
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Successful organizations that secured operational grants and funding
PROJECT: Climate
Adaptation for Rural
Livelihood and
Agriculture (CARLA)
COUNTRY: Malawi
African Development
Bank
Malawian women
comprise 52% of the
country’s total
population, majority of
whom live in the rural
areas. Although women
comprise 70% of full-time
agricultural labor force,
they have limited access
to agricultural extension
services, training, and
credit.
+ Outline
Standard Proposal Writing Framework
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Project Title
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Rationale
Project Objectives
Project Outputs
Activities
Beneficiaries
Project Implementation
Timetable
Financial Requirements
Monitoring and Reporting
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Project Title
Establish a working title to describe the
‘result’ or ‘effect’ of the project.
This gives the audience some information
about the ‘goals’ of your project.
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Project Title
Have a concise and focused title. Keep it short (10- 15 words)
Identify the priority sector/theme
Include verbs that focus on the change you seek
Show clearly what is being investigated
Avoid unnecessary punctuation (commas, colons, semi-colons)
Should not repeat keywords
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Project Title
CLIMATE CHANGE ADAPTATION IN RURAL COMMUNITIES OF FIJI
(Country: Fiji)
Objective: To incorporate climate change adaptation in an integrated
approach in the management of coastal ecosystems and water resources in
rural communities of Fiji.
CLIMATE CHANGE CAPACITY BUILDING AND KNOWLEDGE MANAGEMENT
(Country: Bangladesh)
Objective: Mainstreaming climate change adaptation in development
planning and management through the establishment of a climate change
adaptation Information and Knowledge Management network and
institutional architecture.
Sectors and Themes: Multisector / Climate change adaptation,
Environmental sustainability, Gender equity, and capacity building in climate
change
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Rationale
A rationale is a clear and concise argument
explaining why the project is important.
This does not need to be long or detailed,
but should make a convincing business case
for the work to be done.
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Rationale
Analysis of the development and climate challenges that the
project aims to address, identifying the impact and the
intended adaptation approaches.
The need for such measures and how such measures will improve food
security and/or economic growth of the community, region or country.
 Introduction of
 The
the current social and economic
problem or critical issue that the proposal seeks to resolve.
 How the
need for the project was determined.
 How
intended beneficiaries were involved in project identification and
planning.
 Other
programs and activities that will complement the proposal.
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Rationale
Importance of the proposed project to the funding
organization
 Ensure
that the intervention is not a stand alone
activity
Identify the relationship of the project to other relevant
programs (local, district or national government,
multilateral and bilateral aid agency projects, and other
community-based, NGO, and/or private sector activities).
Sample 1
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Project Objectives
Program Goals for Country Operations
Formulate Objectives at the sector level for
each of the program goals
They are statements of desired results and
impact, which contribute towards the
achievement of the program goals
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Project Objectives
Objectives are brief statements that define exactly
what you wish to accomplish.
This discusses what changes are expected to occur
among intended beneficiaries if project operations are
successful.
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Project Objectives
SMART
Specific - What is the specific task?
Measurable - What are the standards or
parameters?
Use indicators (quantity, frequency, accuracy),
incorporate cost, time and technical specifications
Achievable - Is the task feasible?
Realistic - Are sufficient resources available?
Time-Bound - What are the start and end dates?
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Project Objectives
Use “to” + action verb + single quantifiable
result + measurement indicator + time
Sample 2
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Project Outputs
Define the actual product or service that
meets those objectives.
Examples:
 Number
of workshops conducted,
 Hours/days
 New
of service provided,
tools or resources developed and distributed.
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Project Outputs
Output 1. Guidelines to improve resilience
of coastal food production systems to the
impacts of climate change developed.
This output will assist the Ngatpang Maritime Authority in the
State of Ngatpang (Palau) to develop their capacity to design
guidelines and technologies to enhance resilience of their coastal
food production systems to the impacts of climate change.
OBJECTIVE: To facilitate the implementation of long-term adaptation measures to
increase the resilience of a number of key development sectors in the Pacific island
countries to the adverse impacts of climate change.
Sample 3
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Activities
Describe how each immediate project
objective will be carried out in terms of
planned activities, their timing and
duration, and who will be responsible for
each activity. This can be summarized in a
simple table.
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Activities
Essential Components of Activities
Category
Component
Purpose
Description
WHAT
UNIT
What we want to
implement/achieve
UNIT: Unit of
measurement/should
be defined against each
activity in order to
measure the level of
achievement against
each activity.
WHERE
LOCATION
Where we want to
implement
Region/Country:
Location for the
implementation of each
activity should be
clearly defined.
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Activities
HOW
TARGET
How much
Target: Numeric target should be defined against
we want to
each activity.
implement/a
chieve
STRATEGY
APPROACH
How we
want to
implement
Implementing strategy: approach for proper
implementation of the
activities should be clearly defined
against main activity. This will address,
what method / approach should be used for the
implementation of activities, what stakeholders /
actors should be involved and what will be the
relationship between the implementation
organization and other stakeholders involved in the
implementation of the activities.
RESOURCES
How much
resources
(Financial/H
uman)
Estimated Resources: How much financial and
human resource is required against each
main activity must be clearly defined.
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Activities
WHO
WHEN
Target Beneficiaries
Who is going to
benefit
Partners / Stakeholders:
For whom the activities is designed
to benefit; Target beneficiaries
should be
clearly defined against each
activities.
Responsibility
Who is responsible
for implementation
Officer in Charge: Responsible
officer must be defined for each
main activity for proper
implementation and tracking of
main activities. It means that
officer identified will be responsible
for implementation and follow-up
of their relevant activities.
TIME
When we want to
implement
Main activities must have defined
timeline (Starting and Ending
Month and / or Quarter)
+ Project Activities and How They Contribute to
Achieving Results
• Challenges caused by climate change and actions to
be undertaken to prevent, reduce the effects or adapt
to the challenges.
• How these actions will improve and enhance
resiliency, long-term sustainability and maintenance
of the project.
• Activities that target baseline data collection as well
as the application of performance measurement
methods.
+ Objective, Outputs, Activities
Hierarchy of Objectives
Objectively Verifiable
Indicators
Means of
Verification
Assumptions
Objectives: What
response the project
intends to achieve
among the target
population groups.
Measures effects. Describe
target population responses
to project outputs, e.g.,
behavior change, reactions
and perceptions; systemic
changes in institutions
Also measured by
the difference
between baseline
and end line
measurements.
Other conditions
and changes that
must be brought
about by other
actors.
Outputs: What the
project intends to
achieve in the short
term as a result of the
project activities
Describe project products,
i.e., the direct results of
project activities for which
the project is responsible.
Should be
documented in
project monitoring
reports.
Activities: What the
project staff will do;
sometimes
referred to as
interventions
Measures completion;
whether or not activities
were completed, and in
comparison to any targets
Monitoring and
Annual reports
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REVIEW
Objectives, Outputs, Activities
Objectives
Priority area of work, under which,
programs / projects are designed to
achieve certain outputs. Objectives are
your vehicle for the change, planned in
the strategic documents.
To measure reduction of disaster
losses through optimal investments
in Disaster Rick Reduction (DRR).
Outputs
Outputs are tangible, verifiable and
measurable results / deliverables that
are delivered from the project.
Methodology to measure national
and international investments in
DRR developed with regional inputs
and applied by countries in Asia and
Pacific.
Activities
Activities are smaller more manageable
outputs.
Organize Asia Partnership meeting
in Bangkok, in March 2014
(Including, Amount allocated at the
time of planning, Time Frame and
responsible officer)
Sample 4
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Beneficiaries
This section describes who and how many people
are expected to benefit from the project, both
directly and indirectly.
It should also discuss how intended beneficiaries
have been involved in project design, and their
expected role in project implementation and
evaluation.
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Beneficiaries
Identifying Results-based beneficiaries
 The
first level: People involved in activities to produce
outputs.
 The
second level: People benefiting from development
outcome.
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The third level: People who would benefit from potential
impact.
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Beneficiaries
The direct project beneficiaries will be 19 000 rural poor families representing
approximately 120 000 individuals. The group will include:
(a)
small-scale producers whose production units have been affected by 10 years
of declining success of traditional cotton production models and who lack the
financial or technical capacity to adopt new technologies or diversify
production activities; and
(b)
small-scale farmers whose production units have very low productivity and
limited potential.
These two subgroups will account for 60% of all direct project beneficiaries. The
rest of the target group will be made up of indigenous groups, rural women who
are heads of household and rural workers.
Empowerment of Rural Poor Organizations and Harmonization of Investments ( Paraguay
Rural ) Project - support the strengthening and creation of social capital through training for
beneficiaries and their organizations.
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Beneficiaries
Involvement in project design and goals:
Beneficiary organizations will be assisted by other farmers who have
already been trained and who are members of the same beneficiary
organization. Beneficiaries will develop their own business plans in
order to access project funds; the project will provide them with the
necessary technical assistance and training for this task.
Beneficiaries will also sit on the project's steering committee and
attend meetings of the policy dialogue forum.
Many features of the project design are based on the successful
results of the International Fund for Agricultural Developmentfunded Management of Natural Resources in the Southern
Highlands Project in Peru.
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Project Implementation
This section may be presented in graphical (table)
form and can be attached as an annex. It should
indicate the sequence of all major activities and
implementation milestones, including targeted
beginning and ending dates for each step. Provide
as much detail as possible.
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Project Implementation
This section should describe:
 who will be
responsible for planning and management of project
operations as well as the roles of other bodies and organizations
associated with the project; and
 what arrangements will be
established to ensure that there will
be effective coordination with other relevant programs and
activities.
 This
section should also discuss whether project operations are
expected to continue, or expand to other areas or sectors, once
the current phase of assistance is completed. This could include
plans for introducing self-financing provisions to ensure
continued viability of operations on project completion.
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Project Implementation
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Project Implementation
Institutional Arrangements
NEDA Regional Development Office - The NEDA Regional Development Office (RDO), headed by the
Deputy Director-General for RDO, shall implement the project. The DDG for RDO shall approve all
project-related activities.
NEDA Regional Development Coordination Staff - The Regional Development Coordination Staff
(RDCS) shall manage all project activities, including coordination with the NROs, review of all
proposed projects and integration of regional reports. It shall also handle administrative and financial
aspects of the project, including facilitating fund transfers to NROs.
NEDA Regional Offices (NROs) - The NEDA Regional Offices (NROs) shall undertake project selection
and endorse the same to the DDG-RDO for approval. They shall prepare the PDMF work and financial
plan and oversee all activities in their respective regions. NROs shall likewise ensure technical
soundness of all outputs. While LGUs shall be primarily responsible for advocacy and sourcing of
funds for their proposed projects, NROs shall facilitate the submission of completed project proposals
for ODA funding to appropriate agencies.
TECHNICAL ASSISTANCE TO LOCAL GOVERNMENT UNITS ON PROJECT DEVELOPMENT
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Project Implementation
Local Government Units - Upon selection and approval of the projects to be assisted,
concerned LGUs shall assign technical staff to undertake project activities. They shall
submit their proposed plan of action to the NROs for review and integration in the over-all
PDMF work program and implement the same. LGUs shall initiate the presentation and
submission of completed projects to prospective funding institutions, local bodies or
private investors.
Process of Project Identification and Formulation
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NROs shall invite LGUs to submit proposals for assistance under the proposed TA. The
selection of proposed activities in each region on the other hand shall be based on
specific guidelines to be prepared by each NRO and approved by the DDG- RDO. These
guidelines shall be consistent with the overall objective and priorities of the PDMFPCDF. The DDG RDO shall likewise approve all proposed projects submitted by NROs,
including the Work and Financial Plans, upon favorable review of the RDCS.
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LGUs may choose the most appropriate mode of implementation for their projects,
either through the procurement of consultancy services or direct assistance by the NRO
or PDAC.
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Timetable
Visual description of the sequence of major
program activities over time and should set
clear benchmarks and timelines that can be
used to track overall program progress.
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Timetable
PROJECT: Climate Adaptation for Rural Livelihood and Agriculture (CARLA)
COUNTRY: Malawi
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Financial Requirements
The budget should be a summary of the proposal.
There should be a direct relationship between the
budget items and the objectives/activities
contained in the narrative. Every item in the
budget should be justified in the document.
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Financial Requirements
Budget Items
1.
Project Personnel - personnel needed to plan and implement the
project or specialized consultancy services required to accomplish a
specific project objective. Salaries and consultancy fees should be
reflective of local prevailing conditions.
2.
Capacity Building - Capacity building programs and study tours, inservice training.
3.
Equipment - equipments including operation, maintenance and repair
of equipment.
4.
Contingency - a contingency amount not anticipated in all direct costs
for project implementation and support covered in the proposed
budget line items.
5.
Project Audit - annual audit by recognized firm
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Financial Requirements
Co-Financing
While co- financing aspect of the project is not a
formal requirement to access funding, it will assist
greatly in favorable consideration of project
proposals particularly where there are competing
interests in available funding.
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Financial Requirements
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Monitoring and Reporting
This section should discuss proposed mechanisms
and procedures for monitoring of project
operations to ensure that activities occur as
planned, that they remain directed towards stated
objectives, and that appropriate corrective action
is taken if required. Project reporting is the formal
presentation of monitoring information.
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Monitoring and Reporting
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Who: what institutions are responsible for monitoring and evaluation; how
responsibilities are divided; the numbers and qualifications of staff responsible
for monitoring functions.
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What: what information and data are to be collected.
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How: what procedures and methodologies are to be used to gather data; what
sources will be used; how will the project Management Information System
manage data.
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Why: how data will be used and by whom; how will it feed into policymaking.
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When: how frequently will data be collected and reports prepared.
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Where: what will be the responsibilities at different levels and in different
organizations; how will data flow between local and national levels.
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Monitoring and Reporting
Reporting:
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Inception report
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Progress report(Implementation phase)
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Technical report
(Implementation phase)
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Financial report
(Implementation and completion phase)
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Completion report
(Completion phase)
Sample 5
Sample 6
Sample 7
Sample 8
(Inception phase)
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Thank You
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Cross cutting issues