Transcript WYSO Parent Orientation Slideshow

WYSO Parent Orientation
New Members
September 10, 2016
“Enriching lives by providing transformational musical experiences and opportunities.”
Agenda
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Welcome
Overview of WYSO
WYSO Staff
Season Schedule
Chamber Ensembles
Staying Informed
Attendance & Conduct
Concerts
Photo Policy
Dress
Merchandise
Orchestra repertoire
Seating Arrangements
Auditions
Parents
Association/Volunteering
Tours
Community Outreach
Endangered Instruments
Scholarships
Family Fundraising
What is WYSO?
• Founded by Dr. Marvin Rabin in 1966, the
Wisconsin Youth Symphony Orchestras (WYSO)
has grown from one single orchestra into a
comprehensive program that includes three full
orchestras, a string orchestra, chamber music
program and a full array of ensemble
programs. Today, WYSO, under the direction of
James Smith is recognized as one of the finest
youth orchestra programs in the country.
WYSO Organization
Youth
Orchestra
Full Orchestras
String Orchestras
Philharmonia
Orchestra
Sinfonietta
Concert
Orchestra
Opus One
Ensembles
Brass
Choirs
Harp
Ensemble
Percussion
Ensemble
Chamber
Ensembles
Partnering
Ensembles
Music Makers Honor Ensemble
Music Makers Honor Ensemble Too
WYSO Administrative Staff
Bridget Fraser
Executive Director
Joe Bernstein
Director of Operations &
Education
Andrea Gibbs
Development Director
Jonathan Schroerlucke
Communications & Membership
Coordinator
Leah Schultz
Program Assistant
Brian Ellingboe
Music Librarian &
Operations Assistant
WYSO Artistic Staff
James Smith
Youth Orchestra
Michelle Kaebisch
Philharmonia Orchestra
Tom Curry
Brass Choir
Geri Hamilton
Opus One
Mark Leiser
Sinfonietta
Jenny DeRoche
Harp Ensemble
Christine Mata-Eckel
Concert Orchestra
Vicki Peterson Jenks
Percussion Ensemble
Karl Lavine
Chamber Ensemble
WYSO Artistic Staff
• Sectionals are held for each instrument section of
Philhamronia, Concert Orchestra, and Sinfonietta on
19 rehearsals throughout the season:
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Violin 1 – Beth Larson
Violin 2 – Laura Mericle
Viola – Melanie DeJesus
Cello – Hannah Wolkstein
Bass – August Jirovec
Woodwinds – Yvonne Schwinge
Brass – Jacob Grewe
Percussion – James McKenzie
Timpani – Sean Kleve
Harp – Jenny DeRoche
Supplemental Office Space
• WYSO has expanded its office space to include new
supplemental offices
• 2009 W. Beltline Hwy
• Suite 202
• We will hold normal business hours there. 9:00 am –
5:00 pm, Tuesday – Friday.
• WYSO will have a staff person in our current offices
Tuesday -Friday. Times TBD.
WYSO Rehearsals
• Rehearsals
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Youth Orchestra: 9:30 am – 12:30 pm
Philharmonia Orchestra: 9:45 am – 12:45 pm
Concert Orchestra: 10:00 am – 12:30 pm
Sinfonietta: 10:30 am – 1:00 pm
Opus One: 8:30 am – 10:00 am
• Brass Choirs
• Youth Orchestra Brass: 8:00 am – 8:45 am
• Philharmonia Orchestra Brass: 8:45 am – 9:25 am
• Concert Orchestra Brass: 9:25 am – 9:55 am
• Percussion Ensemble
• 7:00 am – 9:30 am
Badger Football Games
Plan ahead for traffic and parking
Sept. 10, 17 | Oct. 15, 29 | Nov. 12, 26
WYSO Sunday Rehearsals
Due to building availability and scheduling
limitations, WYSO will be holding six rehearsals on
Sunday afternoons this year.
• Sunday, November 20
• Sunday, January 22
• Sunday, January 29
• Sunday, February 26
• Sunday, April 2
• Sunday, April 30
• Check member handbook for specific
rehearsal times on Sundays
Special Events
• Masterclasses
• Several masterclasses with illustrious
WYSO alumni
• See WYSO students work 1 on 1 with
professional musicians
• Sounds of the Season
• Will involve Youth Orchestra, Brass
Choirs, and Percussion Ensemble
playing holiday music that will be aired
on NBC 15. Audience members are
encouraged to attend the recording.
Recording December 3.
• Taste of WYSO
• October 8, 2016. Enjoy food from
around the world in this annual WYSO
pot luck!
Chamber Music Program
• Highly recommended by all conductors!
• Led by Karl Lavine, Principal cellist of the MSO and WCO.
• Chamber music is music played in small groups, usually
3,4, or 5 person groups like string quartets, piano trios or
woodwind quintets. It’s performed without a conductor.
• Students learn valuable skills that they wouldn’t normally
learn in larger ensembles: leadership, improved listening,
teamwork, responsibility for an individual part, and more.
Staying Informed
Website
(weekly)
www.wsyomusic.org
Handbook
(annual)
WYSO Rhythms
E-newsletter
(monthly)
Check your E-mail weekly! If you go two weeks without receiving
an e-mail from WYSO, please check your spam folder. It’s rare that
a mass e-mail doesn’t get sent out weekly.
Text Alerts
• WYSO can send
you text alerts for:
• Cancelled rehearsals
• Cancelled concerts
• Change of
date/time
• Signing up is easy!
• www.wysomusic.org/members
School Music Participation
• All WYSO members are expected to participate in
their school orchestra, band, or strings program.
• Members who do not meet this expectation must
notify the WYSO Exec. Director in writing.
• WYSO is not a replacement for the daily playing,
technique building, and literature exposure that is
experienced in a school music ensemble.
• Participation in scheduled school orchestra or band
performances always takes precedence over
WYSO.
School Music Participation
Daily playing, exposure to core literature, and reinforcement of technique
Gain valuable musicianship and technique
while receiving pedagogical lessons
Experience supplemental and
often advanced literature in a
diverse surrounding from different
conductors
Attendance – A Worthwhile
Challenge
• Maximum number of absences per concert cycle
• 2 Autumn: Steenbock Concert
• 3 Winter: Winterfest Concert
• 2 Spring: Bolz Concert
• Members will receive one additional absence allowance per cycle
for school music activities
• Exceeding the maximum will dismiss the student from playing
in the concert.
• Students who miss a concert must meet with WYSO’s Exec.
Director and his/her conductor to discuss commitment to WYSO
• Excessive absences can be taken in to consideration when
conductors analyze audition results in the spring
• Using an absence for the last rehearsal before a concert is
discouraged
• Missing two concerts will be cause for dismissal from the
WYSO program
• Partial Attendance
Attendance Cont.
• Reporting an absence
• Go to website
• Call the attendance line
• 608-263-3320 ext. 2
• E-mail
• [email protected]
• Submit an absence form
Rehearsal Conduct
• Please review pg. 3 of your member handbooks for
a full overview.
• There is NO CELL PHONE USE during rehearsal for any
reason. If there is an emergency please contact the
WYSO main office.
• The computers in the hallway are for UW-Students
only.
• Absolutely no food or drink (except water) is
allowed in the rehearsal rooms.
Half-Price Tickets
• Don’t forget to order your family halfprice tickets!
• Order forms are DUE September 24!
Concert Etiquette
WYSO aims to provide the best
possible concert experience for both
the performers and the audience.
Certain behaviors can distract the
performers, conductor, and the
audience from enjoying the final
product of weeks of rehearsals.
• No food or drink is allowed at the
concert venue
• Please remove loud or disruptive
children outside the hall.
• When recording or taking photos,
please adhere to photo policy
• Please turn all cellphones off!
Photo & Video Policy
• All video recordings must be made in one
of the designated “recording spaces”.
• Please turn the sound of your recording
device off. Beeps, clicks, and buzzes will
interfere with the sound quality of the
WYSO recording. Those noises are also a
distraction for other audience members
and performers.
• Please be mindful of the people around
you when taking photos. Please do not
stand up, block other audience member’s
view, or disturb your neighbors.
• ABSOLUTELY NO FLASH PHOTOGRAPHY
ALLOWED AT CONCERTS
• All photo team members will monitor all
audience photography
Rehearsal Attire
• Members are asked to be thoughtful in how they
dress for rehearsals.
• Clothing should not be distracting to others, nor
inhibit playing during rehearsals.
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NO midriff-baring shirts
NO visible undergarments
NO bare feet
NO hats
• We recommend against flip-flops as they are a
safety hazard, particularly given the amount of
equipment being moved in the Humanities Building.
Concert Attire
Philharmonia, Concert Orchestra,
Sinfonietta, Opus One
Concert Attire Cont.
Youth Orchestra
Photo Days
• Each orchestra will participate on a photo day
• Group and individual instrumental portraits will be
taken
• Please arrive in concert dress
• Most individual portraits will happen after rehearsal
• Photos will be available to purchase
• Sinfonietta – November 5
• Concert Orchestra – October 15
• Youth Orchestra – October 22
• Philharmonia Orchestra – September 24
• Opus One – November 5
Merchandise
• WYSO sells clothes, calendars,
cd’s, bumper stickers, and
more!
• Calendars purchased will count
towards Musical Notes.
• CD’s may be ordered at
concerts.
• From Sept. 10 – October 7 WYSO
clothes may be ordered from
www.wysomusic.org/wyso-store
• We will sell clothes and other
merchandise at rehearsals and
concerts.
Payment
• Tuition & Musical Notes
Payment can be made
online.
• All checks or cash must be
turned in with our new
payment envelope.
• Musical Notes, should be
turned in with the musical
notes envelope.
Orchestra Repertoire
• The repertoire of each
orchestra is carefully selected
by each conductor, with
consideration given to:
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Educational value
Artistic quality
Instrumentation
Programmatic Integrity
• Even professional musicians
play pieces which might not
be challenging, but playing
these pieces well makes the
musician a professional.
• Please encourage your young
musicians to talk with their
conductor if:
• They have questions about the
repertoire
• If they are not feeling
challenged
• If they are feeling too
challenged
• If they would like to know more
about the piece
Seating Arrangements
• The conductor determines the seating and rotation within the
various sections of each orchestra. Competition for individual
chairs is not part of the WYSO program.
• Seating is not based on the ranking of performers; rather parts
are rotated from piece to piece (most frequently in winds and
percussion), and from concert to concert. Every member of the
orchestra plays an important role.
• Conductor’s hearings for string players in the fall allow an
opportunity for the conductor to get to know the members and
assess their abilities so he or she can determine a seating
arrangement within the section that is best for the orchestra.
• For more information please visit
http://www.wysomusic.org/our-program/orchestras
Audition Process
• A WYSO Conductor or Ensemble Director will hear all
auditions, occasionally with outside judges
• ANY returning member who wishes to stay in their current
orchestra may do so
• Attempt to adopt online scheduling system so
audtitionees can schedule themselves
• Creation of online form to replace current audition forms
• Final orchestra placement for all will be made by WYSO
conductors, based on audition
• Returning WYSO members will also be evaluated on
rehearsal preparation, etiquette, behavior, and
attendance
• ALL results will be mailed after the final concerts
• WYSO holds an Audition Workshop in the Spring. This
covers our process, how to prepare, and how we
determine results.
Parent Leader Committee
• Responsibilities
• Help to plan and run WYSO events such as First
Rehearsal Day, Taste of WYSO, Musical Notes
Collection Day and the PLC Fundraiser
• Serve as a great resource for new families
• Orchestra Chairs
• Kate Deck, Deepika Rajesh, Cynthia Kuenzi, Tanya
Tandias, Tamara Nuenninghoff, Madhu Thandaserry,
Pat Raes, Kristen Davies, Anne Baltes, David Mott,
• WYSO Board Liason
• Teresa Hall
Volunteering
• On-Going Opportunities
• Parent School Coordinators
• Photo Team
• One-Time Opportunities
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Social Activities
Attendance
Hall Monitor
Ushers, Box Office
Office/Admin Help
Auditions
Tour
Petting Zoos
Touring
• Youth Orchestra aims to do an
international tour every 2-3 years.
Two years ago, Youth Orchestra
spent 10 days in Argentina.
• Sinfonietta, Concert Orchestra, and
Philharmonia Orchestra tour
regionally at various schools each
year.
• It is expected that each member of
the orchestra participates in their
orchestra’s tour.
• Missing your orchestra’s in-state
tour will result in meeting with the
conductors and the executive
director
• Sinfonietta Tour
• Thursday, March 16, 2017
• Concert Orchestra Tour
• Wednesday, November 9,
2016
• Philharmonia Orchestra
Tour
• Saturday, March 11, 2017
Music Makers Mentorship
• This collaborative project pairs young
students from Bonnie Greene’s Music Makers
program, which provides low cost music
lessons to children whose families face
financial challenges, with high school aged
mentors from WYSO.
• WYSO’s Music Makers Mentors attend
rehearsals at Zion City modeling music
student success. The partnership also includes
workshops with WYSO conductors including
mock auditions, group auditions, and
collaborative performance.
• WYSO members interested in becoming
mentors will meet with Music Makers Director,
Bonnie Greene following next week’s
rehearsal.
Endangered Instruments
• This project aims to increase interest in and mastery of
“endangered” instruments: horn, viola, bassoon, bass, and
low brass. These sections have become increasingly difficult
to fill in school, youth and even professional orchestras, and
this program aims to help strengthen these important
instrumental voices.
• Open to non-wyso members
• Scholarships for private lessons are available through the
programs
• Participation is FREE
• Highly encouraged by all conductors!
Endangered Instruments
• enCORe Horn Program
• Focus on horn choir and horn-centric
repertoire
• Viola Explorers
• Workshops devoted to the benefits and
techniques of playing viola
• Begin the Bassoon Workshops
• Workshops for all wind players interested in
playing bassoon
• All About That Bass
• Workshops for skill development and
mastery of the string bass
• Low Brass Boot Camp
• Workshops focusing on trombone,
euphonium, and tuba technical and
ensemble development
Scholarships
• WYSO offers need based scholarships for
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Tuition
Private Lessons
Chamber Ensembles
International Tour
• The scholarship deadline was June 6, 2016;
however, applications will be accepted on an
individual basis
• Limited funds available for late applications
• For more information and to fill out an application
visit:
• www.wysomusic.org/members/scholarships
Musical Notes Campaign
• WYSO Families’ Signature Fundraising Event
• Family Oriented Campaign
• Students send letters to family and friends, sell raffle
tickets, sell calendars and volunteer at outside events.
• Donors send contributions to the student
• Pick up packets at Taste of WYSO Potluck on October
8, 2016
• Turn in donations – March 4, 2017
• The success of this campaign is the largest reason we
are able to keep tuition prices affordable for families.
Musical Notes Cont.
• Fundraising keeps tuition at
an affordable cost
• Family Fundraising activities
are led by the Parent
Leader Committee.
• Each WYSO member is
responsible for fulfilling the
minimum $150 fundraising
expectation.
Musical Notes Cont.
• Raise your money
through volunteering
• Bratfest
• Madison Marathon
• Madison HalfMarathon
• Taste of Madison
Raffle for a trip abroad!
• Selling raffle tickets is an
easy way to meet your
fundraising goal.
Wisconsonites love buying
raffle tickets!
• There is one raffle for a trip
to Paris or London.
• Tickets are $10 a piece or 3
for $25
• The drawing will be held at
the Winterfest Concerts.
Parking
• Parking available at
several lots nearby
• Please do not leave your
vehicle unattended in the
circle.
• Do not park in
handicapped parking
without a handicapped
parking permit
• WYSO is not granted
special permission in the
parking lot and members
cars will be ticketed if in
violation of parking rules