Transcript Slide 1

Welcome to the first meeting of
The Practitioners’ Forum (PF)
of the
Sustainable Procurement and Operations Board (SPOB)
November 8th 2007
Victoria
A word from your Sponsor
• Why PF is here
• Governance stuff
• The sponsor
• TORs & KPIs
• Outcomes
Timelime
Cross Government Working:
There is a real appetite on the
part of government procurement
specialists to work
collaboratively and share best
practice.
PMDU Report 2007
Why we need to act
Helicopter performance is already impacted by hot
conditions: Each 1C rise above 24C requires
3-6 per cent more compressor power to cool
equipment to 21C
[Picture: Sergeant Will Craig]
Drivers
• Public Service Agreements (PSAs) for the
period from April 2008-March 2011.
• SOGE commitments
• PMDU
• UK Government Sustainable Procurement
Action Plan (SPAP)
• HMT’s ‘Transforming Government
Procurement’
• Public humiliation
SOGE
Cross Government Targets
Reduce by 12.5%
Carbon Emissions from offices
Energy efficiency
Reduce by 30%
Increase efficiency per M2 by 15%
Waste arisings
Increase efficiency per M2 by 30%
Reduce by 5%
Reduce by 25%
Reduce by 25%
Water consumption
Increase to 40%
Recycling
Increase to 75%
Carbon neutral office estate
Baseline
Carbon Emissions from vehicles
Increase by 15%
Admin car fleet average CO2
Achieve 130g/km
2000
2005
2010
Targets
2015
2020
PMDU- Barriers
•
•
•
•
•
•
•
Leadership
Governance
Data
Performance Management
Innovation and Suppliers
Cross Departmental Working
Train, support and engage staff
PMDU - Levers
• The Government is a key player in procurement with significant financial
muscle it can flex.
• Significant gains can be made by systematically implementing some
relatively straight forward examples of best practice in every Department.
• Cross Government Working: There is a real appetite on the part of
government procurement specialists to work collaboratively and share best
practice.
• Every civil servant has a role to play and hence all staff need to be
engaged – the evidence is that there is a significant body of staff who want
to be involved.
• There are also lessons to be learnt from the private sector, in particular,
about getting every part of an organisation aligned to drive forward
progress.
UK Government Sustainable Procurement
Action Plan - Headlines
UK to be among the EU
leaders in sustainable
procurement by 2009, to
achieve a low carbon more
resource efficient public
sector.
Policy Priorities
Carbon emissions,
energy and water
consumption, waste
generation and
recycling.
Strengthening
Leadership
Defra SoS Lead
Minister;
Cabinet
Secretary
Budgeting &
Accounting
Practice
Building
Capacity
Raising
Standards
Pan-Government
Procurement
NSG and CIPS
Help to protect
biodiversity
Flexible
Framework and
new OGC
Procurement
Framework
Do not use
unsustainable or
illegal timber/
timber products
Centre of
Sustainable
Procurement
Excellence?
Transforming
Government
Procurement
Market
Engagement &
Capturing
Innovation
OG
C
Lea
d
‘Quick-wins’
update,
extension &
promotion
Scrutiny and
Reporting
FCP replication
Strategic
Engagement
with key sectors
Low carbon
Government
suppliers
Defra will assess & report progress by:
1.
SDC’s assessment of SOGE Progress;
2.
Govt estate water use and waste to landfill, and CO2
emissions from the wider Government estate.
3.
Stakeholder's perceptions of Defra (and the SDC's)
effectiveness and usefulness as champion of SD.
How TGP and OGC address this
High quality services at good value for
money and in a sustainable way
• Increased capability and skills
• Pan-Gov frameworks offering sustainable solutions
• Coherent framework of procurement policy and standards,
including sustainability
• Transforming estates management, including sustainability
Humiliation
‘…..There is little hope that departments will
meet the hugely challenging operational
targets they now face…….Despite it green
rhetoric, the government is clearly failing to
put its own house in order.
Edward Leigh MP, Chairman of the Committee
of Public Accounts
20 April 2007
Who’s next?
Governance Driving Delivery Across
Whitehall
Economic Development
Cabinet Sub-Committee
Permanent
Secretaries
Management
Group
Chair: Cabinet
Secretary
Perm
Perm
Secs
Perm
Sec
Sec
ED (EE)
Defra – Secretary of State
Ultimate accountability
(as per SPAP)
Cabinet Secretary
Delegated authority
Procurement Council
Chair: HMT Perm Sec (Nick Macpherson)
• Implementation of Transforming Government
• Review Performance Data
• Direct SPOB
Procurement Council
(OGC Supervisory Board)
Policy proposals
& decisions
Sustainable Procurement
and Operations Board (SPOB)
Performance and
Data Management
Sub-Group
SPOB Chair: Ian Andrews
• Strategy & Vision
• Targets
• Performance Management
• Policy & Guidance
Chair: Big 4 Champion (with support from SDC)
• Reviews data, targets and trajectories
• Provide scrutiny and analysis of performance
feeding into the performance Management cycle
• Audit and Quality assure data
• Membership big 4 depts + leadership 2 + SDC
Dept perf. data & plans;
Issues escalation
Chair: Dept. Board Lead
• Action planning;
•Departmental Performance;
•Data collection and review.
Departmental
Sustainability
or Green Groups
Supporting Infrastructure
Practitioner’s
Forum
Chair: Big 4 Champion
•Best practice exchange;
•Self-help;
•Issues resolution;
•Guidance/tools evaluation.
Jill Rutter SRO x5917
Director of Strategy and
Sustainable Development
Defra Sustainable Procurement
and Operations Policy Programme
Jonathan Tillson x1192
Head of Sustainable Development
Division
Tel: 0207 238 +extension
Andy Davey x5912
Programme Manager
Programme Support Office
Scott Spencer x5940
Isabella Earle x5937
Iuliiana Best x5515
Focus on driving delivery of Defra
led SPAP Commitments and
managing critical dependencies
and key risks/issues
Board Secretariats; Comms Planning;
Progress Tracking and Reporting; Risk Management;
Core Briefing; Website; Knowledge Bank;
Media Handling for NAO/SDC reports
Policy Development and Research
Mike Burbridge x6155
Richard Plant
Capacity Building and Business Engagement
John Cole x5554
Helen Hazzledine
Procurement Standards
Kay Williams x6451
+ HEO
SCP
resource
Sustainable construction and Olympics
Sustainable operations and procurement
EC GPP; Research projects
G5 Sponsor
Jonathan Tillson
x1192
NSG SCS Events; CSPE Consultation;
Flexible Framework Workshops; Top 200
suppliers event; low carbon suppliers sector plans;
Action Sustainability; Practitioner Forum
G5 Sponsor
David Rabey
x7270 8381
Development of new Government
procurement standards and associated
processes. Advice on bespoke standards
G5 Sponsor
Terence Ilott
x4455
Practitioners’ Forum
• Management Board: DCLG, DWP, HMRC,
HO, LOD, MOD, MoJ
• Defra funded
• TOR & measures of success
• Case Studies, good practice
• Linking Networks
Draft
The Sustainable Procurement and Operations
Board Practitioners’ Forum (PF) will be an
active self-help network to help drive
Departments (etc.) performance to meet or
exceed the targets for sustainable operations
on the Government estate and requirements
set out in the Sustainable Procurement
Action Plan and the PMDU report
Draft
•
Help drive departmental performance to achieve a ‘step-change’ in operational
performance;
•
identify departmental and cross-departmental challenges and identify solutions;
•
share information and knowledge;
•
share and create innovative solutions;
•
give participants an opportunity to ask questions, make suggestions, and give
feedback;
•
use relevant media to capture (“bank”) information and knowledge;
•
celebrate success and best practices and providing an example to the rest of
the public sector and business;
•
as required, provide help and assistance and advise on the feasibility and
practicability of potential policies and procedures; and
•
report progress to the Sustainable Procurement and Operations Board (or its
sub-group) where appropriate.
Draft
OUTCOME
MEASURE
Cross Gov networking is taking place Number of PF meetings
Attendance
Numbers on distribution List
Spread of organisations
Diversity of organisations
Knowledge shared
Uploads to Procurement Cupboard
Survey: other dissemination
Problem-solving
Ideas to SPOB/sub-group
Survey: Changes made
Practitioners are champions
Examples of excellence
Survey: arising activity
Broader reach
Links to other networks
International collaboration
What we can do – to meet the challenge
• a sustainably built and managed properties and estate,
• the procurement of only verified legal and sustainable
timber;
• standards higher than the common minimum standards
(quick-wins) including new cars
• supply-chains that are increasingly low carbon, low
waste and water efficient, which respect biodiversity
and deliver our wider sustainable development goals;
and
• empirical data to demonstrate their own performance
and their contribution to Government’s targets.
Linking procurement & ops
1
Central Government spends around £60
2
The Public Sector commissions around 40%
3
4
5
6
7
8
billion a year on procurement.
of construction work in the UK each year.
One of the largest UK procurement budgets is Defence at around £17
range from clothing and catering through to aircraft carriers.
Across the entire public sector, spending
on IT is now around £14 billion
It is estimated that the public sector outsourcing market will
fastest growth coming from local government, the NHS and Defence.
The public sector spends nearly £650
billion each year. Defence requirements
each year, or 1.2% of GDP.
be worth £67 billion by 2007, with the
million on postal services, a tenth of the UK mail market.
Departments are required to achieve £9 billion in sustainable
next year. This is equivalent to buying over 530 new schools.
On average an office building in the UK wastes around £6,000
efficiency gains through procurement by
each year by leaving equipment on
over weekends and bank holidays.
9
80% of products are discarded after a single use.
ICT, estates & buildings, travel, commodities
Free Offers
FREE “Sustainable Procurement” workshops based around the “flexible framework”
FREE A Green Fair is to be held on 13 and 14 December 2007 Central Hall Westminister,
Storey’s Gate, London SW1H 9NH to support Defra’s Act on CO2 campaign.
Free
Thank you
Timelime
2007
PF Formed
Key Activity Reporting Lines
Phil Woolas
Jeff Rooker
Joan Ruddock
Defra Management
Board
Helen Ghosh
Jonathan Shaw
Strategy & Evidence
Group
Bill Stow
Sustainable
Development
Programme
Jill Rutter
Climate Group
Mike Anderson
SCP
Programme
Neil Thornton
Domestic Climate
Change and Energy
Programme Board
Food and Farming
Group
Andy Lebrecht
Food-Chain
Programme
Brian Harding
Finance Group
Stephen Parke
Service
Transformation
Group
Andrew Burchell
Procurement &
Contracts Division
Estates Division
Natural
Environment
Group
Peter Unwin
Sustainable
Procurement &
Operations
Programme
Public Sector Food
Procurement
Initiative
Defra as Leader
Programme
Sustainable and
Legal Timber
Other SDU Projects
Outreach –
International &
Domestic
Sustainable OPs
& Procurement
in Defra Family
Sustainable Travel
Activity/Progress Reports
Line Management
Wider Landscape
Cabinet
Committee(s)
Financial Secretary
Nick MacPherson
OGC Procurement
Council
Secretary of State
for EFRA
Sustainable
Procurement &
Operations Board
Sir Ian Andrews
Sub-Group on Data
SD Programme Board
Bill Stow
SDPWG
Secretary of State
for BERR
Climate Change &
Energy Strategy
Board
Domestic Climate
Change and Energy
Programme Board
International Climate
Change and Energy
Programme Board
PMDU- Barriers
•
Leadership – OGC, HMT and DEFRA have key roles to play but all permanent secretaries need to
provide stronger leadership on this issue.
•
Governance – The current governance arrangements do not hold departments or civil servants to
account.
•
Data – There is an absence of sufficiently robust performance data.
•
Performance Management – The performance management arrangements are insufficient to reward
individuals or penalise departments. The absence of milestones make target monitoring difficult and
allows individuals and departments to delay changing their behaviour.
•
Innovation and Suppliers – There is a lack of incentives or flexibility for suppliers or procurers to
innovate and improve performance.
•
Cross Departmental Working – There is little evidence of departments working together to share best
practice, or to purchase collaboratively or to share risks in adopting new approaches.
•
Train, support and engage staff – There is little evidence of effective or formal training on sustainability
or on sustainable procurement.
SOGE
Climate Change & Energy
CARBON EMISSIONS FROM OFFICE
· Reverse the current upward trend in carbon emissions by April 2007
· Reduce carbon emissions by 12.5% by 2010-11, relative to 1999/2000 levels
• Reduce carbon emissions by 30% by 2020, relative to 1999/2000 levels.
CARBON EMISSIONS FROM ROAD VEHICLES
·
Reduce carbon emissions from road vehicles used for Government administrative operations by 15% by 2010/11, relative to
2005/2006 levels.
CARBON NEUTRAL
· Central Government’s office estate to be carbon neutral by 2012.
ENERGY EFFICIENCY
· Departments to increase their energy efficiency per m² by 15% by 2010, relative to 1999/2000 levels.
· Departments to increase their energy efficiency per m² by 30% by 2020, relative to 1999/2000 levels.
SOGE
Sustainable Consumption & Production
WASTE ARISINGS
· Departments to reduce their waste arisings by 5% by 2010, relative to 2004/2005 levels.
· Departments to reduce their waste arisings by 25% by 2020, relative to 2004/2005 levels
RECYCLING
· Departments to increase their recycling figures to 40% of their waste arisings by 2010.
· Departments to increase their recycling figures to 75% of their waste arisings by 2020.
Natural Resource Protection
BIODIVERSITY
· Departments to meet or exceed the aim of having 95% of Sites of Special Scientific Interest (SSSI’s) in sole ownership or control in
target condition by 2010.
WATER CONSUMPTION
·
Reduce water consumption by 25% on the office and non-office estate by 2020, relative to 2004/2005 levels.
·
Reduce water consumption to an average of 3m3 per person/year for all new office builds or major office refurbishments.
SOGE
Government to Mandate
· Departments to adopt The Carbon Trust’s Carbon Management Programme – involves the proactive management to the risks and
opportunities relating to climate change mitigation.
· The application of BRE's Environmental Assessment Method (BREEAM) excellent standards, or equivalent, to all new builds and
major refurbishments.
· Accepted elements from the Sustainable Procurement Task Force National Action Plan.
· OGC’s Property Benchmarking Scheme – aimed at improving the efficiency and effectiveness of corporate estate management.
· All Departments to have Environmental Management Systems based, or modelled upon, a recognised system.
· Data collection and reporting – identification of core data to be reported against the new targets.
· All Departments to encourage staff to take an active role in volunteering in the community.
· All Departments to conduct sustainability appraisals of office relocations.
Existing Sustainable Operational Commitments (to continue until completion)
· Departments to source at least 10% of electricity from renewables (March 2008)
· Departments to source at least 15% of electricity from Combined Heat and Power (2010)
· The above sustainable operational targets to apply for the reporting period April 2006 – March 2007.