Transcript Transforming AACR2: Using the revised rules in Chapters 9

AACR2 2002 amendments:
Concepts, Definitions, and
Descriptive Changes
ALCTS Committee to Study Serials
Cataloging June 17, 2002
Jean Hirons (Library of Congress)
Acknowledgement

Thanks to Steve Miller, University of
Wisconsin, for the use of slides
designed for the training at the
BIBCO/CONSER meeting in May 2002.
Status

AACR 2002 amendments due August or later
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
Implementation date: Dec. 1, 2002
Major MARC changes (leader (Code i) and
260): not before 2003
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Will use code ‘m’ until ‘i’ is implemented
PCC is requesting that OCLC implement serial
fields for books format in 2002 (e.g., 310, 321)
PCC is asking OCLC and RLG to implement other
008/006 coding for use prior to code i
Outline of training
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Concepts, definitions, descriptive
changes for serials – Jean Hirons
Changes that may require a new record
– Regina Reynolds
Description of integrating resources:
Loose-leafs – Rhonda Lawrence
Description of integrating resources:
electronic resources – Adam Schiff
Highlights of the 2002
amendments:Chapter 12

Chapter 12 is called Continuing Resources
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Rules include provisions for and examples of
electronic resources
Rules are more complete

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Covers rules for serials and integrating resources
Include former RIs/CONSER practice
More recognition of cataloging from complete
work
Each area ends with a rule for changes in
that area
Highlights: Other changes

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New and revised definitions in glossary
Major/minor title changes and other
rules in Chapter 21
Some rules added/revised in Chapter 1
Highlights: Serials
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More resources can be cataloged as
serials
Descriptive rules include more
provisions for minor changes over time
and allow more flexibility
Fewer new records due to title changes
Highlights: Integrating
resources
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First time rules have been included for
loose-leafs, Web sites, databases
Entry convention of latest or “integrated
entry” will be applied (changes made to
one record)
Concepts and Definitions
Conceptual Categories
Bibliographic Resources
Finite Resources
Monographs
Finite Integrating
Resources
Continuing Resources
Serials
Continuing Integrating Resources
Bibliographic Resource


An expression or manifestation of a
work or an item that forms the basis
for bibliographic description.
A bibliographic resource may be
tangible or intangible.
Finite and Continuing

Finite Resource:

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No formal definition; by implication the opposite of “continuing”:
A bibliographic resource issued once or over time with a
predetermined conclusion (completed within a finite
number of parts or iterations).
Includes monographs and finite integrating resources.
Continuing Resource:

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A bibliographic resource issued over time with no
predetermined conclusion.
Includes serials and ongoing integrating resources.
Monograph and Serial

Monograph:
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A bibliographic resource that is complete in one
part or intended to be completed in a finite
number of parts.
Serial:


A continuing resource issued in a succession of
discrete parts, usually bearing numbering, that
has no predetermined conclusion.
Examples include journals, magazines, electronic
journals, continuing directories, annual reports,
newspapers, and monographic series.
Serial definition

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What do we mean by:
Discrete?


Usually?
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Separate parts/issues/articles
Unnumbered series or first issue not
designated
No predetermined conclusion

No obvious finiteness
An Integrating Resource is:

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A bibliographic resource that is added to or
changed by means of updates that do not
remain discrete and are integrated into the
whole.
Integrating resources can be either finite or
continuing.
Examples include updating loose-leafs and
updating Web sites.
Iteration: An instance of an integrating
resource, either as first published or after it has
been updated.
Three Major Types of IRs
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Updating Loose-leaf
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Updating Database
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A bibliographic resource that consists of a base volume(s)
updated by separate pages, which are inserted, removed,
and/or substituted.
A database is a collection of logically interrelated data stored
together in one or more computerized files, usually created and
managed by a database management system.
Updating Web Site

A Web site that is updated, but does not fit into one of the other
Type of Continuing Resource categories.
Definitions from: MARC 21 Format for Bibliographic Data, 008 – Serials p. 8 (character
position 21: Type of Continuing Resource).
Updating Loose-Leaf
Updating Database
Updating Web Site
Continuing and Finite IRs

Continuing integrating resource:

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Issued over time in a series of iterations with
no predetermined conclusion.
Most integrating resources are continuing.
Finite integrating resource:
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Issued over time with a predetermined conclusion;
intended to be completed in a finite number of
iterations.
Finite Updating Web Site
http://www.uwlax.edu/murphylibrary/waal2001/postconf.htm
Representation of bibliographic
resources in AACR2
Finite resources
Monographs
Chapters 2-11
Continuing Resources
Chapter 12
Serials
Integrating
Resources
Multi-parts
Updates remain discrete
Updates do not remain
discrete
7
Scope of Chapter 12 (12.0A)
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Chapter 12 covers rules for all
continuing resources, whether
successive or integrating
Rules also cover the following
categories of finite resources:
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Publications of limited-duration events
Reprints of serials
Finite integrating resources
Publications of limitedduration events
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“Resources that exhibit the characteristics of
serials, such as successive issues, numbering,
and frequency, but whose duration is limited”
Function similarly to serials, content or scope
is not predetermined
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Coverage of events over time
Unlike multi-part monographs where the
scope of the material is fixed

Multi-parts issued in separate volumes- material
can’t be contained in a single volume
Limited duration examples
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Regular reports of a limited-term
project
Annual report of a commission that will
exist only for a limited time
Newsletters from a non recurring event
Working papers from a single
conference
What is a Serial/What is an
Integrating Resource?
LCRI 1.0A
Scope: LCRI 1.0A
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We’re still working on this!
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Should a cumulative CD-ROM be a serial or
an integrating resource?
What about an e-journal that only has one
issue at any one time?
A database of articles or an aggregation of
journals?
Stay tuned!
Entry conventions
Entry Conventions
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Successive entry for serials
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New record made when a major change
occurs
Integrated entry for integrating
resources
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Same record used, changes shown in
appropriate fields
Same as latest entry but used for different
resources
E-serials that do not retain
earlier titles
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No provision in AACR2 (removed late in
the revision)
LCRI 12.0B1:
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Base the description on the latest title
Treat earlier title as a 247 note (i.e., use
integrated entry convention)
If title changes subsequently and earlier
title is retained, create a new record
Example
As first cataloged:
245 00 Asian age $h [electronic resource].
After title change:
245 00 Asian age online $h [electronic resource].
247 11 Asian age $f <Mar. 6, 2001>
547
All issues originally published with title Asian
age have been reformatted with the new title:
Asian age online.
Example (Cont.)
Subsequent change to example above:
245 00 Asian age online $h [electronic resource].
247 11 Asian age $f <Mar. 6, 2001>
547
All issues originally published with title Asian
age have been reformatted with the title: Asian
age online. This serial is now continued by: Asian
age online journal and discussion list.
785 10 $t Asian age online journal and discussion list
Summary
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Serials are described from the earliest
issue and cataloged according to
successive entry conventions
Integrating resources are described
from the latest iteration and cataloged
according to integrating entry
conventions
Description of Serials
Sources of information 12.0B
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Three separate rules for:
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Basis of description 12.0B1
Chief source of information 12.0B2
Prescribed sources of information 12.0B3
Basis of description: Serials
12.0B1a
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Base the description on the first/earliest
available issue
Prefer the first or earliest issue over a
source associated with the whole serial or
with a range of more than one issue or
part
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Includes reprints and reproductions, electronic serials
Basis of description: Serials
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No change for print serials, first or earliest is
the basis of description
For e-serials and other nonprint serials,
this is a change
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It clarifies that the preferred source for title is
the first or earliest issue
Before this revision chapter 12 did not address
which issue was basis for non-print serials
Chief source of information:
Serials 12.0B2
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Printed serials:
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Title page or title page substitute
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Analytical title page, cover, caption, masthead,
editorial pages, etc.
No change
Chief source of information
for a direct access e-serial
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For a direct access electronic serial,
prefer the physical carrier or its labels
for the chief source of information
(12.0B2)
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Chapter 9 includes carrier/labels as one
possibility; Chapter 12 says to prefer
Needed for check-in, ability to catch title
changes, etc.
Source of title proper for
online serials
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The source of title proper should be the
most complete presentation of title
(AACR2 9.0B1) in conjunction with the
first or earliest available issue (AACR2
12.0B1).
Prescribed sources of
information 12.0B3
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Nonprint serials: refer to the
appropriate subrule .0B
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LCRI 12.0B3: prescribed source of
numbering for non-print: whole resource
Area 1 Title and statement of
responsibility
1.1B1 Introductory words
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AACR: Do not transcribe words that
serve as an introduction and are not
intended to be part of the title.
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Disney presents Sleeping Beauty
Welcome to NASA quest
LC will apply only to electronic
resources and popular serials
Fig. 6.17.
245 00 Muscle car and truck buyer's guide.
246 1 $i Title appears on item as: $a Price guide presents-muscle car
and truck buyer's guide
But don’t omit words that are grammatically linked:
245 00 Political pulse's education beat.
246 30 Education beat
12.1B2 Full form vs.
acronym/initialism
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AACR: When the title appears in full
and in the form of an acronym or
initialism on the chief source of
information , choose the full form as the
title proper.
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What’s new: Exception removed to choose
acronym when only form found elsewhere
Reason: Harmonization with ISSN
Fig. 6.13a. Caption (chief source)
Fig. 6.13a. Caption (chief source)
245 00 Bulletin of experimental treatment for AIDS : $b
BETA : a publication of the San Francisco AIDS
Foundation.
246 30 BETA
12.1E1. Other title information
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Transcribe when it fits one of these
categories:
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Acronym/initialism appears with full form
Statement of responsibility embedded
Title proper consists solely of corporate
body name
This is the current LCRI/CONSER
practice
12.1E1. (cont.)
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“In all other cases, transcribe other title
information in the title and statement of
responsibility area if considered to be
important, or give it in a note, or
ignore it.
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What’s new: We can now give quoted
notes! Or give in 245, or omit.
12.1E1. (Cont.)
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No CONSER policy set on how to record
in cases where it is optional.
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245 00 Montana : $b the magazine of
Western history.
245 00 Dialogue.
500 “A journal of Mormon thought.”
Area 3 Numbering
12.3B1/C1 Punctuation
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“… give it in the same terms, but not
necessarily with the same punctuation
…”
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What’s new: We can now change a hyphen
to a slash!
CONSER will use slash in most cases,
whether it represents two or more years or
a single fiscal year
12.3C4. Numeric/alphabetic and
chronological designations
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AACR: “…if the designation consists of a
year and a number that is a division of
the year, give the year before the
number”
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What’s new:Formerly only in LCRI
Examples:
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97/11998-1-
12.3C4. (Cont.)
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LCRI: If the separate date lacks the
year present in the other designation,
record the year twice without brackets
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Source: 94-1 January
Transcription: 362 0 94-1 (Jan. 94)
Source: 1997, 1 Jan./Feb./Mar.
Transcription: 362 0 1997, 1 (Jan./Feb./Mar.
1997)What’s new:Ability to repeat year
12.3D1. No designation on first
issue
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AACR: “… give “[no. 1]” … or a chronological
designation for the first issue or part, as
appropriate.
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What’s new: Ability to supply date
LCRI: Use the publication date or copyright
date to supply a chronological designation
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Source c2000
Transcription: 362 0 [2000]-
12.3G Changes in numbering
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“If a new sequence with the same
system of numbering as before is not
accompanied by words such as new
series, supply [new ser.] or another
appropriate term …
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What’s new: No more new records for
numbering changes
Reason: ISSN harmonization
Changes in numbering
Examples:
No. 1-no. 6 ; [new ser.], no. 1-
No. 1-no. 6 ; [new ser.], no. 1-no. 3 ; [3rd ser.], no.
1No. 1-no. 6 ; [2nd ser.], no. 1- ; -3rd ser., no. 104 ; 4th
ser., no. 1-
Area 4 Publishing statement
1.4D4
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Rule is being deleted
Publisher can no longer be abbreviated
to The … when given in statement of
responsibility
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245 00 … / $c Department of Finance, Bureau of
Records and Statistics.
260
Washington : $b Dept. of Finance, Bureau
of Records and Statistics
Reason: need for searchability within
publisher statements
1.4F8 Dates of publication
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New rule: Dates for serials, integrating
resources and multiparts
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Don’t give date when first issue (or last)
not in hand
Optionally, supply the date
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NLC will follow the option; LC will not
CONSER may want to reconsider use of option
next year to keep in line with IR policies
Punctuation in 260 field
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Don’t give ending comma when no $c
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260
Washington, DC : $c Library of
Congress
Don’t give incomplete brackets, even
when field is not complete
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260
Washington, DC : $b Smithsonian
Institution, $c [1989]- {first issue in hand}
Area 5 Physical description
SMD for direct access eresources (chapter 9)
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9.5B1. Optionally, use conventional
terminology to record the specific format of
the physical carrier.
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CD-ROMs
DVDs
LCRI: apply the optional provision of the rule
and use conventional terminology
CONSER practice: differences in SMD require
new record (e.g., CD vs. DVD) (LCRI 21.3B)
Area 7 Notes
Notes relating to designations:
where are they?

LCRI 12.7B10. Numbering peculiarities


Coverage as of …
12.7B11 Publication, distribution, etc.

Unformatted 362 data covered here

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Began in 1984
12.7B23 Item described
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Description based on
Latest issue consulted
Viewed on date
Latest issue consulted note
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12.7B23. If more than one issue or
part has been consulted, make a note
of the latest issue or part consulted in
making the description. Combine
information about earliest and latest
issues or parts consulted in a single
note if both are appropriate.
CONSER currently gives in 936 field
LIC (cont.)

LCRI 12.7B23. Combine the DBO with
the source of title note but not with the
LIC; always give the LIC as a separate
note
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Reason: source of title and DBO relate to
same issue; DBO and source of title are
already in records; less revision
Use same abbreviations as for DBO
(I.e., Vol.)
LIC (cont.)
Examples:
362 0
Vol. 1, no. 1 (May 1990)-
500
Latest issue consulted: Vol. 3, no. 1
(May 1992).
500
Title from cover.
362 1 Began in 1987.
500
Description based on: Vol. 1, no.3
(Mar. 1990); title from caption.
500
Latest issue consulted: Vol. 10, no. 1
(Jan. 1999).
Examples
(all are made up!)
In the following examples,
Before = If cataloged prior to implementation of
2002 amendments
After = If cataloged after the implementation of
the 2002 amendments
These terms do not imply that the records are
to be changed!
Example 1. Before
245 00 Better homes and gardens presents Christmas crafts for …
246 30 Christmas crafts for …
260
New York, NY : $b Better Homes and Gardens Pub. Co.,
300
v. : $b ill. ; $c 28 cm.
500
Published in San Francisco, 2001-
500
Description based on: 1998; title from cover.
936
2001 (LIC)
Example 1: After:
245 00 Christmas crafts for …
246 1 $i Title appears on cover as: $a Better homes and gardens
Christmas
crafts for …
260
New York, NY : $b Better Homes and Gardens Pub. Co.
500
Description based on: 1998; title from cover.
500
Latest issue consulted: 2001.
No
comma
Example 2: Before
245 00 Directory of water quality control personnel / $b Personnel Branch,
Department of Water Quality, Environmental Protection Agency.
260
Washington, DC : $b The Branch, $c 2000-
310
Annual
362 0
1999-2000-
515
Report covers fiscal year.
Example 2: After
245 00 Directory of water quality control personnel / $b Personnel Branch,
Department of Water Quality, Environmental Protection Agency.
260
Washington, DC : $b Environmental Protection Agency, Dept. of Water
Quality, Personnel Branch, $c 2000-
310
Annual
362 0
1999/2000-
515
Report covers fiscal year.
Example 3: Before
245 00 APOW : $b Associated Pastelists on the Web : the annual print directory.
246 30 Associated Pastelists on the Web
260
Santa Fe, NM : $b Associated Pastelists, Inc., $c c2000-
310
Annual
362 0
[No. 1]-
Example 3: After
245 00 Associated Pastelists on the Web : $b APOW.
246 30 APOW
260
310
Santa Fe, NM : $b Associated Pastelists, Inc., $c c2000Annual
362 0
[2000]-
500
“The annual print directory.”
Example 4: Before
245 00 Folk music digest.
260
Nashville, TN : $b Music Unlimited, $c [1987-
310
Monthly
362 0
No. 1-
362 1
Ceased with no. 5 in 1991.
580
Continued by a publication with the same title and numbering.
785 10 $t Folk music digest (Nashville, TN : 1992)
Example 4: After
245 00 Folk music digest.
260
Nashville, TN : $b Music Unlimited, $c [1987]-
310
Monthly
362 0
No. 1- ; [new ser.], no. 1-
515
First series ceased with no. 5.