Transcript Brief Formatting - Drake University Law School

Brief Formatting
Word 2003
Inserting Page Numbers in Word
Separate all sections with page breaks
NOT hard returns.
 Insert page numbers right before you do
your Table of Authorities and Table of
Contents.
 Save your brief and save a copy before
starting… just in case.

(4) Click “Insert.” Choose “Break.”
(5) Choose Section
break “Next Page.”
(2) Choose “Show
all” or “Show
Invisibles”. (¶ )This
is usually under
“View” if not on your
Toolbar.
(1) Go to the
Summary of the
Case page.
(3) Place your cursor
here.
When you insert a
section break you
will likely create a
blank page…you
need to remove this
page.
Put your cursor
before the “S” if not
still there. Hit
backspace until it
removes the extra
page. Justify the title
to center.
Go to your Statement of the Case
page. Insert section break as done
earlier. There will be a blank page.
Delete this page as before. Center
justify this heading again.
(2) Click “Insert.” Choose “Page Numbers.”
(4) Choose number format
that shows “i, ii, iii,…”
(3) Uncheck “Show number on first page.”
(5) Make sure this says “i”, and
“Start at” is marked. Click ok.
(1) Go back to
Summary of the Case
page and place your
cursor on that page.
(2) Click “Insert.” Choose “Page Numbers.”
(4) Choose number format
that shows “1, 2, 3, …”
(3) Make sure “Show number on first
page” is checked this time.
(5) Make sure this says “1”, and
“Start at” is marked. Click ok.
(1)Go back to Statement
of the Case page and
place your cursor on that
page.
Make Table of Authorities in Word
Do this step right before you do your Table
of Contents.
 Save your brief and then save a copy
before starting the Table of Contents…just
in case.

Go to the beginning of the brief and work your way throughout.
(1) Highlight the full citation.
Press Alt+Shift+I
(2) Remove
pinpoint page.
(4) Type short citation.
(3) Choose the type.
(5) Click “Mark All.”
Click “Close” and proceed to next citation.
(3) Click “Insert.” Choose
“Reference,” and “Index and
Tables.”
(1) Hide the Field Codes to
ensure proper pagination.
(4) Choose “All”
(5) Make sure
“Use
passim” and
“Keep
original
formatting”
are checked.
(2) Go to the Table of
Authorities page and
place your cursor on that
page.
Format your Table of Authorities
as described earlier.
Make Table of Contents in Word
Do this step LAST.
 Save your brief.
 Save another copy before starting the
Table of Contents. Again, just in case.

To display the Outlining Toolbar,
right-click on the toolbar area
and choose “Outlining.”
(1) Highlight the title of each section.
(2) Choose the appropriate level for
the Table of Contents.
(3) Repeat these steps for all
components included in the
Table of Contents
All Section Titles: Level 1
Within Argument section:
Point Heading I, II, etc.: Level 2
Point Heading A, B, etc.: Level 3
Point Heading i, ii, etc.: Level 4
Point Heading a, b, etc.: Level 5
(2) Click “Insert.” Choose
“Reference,” and “Index and
Tables.”
(3) Click “Table of Contents.”
(6) Make sure
“Show page
numbers”
and “Right
align page
numbers” are
checked.
(1) Go to the
Table of
Contents
page and
place your
cursor on that
page.
(4) Uncheck “Use hyperlinks”
(5) Change levels to
appropriate number based on
your pointheadings.
Format your Table of Contents
as described earlier.
If you make
changes after
creating the
Table of
Contents, be
sure to update.