Transcript File

SECTION 1: Add-ons to PowerPoint
In this section you will learn how to:
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Identify a COM Add-in
Use the Trust Center
Use the Add-ins tab
Open the Add-in Manager
Understand and use IRM
View an IRM-protected document
Obtain a digital signature
Attach your signature to a presentation
Identify Smart Tags
Insert Smart Tags into a presentation
Customize Smart Tags
Lesson 1.1: COM Add-ins
You have likely already witnessed a COM
Add-in, or maybe even used one without
the realization of what it is, or how it
works. In Lesson 1.1, we will learn what a
COM Add-ins is, how to use the Trust
Center, use the Add-ins tab, and open the
Add-in Manager.
Lesson 1.1: COM Add-ins
What is a COM Add-in?
Program separate from PowerPoint
Adds supplemental features to the
program
Available from Office Online or from
third-party vendors
Lesson 1.1: COM Add-ins
Using the Trust Center
Office Menu  PowerPoint Options 
Trust Center tab  Trust Center Settings
button
Lesson 1.1: COM Add-ins
Using the Add-ins Tab
Check for authenticity of Add-in source
before using
Lesson 1.1: COM Add-ins
Opening the Add-in Manager
Office Menu  PowerPoint Options 
Add-ins tab, choose Add-in type to
manage
Lesson 1.2: IRM
Microsoft Office Professional 2007 has
included Information Rights Management
to assist Organizations and employees to
protect and obtain control over digital
information sent over the Internet. The
following lesson focuses on what IRM is
used for, system requirements for IRM,
downloading and installing IRM, using
IRM, and viewing and IRM-enabled
document.
Lesson 1.2: IRM
What is IRM?
Information Rights Management
Control who can open or change a
document
Also control in more detail who can see
what
Lesson 1.2: IRM
System Requirements
Document server will authenticate source
Need a .NET Passport
Windows Rights Management client
(included with download of IRM)
Lesson 1.2: IRM
Download & Install IRM
Will be directed automatically to get the
necessary components
Lesson 1.2: IRM
Using IRM
Office Menu  Prepare  Restrict
Permission  Manage Credentials, then
select which users can do what
Lesson 1.2: IRM
Viewing IRM Document
User must enter credentials
.NET Password must be entered
Everything verified by the IRM server on
company network
Lesson 1.3: Digital Signatures
With PowerPoint, you can apply your
own digital signature to presentations
and documents sent over the Internet. In
Lesson 1.3 we will learn what a digital
signature is, how to obtain a signature
and attach a digital signature to your
macros and presentations.
Lesson 1.3: Digital Signatures
What is a Digital Signature?
Sign-off on a document to verify it is from
the specified user
Signature gets integrated as part of the
document
If the document is changed after signing,
the signature no longer makes sense
Lesson 1.3: Digital Signatures
Obtaining a Digital Signature
Apply through Microsoft or other
Commercial Certification Authority
Lesson 1.3: Digital Signatures
Attaching your Signature
Enter reason for certification and click
Sign
Lesson 1.4: Smart Tags
If you have used MS Office 2003, then
you might have seen purple dots under
specific information. These are called
Smart Tags, and they are designed to
appear under specific things in your
presentation like dates, locations, and
addresses. In this Lesson we discuss what
Smart Tags are, how to insert Smart Tags
into a presentation, and how to
customize Smart Tags in a presentation.
Lesson 1.4: Smart Tags
What is a Smart Tag?
Specific text found by PowerPoint, offers
more functionality
Lesson 1.4: Smart Tags
Inserting Smart Tags
Enable Smart Tags in AutoCorrect options
Lesson 1.4: Smart Tags
Customizing Smart Tags
Download more from Office Online
SECTION 2: Scripts and PowerPoint
In this section you will learn how to:
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Create a macro
Play a macro
Use Macro Security
Delete macros
Copy a macro from a template
Assign a macro to a keystroke
Open and use features of the Visual Basic Editor
Use the Properties pane
Use the Project Explorer
Lesson 2.1: Macros
A macro is a program that uses Visual
Basic to automate task sequences. Unlike
previous version of PowerPoint, you must
manually create VBA (Visual Basic for
Applications) code with the Visual Basic
Editor. Macros can be used for a number
of things such as editing and formatting
text, and graphics. In this lesson, you will
learn to create and play a macro, as well
as manage macro security.
Lesson 2.1: Macros
Creating a Macro
Developer (tab)  Macros, give name
and click Create
Lesson 2.1: Macros
Playing a Macro
Developer  Macros  select macro
from list and click Run
Lesson 2.1: Macros
Writing a Macro in VBA
Developer  Visual Basic, write code in
Module window
Lesson 2.1: Macros
Macro Security
Developer  Macro Security, select
macro option
Lesson 2.2: Other Macro Tasks
Now that we understand how a macro
works and how a macro is created, the
next steps are learning how to manage
them by deleting a macro, and copying a
macro from a template
Lesson 2.2: Other Macro Tasks
Deleting Macros
Developer  Macros, select from list and
click Delete
Lesson 2.2: Other Macro Tasks
Copying between Presentations
In VBA editor, click and drag Modules
folder (or individual macros) to other
presentation
Lesson 2.2: Other Macro Tasks
Apply Macro to Quick Access Bar
PowerPoint Options  Add macros
currently in use. Change icon as well
Lesson 2.2: Other Macro Tasks
Overview of VBA Editor
Project explorer upper left, Properties
pane lower left, module code at right
Lesson 2.2: Other Macro Tasks
Menu Overview
Menus to control various VBA editing
function like debugging, different
development tools and options, etc.
(See manual for detailed explanation)
Lesson 2.2: Other Macro Tasks
Properties Pane
To aid in editing, any object referenced or
open in the editor will show a detailed
properties list on the left
Lesson 2.2: Other Macro Tasks
Using the Project Explorer
Shows hierarchy of code in the open
presentation(s)
SECTION 3: Web Presentations
In this section you will learn how to:
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Set the page’s title
Change the colors for a Web presentation
Set alternative text descriptions
Show or hide slide show animations
Preview a presentation as a Web page
Publish a presentation to the Web
Optimize Web presentations
Create and access a SharePoint workspace
Publish files to a workspace
Run a presentation from a workspace
Lesson 3.1: Format Web Presentation
In this lesson, we will show you how easy
and less time consuming it is to create a
Web presentation in PowerPoint 2007, by
showing you how to set the page size,
change text colors, change background
colors and set alternative text
descriptions. The rest of the process is
taken care of by PowerPoint.
Lesson 3.1: Format Web Presentation
Setting the Page Title
Web page will be default take the name
of the file, but you can change
Lesson 3.1: Format Web Presentation
Changing Text Colors
In Save as dialogue box, click Tools 
Web Options
Lesson 3.1: Format Web Presentation
Background Color
In PowerPoint 2007, this color is always
black
Lesson 3.1: Format Web Presentation
Set Alternative Text Descriptions
‘Waiting’ message usually shown when
information is submitted by a user to a
server
Lesson 3.2: Publish Web Presentation
Publishing a slide show is the very last
step in connecting your presentation to
the Internet. In Lesson 3.2, we will show
you how to show slide animation,
preview a presentation as a Web page,
and finally publish and optimize a Web
presentation.
Lesson 3.2: Publish Web Presentation
Show Slide Animations
In Save As dialogue box, click Publish 
Display speaker notes
Lesson 3.2: Publish Web Presentation
Preview as Web Page
Control found by customizing Quick
Access toolbar
Lesson 3.2: Publish Web Presentation
Optimize Web Presentations
Click Publish button in Save As dialogue
box, customize for a target audience
Lesson 3.2: Publish Web Presentation
Publishing to Web
When you complete with options, click
Publish
Lesson 3.3: SharePoint Basics
Interconnectivity was first on the list
when Microsoft Office 2007 was
designed. Each program in the Office
2007 suite features different unique
connectivity options; however every
program has access to a SharePoint
Server. In this lesson, we will explore
some of the different SharePoint
operations and how SharePoint works
with PowerPoint 2007.
Lesson 3.3: SharePoint Basics
What is SharePoint
Central file repository and online meeting
place
Lesson 3.3: SharePoint Basics
System Requirements
Internet Explorer 6.0 or later – REQUIRED
Username/password supplied by system
administrator
Windows 2000/XP/Vista, 512 MB RAM
(1 GB for Vista)
Lesson 3.3: SharePoint Basics
Creating a Workspace
From the main SharePoint page, click My
Site  Documents and Lists  Create
Lesson 3.3: SharePoint Basics
Accessing a Workspace
Use the following format:
http://SharePoint_Address:port_number
/personal/user_name/workspace_name
Lesson 3.3: SharePoint Basics
Publishing to a Workspace
Add new document and select from your
computer/network
Lesson 3.4: Your SharePoint Space
Although not quite as fancy as some of
the other personal space Web sites
available today, your personal space on
the SharePoint server offers access to
many different features. In this lesson we
will learn more about your personal
space on the SharePoint site.
Lesson 3.4: Your SharePoint Space
Public and Private Views
Public lets other users see files and
updates, private for your own use
Lesson 3.4: Your SharePoint Space
Shared and Private Documents
Shared documents are always visible in
public view
Lesson 3.4: Your SharePoint Space
Creating a List
Create Page  choose from available lists
Lesson 3.4: Your SharePoint Space
Creating a Page
Choose from a number of available
templates for a Public view
Lesson 3.4: Your SharePoint Space
Personalizing your Space
Choose options from Modify My Page link
on the right